viii
South Australia and Northern
Territory
2880
5000 - 5999
0800 - 0899
Tasmania
7000 - 7999
Victoria
3000 - 3999
Western Australia
6000 - 6999
(2)
in any other case, as a member of one of the Branches set out in Column 1 as
determined by the National Board.
(c)
The:
(1)
number of Branches;
(2)
name of each Branch; and
(3)
means by which a member's membership of a Branch is determined for the
purposes of rule 2.8(b),
may be varied by:
(4)
the National Board, with the approval of the Branch Committee of each
Branch affected by the
variation, provided that the variation is not overturned
by a National General Meeting held within the succeeding 12 months; or
(5)
a National General Meeting.
3
General Meetings
Part 1 - General Meetings of AIA
3.1
Convening of general meetings of AIA
(a)
The National Board may, whenever it thinks fit, convene a general meeting of AIA.
(b)
A general meeting of AIA may be convened only as provided by this rule 3.1 or as
provided by sections 249D and 249E of the Corporations Act.
(c)
The National Board may postpone, cancel or change the venue for a National
General Meeting, but a National General Meeting convened under sections 249D and
249E of the Corporations Act may not be postponed beyond the date by which
section 249D requires it to be held and may not be cancelled without the consent of
the requisitioning member or members.
(d)
The National Board must convene an annual general meeting of AIA as and when
required by the Corporations Act.
3.2
Notice of General Meeting of AIA
(a)
Subject to these rules notice of:
(1)
the annual National General Meeting must be given within the time limits
prescribed by the Corporations Act;
(2)
any other National General Meeting must be given within the time limits
prescribed by the Corporations Act;
ix
and in the manner authorised by rule 9.1 to each person who is at the date of the
notice:
(3)
a
member of AIA; or
(4)
an auditor of AIA.
(b)
A notice of a National General Meeting must state the time, date and place of the
meeting and, except as provided in rules 3.2(c) and 3.2(d), state the general nature of
the business to be transacted at the meeting.
(c)
A notice of the annual National General Meeting sent to:
(1)
a National General Meeting Representative;
(2)
a director; or
(3)
an auditor of AIA,
must include in addition to the matters required under rule 3.2(b):
(4)
a copy of AIA's financial statements for the previous financial year presented
in accordance with the requirements of the Corporations Act;
(5)
a copy of the statement by the directors that must be attached to AIA's
accounts that are, or are included in, AIA's financial statements for the
accounting period; and
(6)
a copy of the auditor's report on AIA's financial statements for the accounting
period and AIA's accounting records and other records relating to those
financial statements.
(d)
A notice of an annual National General Meeting must state that the matters to be
considered at the annual National General Meeting will include the following:
(1)
consideration and approval of:
(A)
the minutes of the last annual National General Meeting and any
National General Meeting held since that annual National General
Meeting; and
(B)
the financial statements for the previous financial year;
(2)
consideration of a report from each Branch;
(3)
election of directors;
(4)
in each year preceding a year in which there is to be a meeting of the
International Council, election of delegates of AIA to attend the next meeting
of the International Council; and
(5)
if there is no auditor, appointment of the auditor of AIA.
(e)
A person may waive notice of any National General Meeting by notice in writing to
the National Board.
(f)
The non-receipt of notice of a National General Meeting or proxy form by, or a
failure to give notice of a National General Meeting or a proxy form to, any person
entitled to receive notice of a National General Meeting under this rule 3.2 does not
invalidate any act, matter or thing done or resolution passed at the National General
Meeting if:
x
(1)
the non-receipt or failure occurred by accident or error; or
(2)
before or after the meeting, the person:
(A)
has waived or waives notice of that meeting under rule 3.2(e); or
(B)
has notified or notifies AIA of the person's agreement to that act,
matter, thing or resolution by notice in writing to AIA.
(g)
A person's attendance at a National General Meeting:
(1)
waives any objection that person may have to a failure to give notice, or the
giving of a defective notice, of the meeting unless the person at the beginning
of the meeting objects to the holding of the meeting; and
(2)
waives any objection that person may have to the consideration of a
particular matter at the meeting which is not within the business referred to in
the notice of the meeting or in rule 3.2(b), unless the person objects to
considering the matter when it is presented.
3.3
Documents to be laid before an annual National General Meeting
The directors must cause to be laid before the annual National General Meeting of
AIA a copy of the documents referred to in rule 3.2(c).
3.4
Quorum at National General Meetings
(a)
No business may be transacted at any National General Meeting, except the election
of a chairperson and the adjournment of the meeting, unless a quorum is present
when the meeting proceeds to business.
(b)
For the purposes of rule 3.4(a), a quorum consists of at least one National General
Meeting Representative from each of a majority of Branches, either in person or by
proxy, present at the meeting.
(c)
If a quorum is not present within 4 hours after the time appointed for a National
General Meeting:
(1)
where the meeting was convened upon the requisition of members, the
meeting must be dissolved; or
(2)
in any other case:
(A)
the meeting stands adjourned to such day, and at such time and place,
as the National Board determines or, if no determination is made by
the National Board , to the next day at the same time and place; and
(B)
if, at the adjourned meeting, a quorum is not present within 4 hours
after the time appointed for the meeting, the meeting must be
dissolved.
3.5
Chairperson of National General Meetings
(a)
The President must preside as chairperson at each National General Meeting.
(b)
If at a National General Meeting:
(1)
there is no President;
(2)
the President is not present within the period of time determined in
accordance with rule 3.5(c) after the time appointed for the meeting; or