Centres of excellence local government institutional application

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This award recognises progress in mainstreaming gender the local government, and Media Centres of Excellence. Use this form to do your institutional profile as part of your application process. The application must be accompanied by evidence to support all application form.


Name of good practice



Please fill in progress on your score card from last year, and update the evidence. Judges will assess the progress you have made. Their score will be final.

Please upload your completed score card on the online application in the section called supporting documentation. Please name your score card as follows
Please use this section to list the evidence that goes with your score card. Upload evidence on the online application in the section called supporting documentation.



Policy framework

The Sub District has a gender Action Plan, drafted in 2010

We took part in the following Activities which have been planned for in the Plan:

  • Commemoration of June 16 2014, at Lotlhakane West Village (See Photos )

  • Commemoration of Disability Day in Moshupa (See Photos)

  • Self Help Housing Agency Policy

  • Early Childhood Care and Education Policy

  • Destitute Policy

  • Poverty Eradication Guidelines

  • Village Development Committee Guidelines

  • Children;s act

  • Building Control Act

  • MLG Guidelines on Street naming


The sub District has Local Governance structures in Place, and the composition is as follows:

Sub Council Chairperson is a male Vice Chairperson is a male

Political Representation overall is a follows :

11 Males 2 Females

6 Council Committees- 2 chaired by Women

At Village Level, the Composition of Village Development Committees which are 21 in with 210 members: Males-39



A deliberate Move has been made to empower Poverty Eradication Beneficiaries (Who are mostly women). These have been awarded to supply their local primary schools with bread loaves. Further, a waiver has been approved that they supply morning and afternoon tea during training while youth owned companies supply meals during the same training( refer to memo)

The Sub Council has also recommended, women owned sewing companies to supply their local schools with school uniform , this was approved by the parents Teachers associations.(refer to letters)

One company owned by a woman, out of the two, has been awarded a tender for waste collection in Moshupa Village.

Out of the seven suppliers who have provided tea during council meetings, six are women. (See the Procurement Report)

Climate change and sustainable development

The implementation of the Town & Country Planning Act and the Building Control Act, which stipulates that every development to be carried out should be assessed

by Council to ensure the structural soundness of the buildings to sustainable themselves in unfavourable Weather Condition

The Sub District through its Building & Planning Committee contributes in Environmental Safety by advising both men and women of the safe method of construction as well as the kind of material to use to sustain harsh weather Conditions. This is shown by the number of application received for advice. (Refer to the segregated data on the granted application for Building permit)
After the Disaster outbreak in Kgomokasitwa Village, in which some households were affected a report was done by the Arch & Buildings Departments, in which there has been some recommendations made to the affected population on the use of sustainable material for harsh weather Conditions.

The sub District has an abundance of natural resources which most of the sub District Communities depend on them for survival. The Climate change which has an impact on the sustainability of these resources. We have women in our sub District who have been empowered to use these natural resources for income; 5 women, empowered under the Poverty Eradication Programme use locally available clay in Pottery (Selina Gao Logare, Betty Mathibidi, Lydia Tlhomelang, Pauline Leiso, Masego Tumelo )Refer to Pictures

The Mogonye- Mmamotshwane Community Trust (which is responsible for the management of the Gorge for tourism purposes ), is one of the community Projects which the sub District supports, and has created jobs for the Locals with

Land and housing

The sub District has not been discriminating in issues of providing access to housing. A total number of 25 beneficiaries have been assisted with houses under the Turn-Key Programme (18 Females and 7 Males ) Home Improvement Scheme has assisted 8 females and 7 males
Still under the SHHA Housing Scheme a total of 20 males got approval to be assisted and 26 females to be assisted with the Turn Key Scheme

Home Improvement: 4 Males and 8 Females have been approved to be assisted. Refer to the Self Help Housing Agency (SHHA) Report

Under the Destitute Housing Programme a total number of 5 beneficiaries being females have been assisted with houses. 6 more houses are still under construction which will be benefitting 6 other women (Refer to the Social & Community Development Report on the names of persons assisted)

Water and sanitation

The water situation has a direct a bearing on the productivity of employees more especially the females. Moshupa is one of the villages affected by low –to no water all situation. As a way of ensuring that there is access to sanitary facilities, even when there is no water, there has been an intervention by the Department of Environmental Health. Such Interventions are:

Provision of two portable toilets (Males & Females)

A Booster pump to boost water flow to water borne toilets, when water is not available (See the Video Clip & Pictures)

Environmental health

The Sub District continue to sensitize the community on best Waste Management Practices, by hosting the Clean- up Campaigns, as well as hosting the competitions of the Cleanest Village. The Sub District held one Cleanest Village commemoration at Lotlhakane West Village

HIV and AIDS and care work

The sub District Council is playing a bigger Role in provision of Care work for HIV/AIDS though the CHBC Programme which has a budget Provision of P486 066.00
The Implementation of Wellness Programmes, being Candle Light Memorials to remember those who succumbed to the scourge as well as supporting those affected is a contribution

The Wellness Day for Council Employees which we hold every Month end is one initiative that contributes to addressing issues of “HIV/ Aids in The Work Place” (Refer to Pictures)

Social development

Early Child Hood Development

This is one of the areas in which the Council contributes, through regular assessment of Day Care Centres and their Licensing to ensure their compliance to The Early Childhood Care and Education Policy. See copy of 1 Licence issued in the 2014-2015 planning Year

Infrastructure Provision (Street Naming Project)

Last year when Presenting in our Key Priorities for 2014-2015 we indicated that we were going to advocate for recognition of women in Street Naming

In the Street Naming Project for Moshupa Internal Roads, we have seen two women who have immensely contributed to the social development of Moshupa Village being recognised in the Street Naming Project.

Road Z-I (Passing Behind Khabophuti Primary School) named Sejakhumo Mookodi (Poet, Land Overseer, Competed with men)
Road 11(Passing infront of Mokgojwa General Dealer to Sedudu Ward named Kebatshabile Disele. (She was a specially Elected MP, a councillor, and Former Southern District Council Chairperson)
Orphan Care Programme

This is one of the programmes through which the district ensures that vulnerable Children are supported and provided for. The Programme has a budget provision of P

The Sub District has conducted 2 Retreat Camps for Orphans & Vulnerable Children. From these camps the children acquired the survival skills, and their resilience has been strengthened, so that they can have the confidence to face and resolve the difficulties they encountered in their lives, like Gender Based Violence.

Gender specific projects

Gender based violence

The Sub District continues to collaborate with the relevant stakeholders to combat GBV in different forms.

From the previous workshop we held in Ralekgetho Village, where we had a high prevalence of GBV, the sub District realised that GBV affected vulnerable children most. One of the intervention strategies identified from the workshop forward from the workshop was

  • to target young boys and girls to educate them about GBV at an early stage, in order to capacitate them and to be able to report GBV

This has seen us conducting retreat Camps for Orphans & Vulnerable Children (Refer to the Consolidated Retreat Reports and photos )
The sub District Hosted the Commemoration of the International Day of the Family under the theme, Advancing Social Integration & Inter -generational solidarity, ensuring work – Family Balance & Confronting Family Poverty(Refer to Programme and the pictures)

The district leadership participated in the production of the Molemo wa Kgang Programme as a way of promoting awareness on issues relating to families to increase knowledge of socio-economic and demographic processes affecting families.

As a sub District we participated in the production of the Molemo wa kgang programme on Father’s Day 2014 (Refer to Clip
As a way of showing commitment and strengthened Collaboration with other stakeholder, we have adopted a bold action to ensure that GBV cases handled by our Social Workers are attended to and referred within a reasonable time. We have done by developing a measure templates in our Annual Performance Plans (see the Measure Template and reporting Slide from the Sub District Performance Report )


Employment Practices

Selection and recruitment

Job adverts encouraging women or men to apply where they are under-represented

Capacity building

The Sub District has been conducting various workshops as a way of Capacitating both the Community we serve as well as the employees

As a way of ensuring that both men and women have equal access to benefiting from Tenders awarded by Council, a workshop for local Suppliers was conducted to capacitate the Business Community on the tendering processes, Company Registration, Tax Importance etc. (Refer to the Attendance List and the Programme of the Day

Our Gender Champion, who is a social worker, trained BOPEU, Moshupa Region to sensitize them on Gender Based Violence

Working conditions and environment

There is provision of toilets for men separate from those for women. Both men and women are allocated office spaces equally. The sexual harassment clause in the public service of 2008 act protects both men and women.
The Provision of potable toilets as well as booster pumps and Elevated water Tanks is one of the strategy adopted to ensure that the working environment is conducive for women

Gender Management System

Gender structures

The sub District Council has a Gender Committee in Place and the District Gender Committee which membership is made up of different stakeholders, looking at the role they play in issues of GBV and Gender Mainstreaming. The Committees have been trained. (Refer to the List of Members)

The sub district has managed to form Child Protection Committees in some of the villages that fall under the Sub District. The formation of the committees is more emphasized by the Botswana Children’s Act of 2009. The Act is also gender sensitive because its composition is as follows:

  • The Boy Child- representing girls in the village

  • The Girl Child-representing boys in the village

  • The Male Adult

  • The Female Adult

  • Kgosi

  • Social Worker

  • Concerned stakeholders, being Guidance & Counseling Teacher, Police Officer, and a Nurse- these stakeholders deal with children’s issue in one way or the other due to nature of their jobs/profession

18 committees have been elected during the Month of October, November and December 2013.

From the 18 elected VCPC,s 15 are already trained in February 2014. The Act emphasises equal roles and responsibilities of both men and women.

The functions of these Child Protection Committees:

  • Educate the respective committee on issues affecting children, bearing in mind gender issues, and to monitor the welfare of children in their respective communities

  • Identify and report child abuse cases to relevant agencies

  • To identify the needs of both Male and Female children and report them to District Child Protection Committee for advice.


The sub District has a budget for HIV/AIDS CARE work which is gender specific, while the other funds are allocated to Programmes through which we mainstream Gender Issues.
CHBC Programme for HIV/AIDS Care work have been allocated P486 066.00

Orphan Care Programme:P10 000 000.00

Monitoring and evaluation

Village Development Committee elections- both men and women are given equal opportunities to be elected, but we see more women coming forth as electorates than men.

Child Protection Committee as stipulated by the act-male and female representation is equal

Market days- provides marketing platforms equally for both men and women in business.

Refer to the score card in monitoring progress

Resource mobilisation for work on gender equality

Amount local currency (specify)

Amount in Rand

Gender specific allocation – please state the names of the projects

CHBC- P 486 066.00

Gender in mainstream projects (please specify)

Orphan Care

P10 000 000

In kind contributions to the COE process – eg venues (please specify)


Funds raised from donors or the private sector for gender work – (please specify)


P10 486 066.00











Baseline score (year)


Progress Score (year)


Latest score (year)


Attitude score –baseline

Attitude score – follow up




% Women





18 %


Council staff overall




Population served

42 292 Males: 20 503 Females 22 489

Key characteristics

The sub District is made of 14 settlements/villages. The area has an abundance of natural resources, some of which are for tourism leisure. (The Mmasechele Cave, Polokwe Cliffs, Mmamotshwane Gorge)


Sum up the situation of the Council – how far has it come, how far has it progressed, what evidence is there of change. If possible begin with an anecdote that demonstrates this change. - 300 words

Moshupa Sub District Council The gender and gender based violence action plan workshop for Moshupa Sub-Council took place from 20-22 September 2010 and the purpose of the workshop was to popularise the SADC Protocol on Gender and Development in all the local districts in Botswana and develop local gender and gender based violence action plans that will be rolled out in the respective local councils.

The workshop was undertaken in partnership with Gender Links and the Botswana Association of Local Authorities (BALA), which played a key role in mobilising the participants of the workshop. The workshop was the 16th of the gender action plan workshops for councillors scheduled to take place in Botswana in all 16 districts and these workshops are a follow up of the research by Gender Links and other partners titled ‘At the Coalface, Gender and Local Government in Southern Africa’ which found that local councils in Botswana have not begun to address gender issues very effectively. The study was launched in February 2009 and a draft gender strategy for local government was developed.

It was then that the Moshupa Gender Action Plan was developed. In implementation, the Council took into consideration issues of gender balancing when planning for activities, programs and projects. This is evidenced by projects like street lighting, election of child protection committees and training, poverty eradication programme enrolment and others.

Moshupa Sub District Participated at the District Gender Summit for the first time in 2014, and form the summit, it identified weak areas in which to put more effort. Following the election of the new Councillors in 2014 and the transfer out of some trained management, anothe workshop training was conducted in collaboration with BALA and Gender Links.

Key objectives

Please state the key gender mainstreaming objectives of the COE – 300 words

To promote gender responsive local governance through

-Political support: getting buy-in at decision making level.

-An evidence-based approach: Conducting a situation analysis that is council-specific and will help to address the needs of our council.

-Context specific interventions: Conducting council-specific gender and GBV policy and implementation workshops that localise national and district gender policies and action plan

-Community mobilisation: doing community mobilisation through informing and empowering communities.

-Capacity building: through on job training with council officials, politicians

-Application of skills: Assisting the council and communities to apply these new skills through running campaigns, e.g

-Monitoring and evaluation: administration of score cards and other monitoring and evaluation tools that can be used to measure change

-Knowledge creation and dissemination: working together and disseminate best practises, case studies that can be presented at the annual gender justice and local government summit and awards that provides and communities with a platform to learn from each other on empowering women and ending violence at the local level.

The training of the newly elected Gender Committee was done with the following objectives

  • Go rutuntsha bogogi jwa Motse (Makhanselara, VDC, Molaodi, le maphata a mangwe le bodiredi) ka dikgang tsa bong ka kakaretso

  • Go ruta Bogogi jwa motse ka Maitlamo a lekgotla la SADC mo go rotloetseng ditlhabololo tse di akaretsang botlhe bo mme le borre (Gender & Development)

  • Go ruta bogogi ka dikgang tsa Kgokgontsho le go ba rotloetsa go nna le seabe mo go fediseng Kgokgontsho

  • Go rotloetsa gore Khansele e nne le lenaneo le ka lone ba ka itebaganyang le dikgang tsa teka tekanyo ga mmogo le kgokgontsho ka lone (Gender Action Plan

  • Go rotloetsa bogogi go netefatsa gore mananeo otlhe le ditiro tsa puso di akolwa ka go lekalekana ke bomme le bo rre (Gender mainsteraming


Give some background - What was the situation before the intervention? Include evidence from leaders within the institution, and those served by the institution – 300 words

Ever since the collaboration with BALA & Gender Links, Moshupa Sub District has been dealing with gender based issues and implementing plans and programmes that are working towards achieving gender equality and justice. This is evidenced by the number of GBV cases referred to the Social Workers. Women empowerment had always been within the Council mandate as women have been equipped with skills and funded for start- up of income generating projects. The following Activities being June 16 commemorations, Hosting of The Day of the Family, The Disability Day, Clean up Campaigns were held.

Decisions made at Village level are decisions of women as most of them form the composition of the Committees.

Even in recruitment, men and women were given equal chances to compete for posts. Currently the council is aware of mainstreaming gender into her activities;

  • Sensitisation of different groups within community on gender issues and GBV, e.g Retreat Camps for Orphans, The training of BOPEU Gender Committee by Council Social worker

  • Support of Community Home Based Care Programmes

  • Implementation of poverty Eradication programme

  • Planning and Provision of the District infrastructure Development, e.g Street lighting project, Licensing of Day Care Centres

  • Advocating and lobbying for 50/50 presentation of men and women in street naming, which has seen two women being recognized for their efforts

  • Making the environment safe for women

Key activities
Please list at least five in bullet form – 500 words

  • Commemoration of June 16 event held at Lotlhakane West Village

  • Sensitization of Communities on the Children’s Act of 2009

  • Formation and training of Child Protection Committees

  • Formation and Training of the District Gender Committee

  • Continuous mobilisation of poverty eradication enrolment

  • The Hosting of the International Day of the Family

  • Street naming

  • Clean up campaigns

  • Waste recycling

  • Ipelegeng

  • Assessment of Applications for Building Control Permit for sustainable habitable settlements

  • Procurement e.g supply of bread to local primary schools, award of refuse collection tender

  • Affirmative Action to support Locals in the procurement of school Uniform for Orphans & Needy

Resource allocations

Please put a summary here from the information uploaded

Local currency


Council allocations to gender-specific projects

Council allocations to gender in mainstream projects

In –kind support to the COE process

What have been the main challenges? How have these been overcome? 300 words

  • No Gender Specific Budget

  • No affirmative Action on the issue of Procurement in big tenders

  • Gender Stereo- types

  • No affirmative Action in recruitment

  • Unavailability of Policies, laws regulations that will ensure implementation of the initiatives in our Plans

Interventions to overcome Challenges

  • Use of the available budget for programs to mainstream Gender

  • Local Suppliers have been capacitated to enable them to bid for big tenders and win

  • Affirmative action on micro- procurement

Results (Please fill in what is relevant to your COE)
Women’s empowerment

How have women been empowered as a result of the COE work? – 200 words

The Sub District has taken an affirmative action on the procurement of School Uniform, which is procured within area of locality for Orphans & Needy Students. The local tailors who are all women have been empowered.

Women who have been assisted under the Poverty Eradication Programme, to start bakeries have been given tenders to supply bread to the local Primary Schools. (Refer to letters of contract to supply)

c:\users\sdc\desktop\selected pics\20140312_105047.jpg

One of the Poverty Eradication Beneficiaries given a tender to supply bread


Please provide at least one quote from a woman beneficiary to support your statement on women’s empowerment. Please remember name, surname and designation.- 100 words

Men for change

Have men become more supportive of gender equality as a result of the COE work? Please give examples – 300 words


Please provide at least one quote from a man involved in the COE process to support your statement on the improvement of service delivery. Please remember name, surname and designation - 100 words

Changes at household level

Has the work of the COE resulted in changes in power relations at the household level? Please give a few examples – 300 words.


Please provide evidence of changes at household level through at least one quote from a community member. Please remember name, surname, organisation and designation. 100 words

Changes in attitudes

Are attitudes in the community changing as a result of the COE work. Please provide at least one example. 200 words

There has been a sign of changes in attitude in some of the activities done/projects completed. The naming of two roads/ street in Moshupa which has been approved by the community at a Kgotla Consultative Meeting is a clear sign that the community now recognised the roles and contribution made by women.

The turn up of participants at the Gender Training Workshop indicate that there is a change in attitudes. The Gender Issues have been ridiculed and shunned at. But the attendance ratio of 21 Males and 35 females is a sign of improvement.
The discussions/contribution made in the workshop are a sign of changed attitudes:
Gore ebo bo mme basa kgone go ka fenya borre fa ba phadisanya, ke ka gore Polotiki e a tura, mme kana fa mme a akanya go tsaya madi otlhe mo laping, o akanya gore bana aba tla ja eng? Councillor Benjamin Mogodi , Moshupa Sub District Council Chairperson


Please provide at least one quote that demonstrates changes in attitudes. Please remember name, surname, organisation and designation. – 100 words

Changes at the work place

What changes have taken place at the work place as a result of the COE work. Please give examples. 300 words

The provision of potable toilets and elevated tanks with booster pumps as a strategy to ensure productivity at work when there is no water in the village is one of the commendable changes at the work place. This is because women will not fear to go to work during “their days” because there is no convenient place for them.

Re bone gole botlhokwa gore re reke di potable toilets le Booster tank go netefatsa gore service provision ga e kgoreletsege ka gope, ka ntata ya gore batho ba tlhokana le go dirisa di toilet ko ntle ga RAC” Mr Kaone Thibelang, Principal Environmental Health Technician, Moshupa Sub District Council being interviewed by the Sub District Council Gender Focal Person on issues of access to sanitary facilities


Please provide evidence of these changes through at least one quote from a Council functionary. Please remember name, surname, organisation and designation. 100 words

Service delivery

How has the quality of service delivery improved as a result of the COE work– 500 words


Please provide at least three quotes from beneficiaries to support your statements on the improvement of service delivery. Please remember name, surname and designation- 150 words

Public participation

How have you involved the community in the COE work? What impact has this had? 200 words

The Sub District Council has continued to engage the community in its activities as planned in the Gender Action Plan. The training of the District Gender Committee made up of Village leadership, Non -Governmental Organisations, as well as the Village Development Committee. The Participation of our village leadership and Council staff in the production of the BTV Molemo-wa-kgang Programme which sensitised the nation about the importance of the Family in the modern day society.
The Leadership and Council Staff also participated in the production of Molemo-wa Kgang Programme which sensitized the community in the changing roles of the father in the modern society.


Please provide evidence of community involvement through at least one quote from a community leader. Please remember name, surname, organisation and designation - 100 words

Outreach through the media

How do you engage with the media to popularise the SADC Gender Protocol and the work on gender equality? 150 words



If you can, please provide at least one example of media coverage resulting from your work Url, pdf, You tube

Changes at a policy level that have come about as a result of the COE work

Please use this space to note any changes that have come about at a policy level as a result of the COE work. – 300 words

The formation of the sub District Gender Committee is a good move and will be advocating for changes in some policies at the work place


Please provide evidence of these changes. – 100 words

Any other changes that have come about as a result of the COE work

Please use this space to note any other changes that have come about as a result of the COE work.


Please provide evidence for any additional information you have provided.

Lesson learned and innovation

  • What lessons have been learned in the COE process?

  • How are these being applied?

300 words

One of the lessons learned is from the interactive workshops we have held is that it is very important to introduce Political Education starting from Primary Schools

There should be commitment and ownership amongst all the relevant stakeholders starting from above

Learning and sharing with other councils

How have you learned from and shared with other Councils involved in the COE process? Please be specific – give names of the Councils, where and how you met and shared.


Please provide evidence of this engagement, for example a quote from a Councillor in another COE.- 100 words

Sustainability and replication

  • How can the COE work be sustained within your organisation?

  • How can the COE work be cascaded to other Councils? How can your Council contribute to the cascading process?

300 words

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