Filming in Douglas County, Georgia – Douglas County owned Property
Thank you for your interest in filming in Douglas County, Georgia. We are excited you have chosen our wonderful community. In order to process your request in a timely manner and according with policy, please complete the “Intent to Film Application” found within this packet and return it via email to Breezy Straton at email@example.com along with your insurance certificates. Once the application is received you will receive an Agreement for Use of Location. Once the location agreement and COI have been received by the Development Authority of Douglas County, please allow up to 10 business days for processing and approval.
Complete “Intent to Film” Application
Submit Certificates of Insurance listing Douglas County Board of Commissioners, 8700 Hospital Drive, Douglasville, GA 30134 as additionally insured
Agreement for Use of Location
Process for Filming:
Submit completed “Intent to Film Application” and Certificate of Insurance to Breezy Straton at firstname.lastname@example.org
Once received by Film Office, the “Agreement for Use of Location” will be issued and filming dates will be scheduled by Film Office
Technical Scout, Check-in and Check-out scheduled with Matt Laverne, Risk and Safety Manager for Douglas County Government or Breezy Straton, Film Office (please note: scouts, check-in and check-out are only scheduled Monday-Friday, 9am – 5pm)
Guidelines and Fee Schedule
Security & Site Representative Requirement: As of March 1, 2016, Douglas County requires a site representative to be hired while on county owned property. The type of site representative is determined by property being used (see below). The fee is $35/hour. The site representative will allow access and will be responsible for securing the facility. Contact information for scheduling site representative will be supplied at the issuance of location agreement.
Site Representative Required
Old Douglas County Jail
Bob Smith and/or Douglas County Sheriff’s Office (Bob Smith provides assistance at the jail – The Douglas County Sheriff’s office provides security for the location – most production companies choose to hire both Bob Smith and a rep from the DCSO)
Park and Recreational Facilities
Employee of Parks and Rec or Douglas County Sheriff’s Office
Employee of Library or Douglas County Sheriff’s Office
Old Courthouse Museum
Employee of Museum or Douglas County Sheriff’s Office
Douglas County Sheriff’s Office
Application fee: There is currently no application fee. However, the cost of any excessive additional legal hours needed to re-construct the Agreement for Use of Location (contract) may be added to the location contract fee.
Cleanup Costs: All county owned locations will be inspected during the pre-production and post production checks. The renter is responsible for restoring the location to the original condition of the first day of rental. If the location is not left at the original condition of the first day of rental the Renter is responsible for paying the costs associated with restoring the location and the daily rate for each day needed to restore the location. Additionally if the film office has to clean up the location following the rental, the following fees will be due:
Normal daily trash left at location (cups, to go containers, etc.) - $100 fee
Sweep and Mop the floors of the jail (must be done for every area used within the location) - $250 fee
There will be no public property bond: The rental of county owned property shall operate on the “Right of First Refusal” as is the common practice in the motion picture industry. If a piece of property is booked for a certain date with the Development Authority of Douglas County and another production company requests the same property for the same date, the first Renter will be given the “Right of First Refusal” and must commit to pay for the property whether they use it or not or the must release the location for the date in question.
Check-in and Check-out Procedures: Rental of county owned property requires the renter to be checked-in and checked-out by the Douglas County Risk and Safety Manager. The check-ins and check-outs must be scheduled during standard business hours of 9am-5pm Monday through Friday except on government holidays. The check-in may need to occur the day before rental begins and the check-out may need to occur the day after rental ends if the rental of the jail concludes after standard business hours.
Daily location fees: Any variation from the basic fees will be at the discretion of the Development Authority of Douglas County.
Student Film (must submit course syllabus and COI of institution)
TV, Short Films, Commercials, etc.
Feature Length Motion Picture Production
Additional parking when needed shall be negotiated at fair market price.
Payment for location must be received 48 hours prior to filming.
Cancellation Policy: Cancellations must be received two business days prior to first day of rental. The daily rate will be assessed for any cancellations not made prior to two business days.
Intent to Film Application – County Owned Property
Location of Filming including address: ________________________________________________________
Prep, Filming, and Strike dates are required. Start and Stop times are to be coordinated with the location Site Representative. The location agreement will begin with the first day of prep and go through the last day of strike.
Dates of Prep: _______________________________________________________________________
Dates of Filming: _____________________________________________________________________
Dates of Strike: _______________________________________________________________________
***There is NO PARKING within 20 feet of the gas pumps in the rear of the Old Jail Property ***
Will there be any temporary structures (tents, stages, etc.) to be constructed on-site?
Special Services from Douglas County (government, Development Authority, any entity or agency representing Douglas County, GA):
Other (Explain) ______________________________________________________________________
Official Statement regarding project that can be released to the media and other inquiries:
The primary routes off Interstate 20 are Exit 37 (Fairburn Road) and Exit 34 (Hwy 5) – both of these routes are inside the City of Douglasville. It is recommended that you provide a map to all individuals that will need assistance locating the parking areas and film location and directional signage is not used. However, if you choose to use directional signage, it is imperative that you follow the Sign Ordinance exactly and if you have any questions please contact Sgt. Wayne Kelley with the Code Enforcement Division at 770-920-3010.
All signs must be at least 12 feet from any curb or edge of roadway.
No signs may be placed on Interstate 20 or the ramps.
You must have permission of the property owner before you place the sign on private property.
No signs may be placed on utility poles or traffic signs of any kind.
All banners must be attached to a structure and have a permit for that property.
No banners may be placed on poles.
No signs may be placed on any tree.
No signs may be placed on any City of Douglasville property including city parks.
All signs must be removed no later than 2 days after the end of the event.
If you are notified of a sign violation you must move or reposition the sign as directed.
The above violations are the most common complaints we receive. Please make everyone who is affiliated with you event aware of these guidelines to avoid any confusion.
Agreements (please check):
I confirm that I have read the content of this Intent to Film Application in its entirety and I agree to all information found within.
I understand that if the use of county owned property is for BASE CAMP only, there will be no permitted access to any structure or facility.
Applicant’s Printed Name
OFFICE USE ONLY
Received By: ________________________
Date Received: ______________________
Date Approved by DADC:
Date Sent to BOC:
Date Sent to Risk Mgt.:
The Douglas County Economic Development Authority Film Office is committed to assisting production companies locate available property and navigate the protocol for filming in Douglas County. Although the Film Office only oversees the use of facilities owned by the Douglas County Government we will assist in helping find the right person to help.
Below is a list of contacts for various aspects of Douglas County.
Site Representative at the Old Jail - Bob Smith provides assistance at the jail and the Douglas County Sheriff’s office provides security for the location – most production companies choose to hire both Bob Smith and a rep from the DCSO