Community Services Request for Tender template


PART D: How can you lodge an Offer?



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PART D: How can you lodge an Offer?


Respondents are to read and keep this part.
    1. Lodgement Details


You are only able to lodge an Offer for this Request process in one of the ways listed in this section. While other methods of lodgement are outlined in the Process Terms and Conditions, be aware that they may not be applicable to this Request process. Therefore you must only lodge your Offer in one of the following ways.

  1. Respondents may lodge Offers BY HAND OR BY POST at:

[insert address details]

    1. by providing your Offer, in a sealed package clearly identified by the Request number: [insert Request number]. [insert number] copies must be submitted, with one copy marked "original" and [insert number] copies marked "copy".

[If an electronic copy is required in addition to a hard copy, insert additional paragraph (ii) as follows:]

    1. Additionally, a full and complete copy of the Offer must also be submitted in electronic form stored on a [insert media device e.g. USB]. Please submit this electronic copy with the hard copies, and ensure that the electronic copy is exactly identical to the hard copies. In the instance of any inconsistency between the original hard copy and electronic copy of an Offer, the electronic copy will prevail.

  1. Respondents may lodge Offers IN ELECTRONIC FORM THROUGH TENDERS WA by lodging them at: www.tenders.wa.gov.au

If lodging an Offer through Tenders WA, Respondents must:

  1. be registered to lodge Offers through Tenders WA;

  2. ensure that the Offer is lodged against the correct Request number; and

  3. ensure the size of the Offer is equal to or less than 100 megabytes.

Respondents who lodge Offers in electronic form must ensure that the electronic copy of the Offer is in one of the following file formats and extensions:

[Add or delete formats as required]

.doc*

.pub*

.pdf#

.txt

.rtf

.ppt*

.xls*

.csv

* Microsoft compatible

# Adobe compatible

N.B: Zipped files acceptable

    1. Closing Time


The closing date and time for lodgement of Offers is as set out on the front page of this Request. [It is essential that the closing date and time are specified on the front page.]

Offers submitted by post must arrive at the locked bag not later than the Business Day prior to the Closing Time. [This sentence must be retained if the Request is being closed by Tendering Services at the Optima Centre, and submissions may be lodged by post to Locked Bag 11, Cloisters Square, Perth.]


    1. Late Lodgement


Offers that are not received in full by the closing date and time cannot be evaluated by the State Party. Please refer to the specific conditions regarding the lodgement of Offers (including late lodgement) set out in the Process Terms and Conditions document.
    1. Offer Validity Period


[When selecting an appropriate Offer Validity Period, ensure consideration has been given to the length of time that will be required to complete the evaluation and negotiation process.]

The Offer Validity Period is [insert number] months.

Unless an Offer is withdrawn in writing, it will remain open for acceptance by the State Party from the Request closing date until the end of the Offer Validity Period.

PART E: How will your Offer be assessed?


Respondents are to read and keep this part.
  1. State Government Policies


There are a number of State Government policies that apply to this Request process, including but not limited to the following:

  • the Delivering Community Services in Partnership (DCSP) Policy;

  • the Aboriginal Youth Services Investment Reforms;

  • the Value for Money policy;

  • the Probity and Accountability policy;

  • the Open and Effective Competition policy; and

  • the Sustainable Procurement policy.

The DCSP Policy is available to view or download from the Department of Finance website. The Aboriginal Youth Services Investment Reforms is available to view or download from the Department of the Premier and Cabinet website. The remaining policies listed above are available to view or download from the State Supply Commission website. The State Party will apply each of these State Government policies, as amended from time to time, to the assessment of Offers.
  1. Evaluation Criteria


Offers will be evaluated to determine the extent to which they will deliver value for money to the State Party. This is a key policy objective of all Government Procurement in Western Australia as it helps to ensure the best possible community outcomes are achieved for every dollar spent.

A value for money assessment does not simply consider price. While price is a factor taken into account, all costs, benefits and risks associated with each Offer are assessed when making a value for money decision. Just because a Respondent receives the highest score against one or more of the Qualitative Criteria, or submits the lowest price Offer does not mean that the Respondent will be successful.

To determine if an organisation’s Response represents value for money, the State Party will assess:


  1. The Offer’s compliance with the Mandatory Requirements (if any) listed in the Response Form.

  2. The Offer’s performance against the Qualitative Criteria listed in the Response Form.

  3. The Offer’s performance against the Disclosure Requirements listed in the Response Form.

  4. The Offer’s Price Schedule as required by the Response Form.

  5. Any other information that the State Party considers relevant to the Respondent’s Offer.

Further details about the type of information the State Party may consider when making a value for money assessment can be found in the Process Terms and Conditions document. More information about the overall Evaluation process can be found in the Guide to Community Services Tendering for Service Providers.

The State Party reserves the right to decline any Offer that does not properly address, or meet to the State Party’s satisfaction, any evaluation criterion or other requirements contained in this Request. For further information see Clause 4 of the Process Terms and Conditions.



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