D j. Vu X installation and Getting Started Guide
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Using Déjà Vu X Professional—A Tutorial 38 Déjà –Or– Right-click on the target text box to bring up the context menu and click Copy Next Code. The {1} symbol should have been copied to the target sentence. Now you could type in the translation and copy the next code using the process described above. However, because this second sentence consists of a product code and a proper name as well as some codes, you do not need to translate it. Instead, you can copy the source text directly.
To copy the current source sentence to the target: Press F5. –Or–
Select the menu command Insert>Populate>Current Sentence. 6 Once you have copied the sentence, press Ctrl+DownArrow to advance to the next sentence. Notice that the warning symbol in the second sentence disappears (and reappears in the third sentence). In the status bar, the position indicator has gone from sentence 2 (of 96) to sentence 3 (of 96). You can use this indicator as a reference to gauge your position inside the project. 7 For the third sentence, you may want to copy the source sentence to the target and then modify it. However you do it, remember to place the embedded codes correctly. 8 If you look at the sentence you just translated, you will notice that the term ink cartridge appears not only in this sentence but also in the sentence two rows down. To make the most of your translation efforts, it would make sense to add this term to the terminology database. The best way to describe what a terminology database does is to imagine an interactive glossary that proactively supports your translation work. Using Déjà Vu X Professional—A Tutorial Déjà
9 Highlight ink cartridge and your translation of "ink cartridge" with your mouse.
To send the highlighted terms to the terminology database: On the Translation menu, click Add Pair to Terminology Database. –Or–
Click F11. –Or–
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Click the button on the toolbar. 11 Add any specifications—including grammatical information (word class, gender, or number) and semantical definition (such as context information; subject and client information are filled in by default)— that you think are relevant.
Click Add. 13 To activate the AutoSearch feature that automatically searches for matches in your database and displays them to you:
Using Déjà Vu X Professional—A Tutorial Déjà
Select Tools>Options>Environment and check Enable
–Or–
Click the button at the bottom of the screen. This will open a new window in the bottom right corner of your screen as soon as you select the next sentence. 14 Notice that, in contrast to the previous rows, the fourth and fifth rows contain one sentence that is split in two. A look at the RTF file reveals that this sentence contains a period and a space that are not present in the two previous sentences. While we cannot correct the original RTF file, we can make sure that this inconsistency does not carry over into the translation. To begin with, we need to join the two sentences.
Join the two sentences by clicking on the first sentence and: Select Join Sentences from the Edit menu. –Or–
Click the button on the toolbar. Using Déjà Vu X Professional—A Tutorial 42 Déjà
–Or– Press Ctrl+J The two sentences should now be joined, and you will notice that in the lower right corner of the screen the AutoSearch pane automatically displays the term you have just entered into the terminology database. 16 To copy the term into the target column, press Ctrl+1 (or whichever number is associated with that entry).
Using Déjà Vu X Professional—A Tutorial Déjà
17 When entering the rest of the translation, you will probably want to take out the inconsistent period and the space. Continue translating until you come to the sentence that reads 720 x 720 dpi;. Translate this sentence, too. You will notice that the next two sentences are very similar. Naturally, we do not want to translate the same kind of thing twice, so we will use one of Déjà Vu X Professional's most useful features: scanning for a sentence. Before we can look for anything in the translation memory, we have to add something to it. Since we want to use the current translation to save us some work, we will begin by sending this sentence pair to the translation memory. 18 To send the translated sentence pair to the translation memory: On the Translation menu, click Add Pair to Translation Memory. –Or–
Click F12. –Or–
Click the button on the toolbar. Using Déjà Vu X Professional—A Tutorial 44 Déjà
You can also choose to automatically send every pair to the translation memory when you press Ctrl+DownArrow after each translation. To do this, select Tools>Options>Environment and activate Enable AutoSend. 19 Once you have added the sentence to the translation memory, press Ctrl+DownArrow. We are now going to scan the translation memory for a sentence similar to the current one (which happens to be the sentence you just translated). 20 Scan the translation memory for a sentence: Click Scan on the Translations menu. –Or–
Press Ctrl+S. –Or–
Click the button on the toolbar. Using Déjà Vu X Professional—A Tutorial Déjà
21 A dialog appears to show you all the matches that were found, along with the proposed translation for the sentence you were scanning for. Notice that Déjà Vu X Professional automatically replaces numbers and removes unnecessary embedded codes from the translation it proposes. 22 Since there is only one match, and it is the one we want, click the Replace button on the right side of the dialog. 23 Continue translating until you finish the project. As you translate, practice using the features we have seen so far.
Once you have finished translating, don’t forget to send all the sentence pairs in the project to the translation memory. This will ensure that everything you have translated will be available for future use, and that any incorrect translations you may have sent during the course of the translation are replaced with the final ones. Using Déjà Vu X Professional—A Tutorial 46 Déjà
1 To send all the sentence pairs from the project to the translation memory, click the
The Send Project to Translation Memory dialog appears. You have the option of sending the sentence pairs for the current language only, or for all the target languages in the project. Since our project only contains one target language, both options have the same effect. 3 Click OK. After sending the whole project to the translation memory, the final step is to export the project, i.e., to generate the translated RTF file. Exporting the Finished Translation 1 On the File menu, click Export>Finished Translation. 2 Déjà Vu X Professional will prompt you to select the Export directory and set other options.
Using Déjà Vu X Professional—A Tutorial Déjà
3 Select the Export directory (for this exercise we will select the My Project folder).
Then, it will validate all the translated sentences, checking for problems with embedded codes. If Déjà Vu X Professional finds a problem it will prompt you to fix it. 5 Fix the problem and click OK. Using Déjà Vu X Professional—A Tutorial 48 Déjà
6 Déjà Vu X Professional will create a subfolder inside the export directory, named after the code for the specific locale of your target language. For example, if you were translating the file into German (Germany), the new directory would be called C:\My Projects\DE_DE. Doubling Your Productivity In the previous section you had to translate the project manually. It probably wasn’t very difficult, but it could just as well have been carried out by your word processor; the only advantage was that your work may have been made more comfortable by hiding all formatting and layout information. But we have not yet made any use of the translation memory features. Before the translation was sent to the translation memory, there was nothing in it that we could use. Now that you have completed your first project, however, there should be enough material to demonstrate some of the more interesting features of Déjà Vu X Professional. You have finished translating the specifications sheet for the ACME SpeedPrint 720, and we will now translate the specifications for the new SpeedPrint 1440 model—in a fraction of the time it took to translate the first sheet. For this new file you do not have to create a new project; instead, you can import it into the existing project.
Using Déjà Vu X Professional—A Tutorial Déjà
1 Select Project Explorer from the View menu. 2 In the upper left-hand pane, select the directory where you have saved the file that you want to have translated. In this case, select C:\My Project\SP1440.RTF. Using Déjà Vu X Professional—A Tutorial 50 Déjà
3 Click the file and drag it over to the lower right-hand pane. 4 Right-click on the file name and select Import.
Using Déjà Vu X Professional—A Tutorial Déjà
5 In a dialog, the import progress is displayed. 6 Once the import is finished, close the Project Explorer by clicking on the symbol in the upper right-hand corner of the Explorer window. You are returned to the File Navigator, in which you can see both files displayed.
This time, rather than translating the file manually, we are going to let Déjà Vu X Professional carry out a pretranslation. A pretranslation involves examining the text we are about to translate and, for each sentence, scanning the translation memory for similar sentences we have
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translated in the past. Déjà Vu X Professional will take the most similar sentence (whether it is an exact—i.e., a perfect—match , or a fuzzy—i.e., a similar—match) and insert it in the corresponding location of the translation. 1 Pretranslate the file: On the Translations menu, click Pretranslate. –Or–
Press Ctrl+P. –Or–
Click the button on the toolbar. 2 The Pretranslate dialog appears. 3 Set the different options as shown above and click OK. Using Déjà Vu X Professional—A Tutorial Déjà
4 Once the pretranslation is finished, a status report will be displayed at the bottom of the Pretranslate dialog. And there you have it! The pretranslation is finished, and Déjà Vu X Professional has done almost all of the work for you. You will notice a colored status indicator to the left of the translations. By default, every perfect match has a dark green indicator, every fuzzy match a light green indicator, and so forth. All of these display options are configurable under Tools>Options>Display. Even if the pretranslation inserts an exact match, it is a good practice to check the translation for any mistakes (you might have translated it wrong in the past!). Naturally, you should check and edit all the fuzzy matches; remember to press Ctrl+DownArrow after you translate each one. Using Déjà Vu X Professional—A Tutorial 54 Déjà
Assembling the Translation If you look at the sentences that Pretranslate has left empty, you will see that almost all of them are completely new to Déjà Vu X Professional, i.e., there is nothing similar to them in the translation memory. There are also several sentences that consist almost entirely of figures and acronyms. We will use the Assemble feature, one of the most powerful and unique of Déjà Vu X Professional's features, to translate these. Let's repeat the pretranslation, but this time we will let Déjà Vu X Professional translate not just complete sentences, but also smaller portions and—if necessary—word by word. 1 To pretranslate the file with Assemble from portions enabled: On the Translations menu, click Pretranslate. –Or–
Press Ctrl+P. –Or–
Click the button on the toolbar. 2 The Pretranslate dialog appears. Using Déjà Vu X Professional—A Tutorial Déjà
3 Set the different options as shown above: Check the Assemble from portions option. Check the Insert source text for failed portions option. This will make Déjà Vu X Professional insert acronyms and other unknown words into the target as they appear in the source text. 4 Click OK. You will now find that even the previously untranslated second row has now been "translated". Because it contained only figures and proper names the assemble process has generated a translation. After using both varieties of pretranslation, with and without the assemble function, you should have had to translate only about six sentences and edit a dozen or so fuzzy matches. We have asked you to pretranslate the document in two stages in order to illustrate the effects of the assemble feature. In real-life jobs you will probably run pretranslation with the assemble function enabled, but this may depend on the nature of your source documents and the material already available in the databases. There will be situations in which you don't want Déjà Vu X Professional to retrieve fuzzy matches for whole sentences; this is achieved by checking the Accept only exact matches when scanning on the Pretranslate options dialog. Using Déjà Vu X Professional—A Tutorial 56 Déjà
Word Counts and Statistics If this were a real job, you would probably want to count the number of words and characters either before you start with a project or after you are finished with the translation. 1 To count the words and characters in the project, click Word Count on the Tools menu.
The Word Count dialog appears. 3 You will notice that there are options to view very detailed word counts, listing different types of matches separately. This will prove useful when assessing the progress of a translation. 4 If you also would like to assess the amount of repetition in your project, select Analyze on the Tools menu.
The Analysis dialog allows you to analyze the amount of matches from your translation memory(s) in a variety of degrees of fuzziness as well as the repetition within your project. Using Déjà Vu X Professional—A Tutorial Déjà
6 Select your target language and click the Analyze button. You Are Ready to Go You can send the project to the translation memory and export the translation if you want to see the results. By now, you should be familiar with the Déjà Vu X Professional environment, and ready to begin translating real files on your own. One important thing to keep in mind is that we have only scratched the surface of what is possible with Déjà Vu X Professional. Imagine this program as a large tool box from which you can pick and choose one or more of the tools that are most helpful for your particular needs.
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