Delta Sigma Phi New Member Education Facilitator Guide



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Possible Guest Speakers:

  • Chapter’s Academic Advisor

  • A university academic advisor

  • Employee from campus tutoring services

  • Professor

Possible Academic Topics:

  • The importance of building relationships with professors.

  • Tips for getting the most out of time in the classroom.

  • Study tips.

  • How to establish academic goals.

Notes:

  1. Properly introduce your guest speaker and provide context for their appearance at the meeting.

  2. Encourage participants to ask questions following the speaker’s presentation.

  3. Follow up with the speaker the next day to thank them for volunteering their time.

Final Thoughts

Meeting Outline 5 of 5

Conclude the meeting by addressing any chapter updates that should be shared with new members. Individual membership issues can be addressed after the new member meeting. Some talking points or activities may include:



  1. Discussing upcoming chapter, campus, or community events.

  2. Addressing internal and external issues affecting the chapter or the fraternity community.

  3. Confirming upcoming financial commitments.

  4. Discussing schedule conflicts and personal commitments.

  5. Reminding members to utilize The Lamp for additional learning opportunities.

AFTER THE MEETING:


  1. Complete the “Strive for Academic Success” lesson online using The Lamp.

  2. Meet with one of your professors outside of class.

LESSON 7: Giving Back

DESCRIPTION:

This lesson will introduce new members to the concepts of service and philanthropy, providing avenues for involvement in their respective communities. Service learning will be an important component to this lesson.



LEARNING OUTCOMES:

  1. New Members will be able to define “civic engagement”, “service”, and “philanthropy”.

  2. New Members will be able to identify ways to participate in service and philanthropy.


MEETING OUTLINE:

  1. Academic Success Review. 10 min.

  2. Civic Engagement, Service, and Philanthropy. 20 min.

  3. National and Local Partnerships. 10 min.

  4. Service Requirements. 10 min.

  5. Final Thoughts. 10 min.


MATERIALS NEEDED:

  1. Chapter bylaws


AFTER THE MEETING:

  1. Complete “Men of Action – Giving Back” lesson online using The Lamp.

  2. Participate, or make plans to participate, in a service project in your community.

Academic Success Review

Meeting Outline 1 of 5

Reflection is necessary for people to build an understanding for new ideas and experiences. Begin the lesson by reviewing conversations that took place during the previous meeting. Educators should propose questions that encourage reflection and conversation among participants.



Discussion Questions:

  1. Who would like to describe a meeting they had with their professor last week?

  2. Are there any specific ways you plan on improving your academic performance?

Civic Engagement, Service, and Philanthropy

Meeting Outline 2 of 5

Delta Sigma Phi strives to better our society through the actions of our members, and our goal is to help foster a sense of giving within every chapter experience. Before discussing how to engage in acts of giving, it is important to understand basic terminology related to the subject.

Facilitators should introduce the following ideas:
Civic Engagement – Individual or collective actions that support causes deemed as worthwhile and for the public good. Civic Engagement includes acts such as community service, political action, educational initiatives, and various levels of advocacy.

Service – Voluntary work that benefits individuals or the community. Examples of service include tutoring students, volunteering at an animal shelter, or participating in a park cleanup.

Philanthropy – Donating funds and goods in support of a cause that benefits others. Examples of philanthropy include donating clothes to a local thrift store, food to a shelter, or money to a non-profit organization.
In addition to knowing these terms, providing quality service also requires that a person be:


  • Well educated about social issues.

  • Concerned about discovering root causes to problems.

  • Supportive of the values and choices made by a community.

In order to learn from acts of giving, there are three interconnected ideas that need to take place:



  1. Service – the actions, behaviors, and emotions that are achieved by participating in a service experience.

  2. Reflection – the thoughts and discussions that provide context to the service experience.

  3. Education – the knowledge and skills a person gains or shares throughout the service experience.

Discussion Questions:

  1. What acts of civic engagement, service, or philanthropy have you contributed to in the past?

  2. Why did you choose to participate in that activity?

  3. What did you learn by participating in that activity?

  4. What community need did you address by the service you completed?

National and Local Partnerships

Meeting Outline 3 of 5

Delta Sigma Phi strives to better our society through the actions of our members, and our goal is to foster a sense of giving within every chapter experience. As a national organization, members of Delta Sigma Phi have agreed to support the American Red Cross, however, many chapters have also established long-standing relationships with organizations in their community.

New Member Educators should spend time discussing the service and philanthropic efforts conducted by their chapter. It may be worthwhile for the chapter’s service / philanthropy chairman to speak at the new member education meeting.

American Red Cross

In 2005, Delta Sigma Phi adopted the American Red Cross as its national philanthropy to better align with its mission. Since then, chapters across the country have sponsored fundraisers, blood drives and service projects in an effort to make Delta Sigma Phi the largest donor of pints of blood, dollars raised and hours of service to the American Red Cross by 2025. This effort is known as “Blood, Sweat, and Cash”.

We encourage every Delta Sigma Phi chapter to connect with their local American Red Cross chapter to discuss ways to get involved.

New Member Educators should discuss any involvement the chapter has with the American Red Cross.

Local Service and Philanthropy

In addition to discussing the American Red Cross, New Member Educators OR the Service and Philanthropy chairman should discuss any local partnerships or volunteer opportunities that are being organized by the chapter.



Service Requirements

Meeting Outline 4 of 6

Using your chapter’s bylaws, spend time reviewing the service and philanthropic expectations for members of Delta Sigma Phi. Encourage participants to ask questions to clarify any expectations that are not initially understood.

EXAMPLE:

Sample Chapter Bylaws

ARTICLE III
Service and Philanthropy


  1. The Chapter President will appoint a Service and Philanthropy Chairman.

  2. Every member is required to complete no fewer than twenty hours of service per academic year. This requirement may be satisfied through individual acts of service or through chapter organized events. All completed activities must be documented and submitted to the chapter’s Service and Philanthropy Chairman.

  3. Additional service hours may be assigned to members as a result of a member’s violation of chapter policy or the Code of Conduct.

  4. Every member is required to participate in fundraising efforts, or contribute funding, in support of the chapter’s philanthropic efforts. Minimum required hours of work cannot exceed two hours, and minimum required financial contributions cannot exceed $20. Minimum requirements may only be enforced if the Service and Philanthropy Chairman has notified members of requirements no fewer than thirty days in advance of the scheduled event or donation due date.

Discussion Question:

  1. Are there any questions related to the basic service and philanthropy expectations for members of Delta Sigma Phi?

Final Thoughts

Meeting Outline 5 of 5

Conclude the meeting by addressing any chapter updates that should be shared with new members. Individual membership issues can be addressed after the new member meeting. Some talking points or activities may include:



  1. Discussing upcoming chapter, campus, or community events.

  2. Addressing internal and external issues affecting the chapter or the fraternity community.

  3. Confirming upcoming financial commitments.

  4. Discussing schedule conflicts and personal commitments.

  5. Reminding members to utilize The Lamp for additional learning opportunities.

AFTER THE MEETING:

  1. Complete “Men of Action – Giving Back” lesson online using The Lamp.

  2. Participate, or make plans to participate, in a service project in your community.

LESSON 8: Building a Strong Chapter

DESCRIPTION:

By completing this lesson, new members will have the opportunity to learn about their chapter’s structure and goals. New members will also identify areas of involvement for their future participation in their chapter.



LEARNING OUTCOMES:

  1. New Members will be able to understand the chapter’s organizational structure.

  2. New Members will be able to identify chapter positions that support personal interests and goals.

  3. New Members will be able to understand the format of a typical chapter meeting.


MEETING OUTLINE:

  1. Service and Philanthropy Review. 10 min.

  2. Chapter Structure. 20 min.

  3. Chapter Meeting Outline. 15 min.

  4. Gordian Knot Discussion. 15 min.

  5. Final Thoughts. 15 min.


MATERIALS NEEDED:

  1. A list of chapter positions and job descriptions.

  2. Meeting agenda or minutes from a recent chapter meeting.


AFTER THE MEETING:

  1. Complete the “Building a Strong Delta Sig Chapter” lesson on The Lamp.

  2. Check that all requirements have been met for initiation.

Service and Philanthropy Review

Meeting Outline 1 of 5

Reflection is necessary for people to build an understanding for new ideas and experiences. Begin the lesson by reviewing conversations that took place during the previous meeting. Educators should propose questions that encourage reflection and conversation among participants.



Discussion Questions:

  1. What is civic engagement?

  2. What are some examples of service and philanthropy?

  3. What causes are you most passionate about?

  4. What are some ways our chapter supports the American Red Cross?

Chapter Structure

Meeting Outline 2 of 5

Understanding how a chapter operates is important for all members. Seeking leadership positions within the chapter will help individual members learn new skills, contribute to their personal development, and ensure that the chapter reaches its goals.

Every chapter is structure a little differently, so use this time to discuss your chapter’s structure with new members and other participants. It may also be helpful to discuss the other people and organizations that work directly with your chapter.

We encourage all chapters to invite your campus’s fraternity and sorority life professional to attend this meeting and speak about his or her role on your campus.

Some items you may want to address include:


  1. Executive Board positions and responsibilities

  2. Committee Chairmen positions responsibilities

  3. Alumni Corporation Board (ACB) and Chapter Advisor descriptions

  4. Fraternity / Sorority Advisor role on campus

  5. Interfraternity Council (IFC) role on campus

Discussion Questions:

  1. What questions or thoughts do you have about any of the positions in the chapter?

  2. What questions or thoughts do you have about the roles of the ACB, Chapter Advisors, Fraternity / Sorority Advisor, or the IFC?

Chapter Meeting Outline

Meeting Outline 3 of 5

Once new members are initiated, they will be able to fully participate in business conducted during chapter meetings. Some chapters allow new members to attend parts of weekly chapter meetings, while other chapters completely restrict new members from attending. Regardless of your chapter’s approach, it is important to explain how meetings are run so that new members can contribute to the discussions and decisions that take place every meeting.

Walkthrough a typical chapter meeting using an agenda or meeting minutes. Provide examples explaining what is discussed for different reports.

Sample Meeting Agenda


  1. Meeting is called to order.

  2. Moment of silence / reflection.

  3. Fraternity Prayer led by Chaplain / Pledge of Allegiance.

  4. Roll call by the Secretary.

  5. Reading and approval of previous meeting minutes.

  6. Reading of correspondence from the national office and university.

  7. Executive officer reports.

  8. Committee Chairmen reports.

  9. Special or temporary committee reports.

  10. Unfinished business from previous meetings. Voting if necessary.

  11. New business. Voting if necessary.

  12. Gavel Pass.

  13. Moment of silence / reflection.

  14. Sing Delta Sigma Phi Emblem.

  15. Adjournment.

Gordian Knot Discussion

Meeting Outline 4 of 5

The Gordian Knot is a publication that provides information about the history and structure of Delta Sigma Phi. Throughout this new member program, members will be asked to read the Gordian Knot and participate in conversation regarding its content.

It is important for the new member education team to read assigned chapters so they can be better equipped to discuss the material with new members and other participants.

The following questions may help guide a conversation regarding the sixth chapter of the Gordian Knot, but we encourage you to let new members ask their own questions and answer each other in addition to any questions asked by the education team.

Note: We encourage all participants to use their Gordian Knot during the discussion. It is not necessary to memorize specific details for the discussion, but it is important that participants have an understanding of the material and know how to reference information.

Discussion Questions:


  1. What is the highest award a chapter can receive? How are chapters selected for this honor?

  2. What is the highest award given to an undergraduate member? What do you think you would have to accomplish to receive this award?

  3. The Fraternity offers a number of awards to alumni members, what responsibilities do you think alumni have to support your chapter and the entire Fraternity?



Final Thoughts

Meeting Outline 5 of 5

Conclude the meeting by addressing any chapter updates that should be shared with new members. Individual membership issues can be addressed after the new member meeting. Some talking points or activities may include:



  1. Discussing upcoming chapter, campus, or community events.

  2. Addressing internal and external issues affecting the chapter or the fraternity community.

  3. Confirming upcoming financial commitments.

  4. Discussing schedule conflicts and personal commitments.

  5. Reminding members to utilize The Lamp for additional learning opportunities.

AFTER THE MEETING:

  1. Complete “Building a Strong Delta Sig Chapter” lesson online using The Lamp.

  2. Check that all requirements have been met for initiation.

Initiation
Delta Sigma Phi’s Ritual is esoteric, meaning specific details regarding our ceremony should not be revealed to the uninitiated. All materials and instructions for the Initiation Ceremony can be found in your chapter’s Ritual Book. As you prepare for initiation, here are a couple things to consider:

  1. Do you have your Ritual Book?

  2. Do you have all the supplies required for the Initiation Ceremony?

  3. Have you set a location and time to hold the Initiation Ceremony?

  4. Have members been assigned necessary responsibilities for the Initiation Ceremony?

  5. Have all new members paid their Initiation Fees?

The Initiation Ceremony should be completed in a few hours, and the chapter should not add any activities before, during, or after the ceremony. Upon completing the Initiation Ceremony, chapters are encouraged to discuss the information revealed to better understand its meaning and application.

If you discover that you are missing your Ritual Book, or if you need assistance conducting the Initiation Ceremony, please contact the Delta Sigma Phi Fraternity Headquarters at (317) 634-1899.



Hazing Policy

Examples of hazing can be seen in schools, student organizations, the military, and in professional environments. Fraternities are often found at the center of the hazing conversation, but hazing serves no purpose within Delta Sigma Phi.



Hazing activities are defined as any act or attempt to embarrass, humiliate, intimidate, ridicule, shame or endanger physically or mentally any person, or to compel physical activity or do physical or emotional harm to any person, or to require consumption or ingestion of liquids, food, or other materials.

Issues relating to power, and a misunderstanding of tradition, are at the core of many hazing acts. Members who haze often have a false sense of entitlement and believe it is their responsibility to create situations where new members must prove their value to the organization.

The truth is that every member has the same standards of membership within Delta Sigma Phi and new members should not be held to any different set of rules. If you are unsure if hazing is taking place, ask yourself – “Are we asking our initiated members to commit the same amount of energy to this activity?” If the answer is no, then it is possible that hazing is taking place.

Most members do not agree with hazing, but choose to stand by while other members take part. It is important that the leaders of your chapter set the tone by creating a culture where people feel empowered to stand up for what they believe is right.

This issue is important for multiple reasons. Counter to what some people believe, hazing does not build brotherhood; instead, it creates divisions between groups of people within a chapter. Hazing often causes members to lose motivation after initiation, and it delays chapter success by focusing energy and resources toward activities that don’t help the chapter achieve its goals.

Finally, it should be noted that hazing is against the law. While each state has different interpretations of hazing, it is a crime that has been punishable as both a misdemeanor and a felony. Often, people charged with hazing are charged with additional crimes as well, compounding the overall impact on an individual’s future.

Beyond individual repercussions, chapters that have allowed hazing to occur face the possibility of suspension or closure.

It is impossible to list every example of hazing, but those are some commonly identified areas of concern for chapters. We encourage you to ask these questions to determine if an action might be hazing:



  1. Would I be comfortable asking my non-fraternity friends to do this?

  2. Would initiated members in my chapter refuse to do this if asked?

  3. Is there a chance that someone would feel uncomfortable participating in this activity?

  4. Is there a chance of physical injury associated with this activity?

  5. Would I be comfortable letting my family, the university, or general public know this is something our chapter does?

  6. Do we ask new members not to discuss these activities with other people?

  7. Is my significant other embarrassed by the way our chapter treats new members?

  8. Would I want to do this?



Team Building Activities

Artifacts

Description:

By participating in this activity, new members will learn more about the background, personality, and interests of other members in the chapter. Every new member and initiated member in attendance should bring a picture or tangible item that represents something significant about who they are as a person. Everyone should be given time to explain their “artifact” while others ask questions to learn more. No more than 2-3 minutes should be spent for each person.



Outcomes:

  1. Participants will identify important events, people, possessions, or activities that help define their personality and interests.

  2. Participants will begin learning more about each other as individuals, building the relationships necessary for a positive fraternity experience.

  3. Participants will practice speaking in front of others.

Notes:

  1. Since this activity requires members to bring items to the meeting, it is important to notify everyone about the activity in advance.

  2. It is possible for simple activities like this to be derailed fairly easily; meaning people may speak to little or too much, both of which can have a negative effect on the experience. The best way to establish a desired discussion is to model the way. We recommend having at least one person on the new member education team share their “artifact” first.

  3. Sharing personal information can be difficult for many people, encourage everyone to be respectful and supportive of one another throughout the activity.

  4. After everyone has finished sharing their “artifact”, spend time recapping the purpose and outcomes of the activity.

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