Emma 5 User Manual

3.0Performing Functions in EMMA

3.1Logon Functions

Redeeming Your Token and Logging In

When you have been nominated for a position in EMMA, you will receive a notification email with the subject “Token Redemption for: (specific role that you were provisioned)” which will contain a token string. Once you redeem this token, your Smartcard (PIV/CAC) or Person ID will be registered to your provisioned role.

Follow the instructions in your token email to redeem your token.

Option 1 − Via Smartcard

There are two ways to redeem tokens and they are both explained in your token email.

To redeem your token via the token link:

1. 
   Insert your Smartcard into the card reader.
   
2. 
   Click on the provided link with the token string. This opens a new browser.
   

Note: In the email, there is the following text:
“Click the following link to redeem the token.
https://www.dmdc.osd.mil/emma-web/Token.html?TOKEN ID=xxxxxxxx”

3. 
   Select your Identity Certificate (this certificate is NOT listed as an Email Certificate) and click OK.
   
4. 
   Enter the PIN for your Smartcard and click OK.
   
5. 
   On the “Standard Mandatory DoD Notice and Consent” screen, click OK. The “Token Redemption Status” screen is displayed.
   

To log into EMMA, click the link in the “EMMA Access Information” box.

-or-

To redeem your token via the application link:

1. 
   Click the secondary link within the email (https://www.dmdc.osd.mil/emma-web/token.html). This opens a new browser.
   
2. 
   On the “Standard Mandatory DoD Notice and Consent” screen, click OK.
   
3. 
   Insert your Smartcard into the card reader.
   
4. 
   Select the Redeem token using a CAC radio button.
   

5. 
   Enter the token number from the token email in the “Token” box.
   
6. 
   Click Submit.
   
7. 
   Select your Identity Certificate (this certificate is NOT listed as an Email Certificate) and click OK.
   
8. 
   Enter the PIN for your Smartcard and click OK. The “Token Redemption Status” screen is displayed.
   

To log into EMMA, click the link in the “EMMA Access Information” box.

Option 2 − Via Person ID

1. 
   Click the link within the email (https://www.dmdc.osd.mil/emma-web/token.html). This opens a new browser.
   
2. 
   On the “Standard Mandatory DoD Notice and Consent” screen, click OK.
   
3. 
   Select the Redeem token using your Person ID radio button.
   

4. 
   Enter the following required fields in the “Token Information” box:
   
   1. 
      Token: Enter the token number from the token email.
      
   2. 
      Person ID: Enter your Person ID.
      
   3. 
      Type of Person ID: Select the Type of Person ID from the drop-down list. You can choose from Social Security Number, DEERS Foreign Identification Number, Temporary Identification Number, and Test Person Identifier, depending on the type of Person ID entered in step 4a.
      
   4. 
      Last Name: Enter your last name.
      
   5. 
      Date of Birth: Enter your date of birth in a YYYYMMDD format.
      
5. 
   Click Submit.
   
   1. 
      If you already have a Person ID account, the following “Token Redemption Status” screen is displayed, listing your username.
      

2. 
   If you do not have a Person ID account, the following “Token Redemption Status” screen is displayed, listing your new username and a temporary password. Upon logging in to EMMA, you will be required to change this password.
   

To log into EMMA, click the link in the “EMMA Access Information” box.

Logging In to EMMA

You will only need to redeem your token in EMMA the first time that you log in. Once you redeem the token, your Smartcard will be registered to your provisioned role.

To log in to EMMA:

1. 
   Open your browser and navigate to the following Web address: https://www.dmdc.osd.mil/emma-web/.
   
2. 
   On the “Standard Mandatory DoD Notice and Consent” screen, click OK. The “Registered User Logon” page is displayed.
   
3. 
   Select the CAC logon method, enter the associated information, and click Continue.
   

Note: For additional instructions logging on to EMMA, refer to the Logon Help in the application.

Selecting a Role

When selecting a role, be sure to note the Product and Organization in the respective columns. EMMA allows individuals to have roles in multiple products as well as duplicate roles in different organizations. You must select the role for the product and organization that you are modifying.

To select your role:

• 
  Click the radio button next to your provisioned role and click Select Role.
  

Note: If you have multiple personnel segments (i.e., Civilian and Retired), select the segment associated with the email address to which you want EMMA to send emails.