Time Tracker
Employee Scheduling Software
Version 5.1
(c) Copyright 2015
Asgard Systems Incorporated
Revised: September 19, 2015
This manual is copyrighted and all rights are reserved. This document may not, in whole or part, be copied, photocopied, reproduced, translated or reduced to any electronic medium or machine-readable form without the prior written consent of Asgard Systems. All names, companies and data used in examples and illustrations in this manual are fictitious unless otherwise noted.
Copyright
2015 Asgard Systems Incorporated
Asgard Systems Incorporated
Phone: (905) 527-4269
Scheduling Software
www.AsgardSystems.com
Online Scheduling Reports
Time Tracker
TABLE OF CONTENTS
INTRODUCTION 6
Time Tracker 7
Movies 8
Concepts and Definitions 9
Locations 10
Shifts 11
Bookings 12
Schedules 13
Live Schedules 13
Schedule Pattern 14
Schedule Automation 16
Organizations 18
Advanced Concepts 19
Report Distribution 19
Unavailable Booking Times 19
Import / Export 20
Navigating the Interface 21
Dates and Calendars 22
Editing Tables 23
Employee List Filter 26
Look Up Fields and Pick Lists 27
Mover Lists 28
Multi-Select Grids 30
Sizing Forms 32
Organization Setup 33
Organization Setup Steps 34
System Help 37
Files Menu Pad 38
Change Password 38
Import / Export 38
Import - Employees 38
Export - Work Hours 39
E-Mail Generation 40
Login 44
Logout 44
Open Organization 44
Schedule Menu Pad 45
Schedule Maintenance 46
Booking 48
Employee Selection 49
Employee Selection Properties 52
Copy and Paste 52
Delete Selection 53
Highlighting Bookings 53
Locate Employee 54
New Live Schedule 55
New Schedule Pattern 56
Replace an Employee 56
Schedule Filter 56
Schedule Notes 57
Swap Employees by Date Range 57
Swap Employees by Specific Date 57
Rows & Properties 58
Current Schedule Rows 58
Add Rows 60
Grid Formats 60
Booking Properties 61
Schedule Pattern Properties 61
Edit Comp Time Earned 62
Edit Refusals 63
Edit Statutory Holidays 63
Edit Employee Vacation Request 63
Edit Time Off 64
Reports Menu Pad 65
Absence Report 65
Activity Charts 65
Activity Detail 66
Activity Summary 66
Activity Variance Detail 66
Activity Variance Summary 67
Booking Detail 67
Coverage Profiles 67
Daily Roster by Shift 68
Daily Sign in Roster 68
Definition Lists 68
E-Mail Reports 68
Employee Activity Calendar 71
Employee Definition Sheet 71
Employee List 71
Employee Reminders Report 71
Graphs 71
Live Schedule Calendar 72
Live Schedule Calendar by Location 72
Live Schedule Staffing Level 72
Refusals 72
Required Staffing Level - Data Entry 72
Schedule Notes Report 72
Schedule Report 73
Vacation Requests Report 73
Time Off Detail 73
Time Off Report 73
Web Publishing 74
Weekly Roster 74
Weekly Roster by Employee 74
Definitions Menu Pad 75
Employee 75
Employee Maintenance 75
Employee Attributes 75
Employee Availability 76
Employee Definition 76
Employee Personal 77
Employee Reminders 77
Employee Attributes Definition 78
Employee Types Definition 79
Time Off Types 79
Comp Time Types 79
Other Time Types 80
Sick Time Types 80
Vacation Time Types 80
Location Maintenance 81
Shift Maintenance 81
Administration Menu Pad 83
Reindex and Pack Data 83
Purge Old Data 83
Calculate Hours on Disk 84
Users 84
User log in History 86
Currently-logged-in Users 86
Lock Out Users 86
Event Log 86
Organization Maintenance 86
Organization Setup Wizard 87
Program Updates 87
Options 88
Asgard License and Warranty 91
INTRODUCTION
This manual is a modified version of the help text that is installed with Time Tracker. It is provided as a convenience for those who need to read the manual without having access to a computer.
We recommend that you use the computer version of this manual for the following reasons:
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The computer help is ‘Context Sensitive’ (It knows what you are doing at all times and automatically displays the chapter that relates to the task at hand.).
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You should be working with software and reading the manual. Use the F1 key each step of the way.
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It includes the ability to search and find individual topics or phrases within the text.
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It has ‘hyperlinks’ which give expanded descriptions of a phrase or topic.
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It includes ‘see also’ links to related topics.
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It contains movies that illustrate some of the more complex concepts.
In short it supports all of the features of Windows HTML Help and more.
Feel free to print and copy this document as needed.
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