Haiphong department of transport

5.1.2. SOLID WASTE AND HAZARDOUS WASTES MONITORING

 Selected parameters: Waste compositions: decomposable organic matters, resins, plastic, metals, inorganic components, hazardous components ( grease and oil, paints, heavy metals etc.), Volume of solid waste

 Monitoring frequency: 4 occasions/year (quarterly)

_{ Monitoring sites as indicated at solid waste temporary storage sites.:}

CW1A Lot 1	CW1A Lot 2	CW2A Lot 1	CW2A Lot 2	CW3A	CW4A	CW5A
4 sites	4 sites	4 sites	4 sites	3 sites	3 sites	2 sites

5.2. AIR QUALITY MONITORING
The Contractor is required to undertake a baseline survey as well as monitoring throughout construction as described below.
5.2.1. AIR QUALITY BASELINE SURVEY
Air quality baseline monitoring shall be carried out within 30 days of the mobilisation of the

Contractor and prior to occupation of the site.

The Plan shall indicate when the Contractor proposes to undertake the required baseline air quality survey and shall provide references to locations indicated on the Site Plans.
5.2.2. AIR QUALITY TESTING REQUIREMENTS
Air emission monitoring in this phase includes the following requirements:
(i) Air emissions of construction machines and construction activities
Monitoring parameters: total suspended particles, SO2, NO2, and VOC
 Comparative Vietnam’ Standard: Vietnam’ Standard for Air Emission of Construction

Machines: TCVN 6438-2001.

_{ Monitoring sites as indicated within 50 m of the works:}

CW1A Lot 1	CW1A Lot 2	CW2A Lot 1	CW2A Lot 2	CW3A	CW4A	CW5A
4 sites	4 sites	4 sites	4 sites	3 sites	3 sites	2 sites

 Monitoring frequency: one survey as a baseline and then 4 occasions/year (quarterly).
(ii) Air emissions from concrete and asphalt mixing plants
 Monitoring parameters: total suspended particles, PM10, SO2, NO2, CO

 Comparative Vietnam’ Standard: National Technical Regulation for Industrial Emission for

Inorganic Substances and Dusts (QCVN 19:2010/BTNMT)

 Monitoring frequency: one survey as a baseline and then 4 occasions /year (quarterly)

 Monitoring sites: at all concrete and asphalt plants.
Sheltered air quality monitoring stations are required at each location for baseline air quality monitoring. The Contractor shall construct suitable access, hard standing and a galvanized wire fence and gate at each monitoring station. The exact location and direction of the monitoring equipment at each monitoring station shall be agreed with the Engineer and ESO. The locations proposed should be clearly illustrated by the Site Plans.
5.3. NOISE MONITORING
Noise monitoring shall measure weighted noise levels at the monitoring sites. Noise level monitoring shall be carried out monthly in the construction stage. Noise measurements are conducted by an integral noise meter
Noise monitoring in the construction phase is required to evaluate the compliance by the contractors with the standard of noise applicable to sensitive subjects near the construction site.
 Monitoring sites: monitoring sites will be determined during construction activity. They are located at sensitive points (pagodas, schools, residential areas) within 100 m from the noise sources. They are the same as the air pollution monitoring sites.

CW1A Lot 1	CW1A Lot 2	CW2A Lot 1	CW2A Lot 2	CW3A	CW4A	CW5A
4 sites	4 sites	4 sites	4 sites	3 sites	3 sites	2 sites

 Monitoring frequency: Baseline noise monitoring will be conducted over a period of two days at sensitive locations. Noise will be monitored for 24 hours continuously with the frequency depending on the nature of construction activities. The monitoring frequency is once every month (monthly).

 Monitoring parameters: Noise is determined by:

 LAmin: Minimum noise level

 LAeq: Medium noise level

 LAmax: Maximum noise level

 LCpeak: Peak noise

 Noise levels are continuously measured in 24 hours, which are divided in 2 periods:

 Daytime and evening time: 06:00 – 21:00

 Nighttime: 21:00 - 06:00

Measuring method

 Noise measurement follows the Vietnam’ standard.

Comparative standard
 Noise levels shall meet the limits set forth in the Vietnam’ National Technical Regulation for

Noise in Public Areas (QCVN26:2010/BTNMT).

5.4. VIBRATION MONITORING
Vibration monitoring are in units of dB in calculated with respect to a reference acceleration of 1 x

10-5m/s2. Similar to air quality monitoring frequency of vibration monitoring is quarterly (4 occasions per year) during the period of the construction.

Baseline vibration monitoring will be conducted over a period of seven days at sensitive locations. All buildings adjoining the Site showing any structural damage shall be photographed as part of the baseline survey. Monitoring sites as indicated within 50 m of the works:

CW1A Lot 1	CW1A Lot 2	CW2A Lot 1	CW2A Lot 2	CW3A	CW4A	CW5A
4 sites	4 sites	4 sites	4 sites	3 sites	3 sites	2 sites

Comparative Standard: Vibration standards shall meet the limits set forth in Vietnamese standard

QCVN 27:2010/BTNMT: National technical regulation on vibration
5.5. WATER QUALITY MONITORING
The water quality parameters shall be monitored for surface water: pH, suspended solids (SS), turbidity, dissolved oxygen (DO), oils, biological oxygen demand (BOD), chemical oxygen demand (COD), ammonia (NH4), nitrate (NO3), total nitrogen (Total N), total phosphate (Total P), T.Coliform; temperature. Parameters for groundwater are pH, SS, turbidity, oils, COD, NH4, NO3, Total N, Total P and E.Coli . The CEMP shall indicate in the Site map the monitoring locations for surface and groundwater.
Pre-construction water quality monitoring shall be carried to establish baseline conditions at locations determined in consultation with the Engineer and shall include locations likely to be subject to water quality impacts.
Water quality monitoring is required to assess changes in water quality and impacts of the road construction on water quality of the rivers/canals receiving storm water and wastewaters from the construction sites.
 Monitoring sites: Location of monitoring sites for ground water and the monitoring sites surface water quality shall be determined before commencement of the construction in consultation with the Engineer

CW1A Lot 1	CW1A Lot 2	CW2A Lot 1	CW2A Lot 2	CW3A	CW4A	CW5A
4 sites	4 sites	4 sites	4 sites	3 sites	3 sites	2 sites

 Monitoring frequency: As a baseline and once every 3 months (quarterly) throughout the construction phase.

 Monitoring parameters: 14 parameters to be monitored are: pH, SS, turbidity, DO, BOD, COD, NH4, NO3, total N, total P, oil, T. Coliform, E.Coli.

 Sampling and analyzing methods: The procedures of sampling, storing, transporting and analyzing of water samples are followed the Vietnamese Standards.

 Comparative Standard: The National Technical Regulation for Surface Water Quality

(QCVN 08:2008/BTNMT) shall be used for assessing the water quality of rivers and streams.
5.6. EROSION AND SEDIMENT CONTROL MONITORING
Erosion control measure inspections shall be carried out on a regular basis with intervals not exceeding two weeks to ensure that there shall be no visible sedimentation from the construction area entering surface water. Results of the visual inspections shall be incorporated in progress reports and maintained on Site by the Contractor until Project completion. A site specific mitigation plan shall be prepared and approved by the Engineer. The monitoring shall report on the effectiveness of the monitoring measures. Pre-construction erosion and sediment control monitoring shall be carried to establish baseline conditions at locations determined in consultation with the Engineer and shall include locations likely to be subject significant runoff (bridge locations, construction camps, staging areas, etc.). Photographic records shall be kept to confirm the baseline conditions.
5.7. REPORTING OF MONITORING
Results of air, noise, vibration, water and erosion/sedimentation monitoring shall be submitted to the Engineer and the Employer within five working days of the completion of the monitoring period for analysis and review. Actions taken in response to the monitoring results shall also be required and may include periodic meetings between the Contractor, Engineer Supervising Engineer, and others.
6. PUBLIC CONSULTATIONS AND DISPUTE RESOLUTION
The CEMP shall indicate understanding of, and a commitment to, the requirements that:
 Public consultations shall be conducted as an on-going process as required by the procedures established for the Work. Prior to beginning construction and in concert with the Employer and other concerned organizations, the Contractor shall conduct consultations with local affected persons to familiarize them with the work to be done, the predicted impacts

and mitigation to be used;

 Periodic meetings between the Contractor, Engineer, the Employer and other organizations shall be required as determined warranted to explain implementation plans, results of monitoring activities and actions taken in regard thereto, and/or other issues as determined warranted.

 Disputes in regard to issues of facts and compensation for damages, spoilage or disturbance of properties and/or the health of Project affected persons shall follow the procedures as established by the Project’s Policy Framework for Compensation, Resettlement and Rehabilitation of Project-Affected Persons, copies of which shall be made available to the Contractor.

6.1. PUBLIC CONSULTATION AND COMPLAINTS PROCEDURES
Prior to beginning construction at any road section, the Contractors will conduct consultations with the local affected people to familiarize them with the work to be done, the predicted impacts, and the mitigation measures to be used. Project Affected Persons (PAPs) will be identified by the ESO and a schedule will be set by the Engineer and the ESO for pre-construction consultation to be completed at least 28 days prior to start of construction. Information leaflets will be distributed by the Contractor detailing the procedure for registering complaints resulting from Project activities. The leaflets will state that all complaints should be registered, in writing, to the PMU in Hai Phong. The leaflet will also contain the ESO telephone number should emergencies arise on Site requiring immediate attention, such as major spills of hazardous liquids. In the event of serious complaints, the ESO will have the right to postpone construction activities until the complaint has been fully reviewed and a decision has been made by the ESO and Engineer to continue Project activities.
7. ORGANIZATION AND STAFFING
7.1. ORGANIZATION CHART
The CEMP shall include an organization chart identifying (by job title and by the name of the individual) the personnel to be engaged solely for environmental protection, safety, traffic control. The chart and the supporting text shall identify the designated ESO and at least one Deputy ESO, and identify other participants and their areas of responsibility.
 The CEMP shall provide a description of the responsibilities of the Environment/Safety Staff appearing on the Organization Chart.

 The CEMP shall indicate the name of the proposed ESO.

 The CEMP shall certify that:

 The ESO will be appointed and assigned duties throughout the period of the Contract entirely connected with the environmental, safety, and traffic control activities on the Site.

 The proposed ESO is bilingual (Vietnamese/English) and suitably qualified and experienced to supervise and monitor compliance with the CEMP and will, in particular but without

limitation, carry out auditing of the operation of the CEMP in accordance with a rolling program to be submitted, from time to time, to the Engineer for his consent.

 The ESO will not be replaced or removed from the Site without the express written permission of the Engineer. Within fourteen (14) days of any notice of intent a replacement or removal of an ESO, a replacement ESO will be nominated for the Engineers approval.

 The ESO will be provided with supporting staff in accordance with the staffing levels set out in the Plan. The supporting staff shall include at least one (1) Deputy ESO whose appointment is also subject to the Engineers approval. The Deputy ESO is required to be capable of assuming the duties and functions of the ESO whenever necessary.

 The ESO and his staff will be empowered to instruct all employees of the Contractor or Subcontractors at any level to cease operations and take urgent and appropriate action to make safe the Site and prevent unsafe working practices or other infringements of the Plan or the statutory regulations.

 The ESO shall maintain a daily Site Diary comprehensively recording all relevant matters concerning Site environmental management, safety and traffic control, inspections and audits, related incidents and the like. The Site Diary shall be available at all times for inspection by the Engineer.

 Contact information for all ESO Staff shall be provided in the CEMP.

 Curriculum vitae (CVs) and other relevant information explaining the qualifications of the proposed staff and their abilities to perform the duties assigned shall be provided with the CEMP.

8. REPORTING PROCEDURES
8.1. RADIO COMMUNICATION & ROUTINE REPORTING PROCEDURES
The CEMP shall explain the proposed interaction and communication procedures between construction personnel and environmental protection, safety and traffic control staff, including:
 Radio communication facilities; and

 Routine communication and reporting systems.

8.2. ENVIRONMENTAL AND SAFETY REPORTS
The following environmental and safety reports shall be submitted:
 Initial Environmental Baseline Report: The required environmental baseline data is specified above. An Initial Environmental Baseline Report and shall be submitted.

 Weekly Environmental and Safety Reports: Documented safety and environmental audits shall be undertaken on weekly basis. Environmental and Safety Reports summarizing the results of the audits shall be submitted on a monthly basis.

 Incorporation of Summaries in the Project Monthly Report: Summaries of the Weekly

Environmental and Safety Reports will be included in the Project’s Monthly Progress Report.

 Monitoring reports shall be submitted every three months
8.3. NOTIFICATION OF ACCIDENTS
The CEMP shall verify that provisions have been made to ensure that:
 The Engineer will be notified immediately of any accidents which occur whether on-Site or off-site in which the Contractor, his personnel or construction plant, or those of any subcontractors are directly or indirectly involved and which result in any injuries to any persons.

 Such initial notification may be verbal and shall be followed by a written comprehensive report within 24 hours of the accident.

8.4. COMMUNICATION WITH SUB-CONTRACTORS
The CEMP shall specify:

• 
  The means by which environmental, health and safety management, and traffic control and industrial health matters and requirements will be communicated to Subcontractors at all levels and their due compliance with the CEMP and all relevant statutory regulations is ensured. Subcontractors shall be supplied with copies of the CEMP. Additional activities may include attendance at training programs, circulation of newsletters and other means as specified by the Plan.
  
• 
  The method by which the procedures and practices proposed by subcontractors will be reviewed for compliance with the CEMP and statutory regulations. This could include, for example, the inclusion of environmental and safety criteria as a part of daily and/or weekly Site inspections.
  

8.5. ENVIRONMENTAL COMPLIANCE FRAMEWORK.
This compliance framework to the EMP is in place for addressing non-compliance issues by contractors, and will be applied to the Contractor’s Contract. It is based on the environmental requirements established by the EMP and Environmental Specifications included in bidding documents and will be strictly enforced by the Engineer and monitored by the Owner. Whether an infringement is minor or major will be determined as set out in the table below.
The Contractor shall comply with the environmental specifications and requirements on an on- going basis and any failure on his part to do so will entitle PMU (Hai Phong DOT), the Owner to impose a penalty. This compliance framework will be strictly enforced.
_{8.5.1. DEFINITIONS OF MAJOR AND MINOR CATEGORY OF EMP INFRINGEMENTS}

Category of Infringement	Definition	Remedy
Minor Infringement	Incident which causes temporary but reversible damage to the environment, community property, people.	- Minor clean up operations - Minor restoration activities - Adjustments/eliminations to construction practices - Compliance with EMP
Major Infringement	Incident where there is long-term or irreversible damage to the environment, community property, and people. Some major Infringements are stipulated in Annex I but not limited to them	- Major clean up operations - Major restoration requiring engineering measures - Major restoration of community property - Compensation to affected communities or persons.