Haiphong department of transport


DISPOSAL AND BORROW SITES



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2.7. DISPOSAL AND BORROW SITES


  1. The design consultant has identified potential borrow and disposal sites for the main construction contracts. It is recommended that the contractors use these borrow pits and disposal sites. In case these sites cease to be available, the contactor corporates with the PMURTW to identify alternatives sites, assess associated environmental and social impacts, propose mitigation measures, incorporate these issues into the detailed design of the sites, and mitigate the impacts during implementation. The location of all identified sites is included on the following page of this plan.

  2. The approach followed on this project for the management of the disposal and borrow sites is addressed extensively in the technical specification in three separate locations as follows:

Section 01700 – Environmental Management

Section 02400 - Protection of Existing roads and Streets

Section 03300 – Borrow Material

These specifications are shown in Appendix 3. The process adopted is to ensure that the contractor must comply with the legal requirements of Vietnam as well as additional requirements identified by the design consultant.



3. ROLES AND RESPONSIBILITIES FOR ENVIRONMENTAL MANAGEMENT DURING THE CONSTRUCTION PHASE



  1. Proper environmental management during construction requires involvement of several stakeholders, each with different roles and responsibilities to ensure that adverse impacts are minimized. Environment management responsibilities are defined as follows.

  2. Environmental management during construction involves the PMURTW of the Department of Transport (DOT), the Environmental Management Section (EMS) in the PMURTW, contractors, and Safety and Environment Supervisor (SES) as part of the Construction Supervision Team (CST) and the Independent Environmental Monitoring Consultant (IMC). Figure 2 presents the relationships between all stakeholders for the environmental management of the construction of the Bac Son – Nam Hai road.

Figure 2: Control and Reporting Lines for the Management of Environment during the Construction phase



  1. Detailed responsibilities for all stakeholders involved are presented in Table 5.

Table 5: Responsibilities for Environmental Management in the Construction Phase

No.

Company/
Unit


Responsibilities

1

DOT/ PMURTW


DOT will be responsible for overseeing project implementation. The PMURTW will be the executing agency responsible for day to day supervision and management, including procurement and the signing of contracts on behalf of DOT. The PMURTW will have the final responsibility for environmental performance of the project during both the construction and operational phases.

PMURTW will closely coordinate with local authorities in the participation of the community during project preparation and implementation. PMURTW will be also in charge of reporting the EMP implementation to the World Bank and DONRE. In order to get effectiveness in the implementation process, PMURTW will arrange an environmental management system of the project and this system will be incorporated into the diagram titled Environmental Management – PMURTW.



2

Environmental Management Section (EMS) under PMURTW

EMS established within PMURTW will share responsibility in environmental management. This Section will include a Vice Director and some functional staff in different departments/divisions of the PMURTW, and be responsible for monitoring the implementation of WB’s Safeguard Policies in all stages of the project. These policies will be applied to all project items, including bidding, signing construction contracts, consultant contracts, assessment of documents and reports, extraordinary site checks, appointing departments, dealing with incidents related to environmental management, etc. EMS will advise PMURTW’s leaders on environmental issues to ensure that the project implementation meets all requirements of WB’s environmental safeguard policies.

3

Construction Supervision Team (CST)

The Construction Supervision Team (CST) will be responsible for supervising and monitoring all construction activities and for ensuring that Contractors comply with the requirements of the contracts and the EMP. The CST shall engage sufficient number of qualified staff with adequate knowledge on environmental protection and construction management to perform the required duties and to supervise the Contractor’s performance. The CST environmental group shall be led by a Workplace Safety and Environment Supervisor (SES) who shall have extensive experience (at least 5 years experience is required) in environmental management, supervision and monitoring on construction projects and be familiar with Viet Nam environmental legislatives requirements.

Terms of Reference for the CST shall be clearly stipulated in the contract signed between CST and PMURTW.



4

Contractor

Based on an approved EMP, the Contractor shall be responsible for establishing a site EMP for each construction site area, submit the plan and receive opinions of relevant agencies, complete reports for approval and implementation. In addition, it is required that the Contractor get all permissions for construction (traffic control and diversion, excavation, labor safety, etc) following current regulations.

The contractor shall be required to appoint a competent individual as the contractor‘s on-site Safety and Environment Officer (SEO) who will be responsible for monitoring the contractor‘s compliance with the EMP requirements and the environmental specifications.

Approved specific EMP and relevant papers will be the basis for management and supervision in the future.


5

Local authority and the community

Local authority (commune/ ward PCs: CPCs), which undertakes administrative management in the area -- shall create favorable conditions for promoting community monitoring to assess and/ or complain the project impacts. The community associations/representatives and local authority will receive professional support from consultant units of PMURTW.

6

Independent Environmental Monitoring Consultant (IMC)

IMC shall be a professional and experienced unit in environmental management. IMC will, under the contract scope, provide support to PMURTW to establish and operate environmental management systems, offers suggestions for adjusting and building capacity for relevant agencies during the implementation period and monitor the Contractor’s EMP implementation plan in both construction and operation stages. IMC will also be responsible to support PMURTW to prepare monitoring reports on EMP implementation and submit these reports to DONRE for approval.

The IMC shall have extensive knowledge and experience in environmental monitoring and auditing to provide independent, objective and professional advice on the environmental performance of the project. In order to minimize conflict of interests, the IMC shall not be working in the same organization performing the EMP work, be part of the DOT, PMURTW, EMS or the CST.



7

Department of Natural Resources and Environment (DONRE) of Haiphong City

With the role of management in the environmental sector, DONRE will be responsible for receiving and reviewing environmental monitoring reports, submitted by PMURTW. Inspection Division DONRE will be responsible for environmental inspection for the project, proposal of penalty in case of violations of National laws and technical regulations/ standards. In case of environmental problems, DONRE will require the PMURTW to properly settle all problems and minimize damages which are generated from project implementation process.

8

Ministry of Transport

Coordinate with DONRE to regularly check Contractor’s performance in accordance to current regulations, especially matters related to arrangement of fences and signs whether they are following regulations, cleaning works outside fences, excavation, travelling of construction vehicles, etc.

9

Section of Natural Resource and Environment (SONRE) in project districts (An Duong, Kien An, Le Chan, Ngo Quyen, Hai An)

Monitor and check activities on environmental safety in the project district. Check and penalize violations.

Periodically report to DONRE on environmental problems.

Coordinate with relevant agencies, participate in investigations and help resolve environmental incidents.


10

Hai Phong Environment Inspection Bureau

Coordinate with relevant departments/agencies, and responsible for monitoring and penalizing violations of environmental law. Especially, this bureau will be responsible to deal with serious affairs and investigate responsibilities of relevant agencies as well as participate in dealing with serious environmental incidents.

10

Public utilities (power, water supply, drainage and telecommunication)

Coordinate with PMURTW and Contractor in relocating public works and implementing temporary connections at places which are crossed by proposed routes in order to ensure the continuous provision of basic services.

Handle related incidents (electric cable fire, broken communication cables, broken water pipes, etc.)




4. ENVIRONMENTAL COMPLIANCE FRAMEWORK

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