Institute of Management Sciences Peshawar Tender Notice for Hostel Services required for Boarding /Lodging with Food



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Institute of Management Sciences Peshawar

Tender Notice for Hostel Services required for Boarding /Lodging with Food

The Institute of Management Sciences (IMSciences) is an autonomous body established under the auspices of the Government of the Khyber Pakhtunkhwa. Institute of Management Sciences (IMSciences) is a leading educational institute of the country and has been ranked as one of the best business schools of Pakistan.

IMSciences is planning to procure boarding and lodging services with food for 150 Students and 4 class rooms with a capacity of 40 students each for 6 months under HEC Funded Project titled “Zero Semester for Afghan Students” starting from February 2018.

Sealed bids are invited from well-established/reputed firms/contractors registered with relevant tax authorities, Government of Pakistan for the subject procurement. Tender documents containing bidding procedure terms, & conditions, scope of work and items specifications can be obtained from the undersigned during office hours or downloaded from the Institute’s website.

Sealed bids should be submitted latest by January 16, 2018 at 11:00 a.m. along with fixed call deposit of Rs. 50,000/- in the form of bank draft/Call deposit/Pay order in favor of Institute of Management Sciences, Peshawar.

Bids will be opened on the same day at 11:30 a.m. in the presence of interested bidders or their authorized representatives, if any, in the Conference Room of the Institute of Management Sciences (IMSciences), 1-A, Sector E-5, Phase-VII, Hayatabad, Peshawar on the above noted date and time.

Clarification/information (if any) may be obtained on any working day during office hours (from 01/01/2018 to 15/01/2018). No query will be entertained at the time of bid opening.

Manager Administration

Institute of Management Sciences, Peshawar

Plot No: 1-A, E-5, Phase-7, Hayatabad,

Peshawar.

Tel: 091-5861024-25

TENDER DOCUMENTS FOR

PROCUREMENT OF HOSTEL SERVICES REQUIRED FOR BOARDING /LODGING WITH FOOD
January 2, 2018

INSTITUTE OF MANAGEMENT SCIENCES

PESHAWAR

Tender Notice for Hostel Services required for Boarding /Lodging with Food

Introduction

The Institute of Management Sciences (IMSCIENCES) is an autonomous body established under the auspices of the Government of the Khyber Pakhtunkhwa. Institute of Management Sciences (IMSCIENCES) is working towards promotion of management and IT education.

IMSciences is planning to procure Hostel Services required for Boarding /Lodging with Food Details about the items are mentioned in Annexure-I

Qualification of the Vendor

The following vendors are eligible to apply for the tender:



  1. Only registered Firm/Contractor can participate in the tender

  2. The Firm/Contractor registered with tax authorities.

  3. The Firm/Contractor that have never been black listed by any Government agency or authority.

  4. The Firm/Contractor should have a documented track of completing at least three (3) similar assignments, during last two (2) years

Documents Required

The firms eligible to apply are required to submit the following documents with their bidding proposal:

  1. Valid registration documents with Taxation Authorities. NTN/FTN/STRN etc.

  2. Valid Professional Tax Certificate

  3. A copy of Tax Returns or bank statements of last two years of the firm/supplier

  4. Affidavit, on judicial stamp paper & duly attested by the Oath Commissioner, to the effect that the:

  1. Firm/Vender has neither been blacklisted by any agency nor is involved in any subversive activities.

  2. Firm/Vender is/was not involved in any litigation/arbitration and that no work as rescinded in the past.

  1. Full Address and contact numbers of the office(s).

Method of Procurement:

Bidding will be conducted through “Open Competitive Bidding” process, specified in Rules of the Khyber Pakhtunkhwa Public Procurement Goods, Works and Services Rules. Bidding is open to all eligible bidders as defined in the KPPPRA Procurement Rules 2014 that meet the minimum qualification criteria and required documents. It will be a “Single Stage - Single Envelop” procedure.

Response time:

The sealed bids duly marked as “Bid/Proposal for Procurement of Hostel Services required for Boarding /Lodging with Food” must reach the office of the Manager Administration, IMSCIENCES at plot #1-A, E-5, Phase7, Hayatabad, Peshawar on or before 11:00 a.m. on January 16, 2018.



Opening of bids:

Bids received shall be opened on January 16, 2018 at 11:30 a.m. in the conference room of the Institute.

All bids shall be opened publicly in the presence of the interested bidders or their authorized representatives.

Bid Price

Bid prices quoted should be inclusive of all taxes and stamp duties.

The prices quoted shall be binding on the tenderer for a period 90 days.

Evaluation of bids:

All bids should comply with the eligibility criteria and other terms and conditions mentioned herein above.



Rejection of bids:

All bids submitted after the time prescribed shall be rejected and returned.

Failure in submission of the above required documents will result the rejection of bid/proposal.

Any bid received without earnest money, shall be rejected.

IMSciences reserves the right to reject all bids or proposals at any time prior to the acceptance of a bid or proposal.

Award of Tender:

Tender would be awarded on the basis of lowest quoted rate(s).



Fixed Call Deposit

Bids shall be accompanied by a fixed Call Deposit (refundable/adjustable) of Rs. 50,000/- (rupees fifty thousand) in favour of Institute of Management Sciences Peshawar.



General Terms and Conditions

Bidders are requested to read carefully the following terms and conditions and sign the Tender Form in token of having understood and accepted the same in all respects.



Award and Acceptance of Contract

  • After successful bid, a contract/agreement will be signed between the Institute and the Party/Contractor for a period of six months.

  • The Contractor will have to deposit Rs. 250,000/- (rupees two hundred fifty thousand) as security guarantee with the Institute, which will be refunded when the contract expires.

  • Successful tenderer shall accept the offer within 07 working days from the date of receipt of offer, otherwise the Fixed Call Deposit shall be forfeited. The tenderer may also be debarred for future participation in any of the tender invited by the Institute.

  • Contract will remain valid for a period of six months from the date of award of contract. If Contractor withdraws during the validity period, his security guarantee will be forfeited.

  • Institute may disqualify the Contractor/Firm, at any time, if the information provided is found to be false or materially inaccurate or incomplete.

Furniture, Fixtures, Equipment & Crockery etc.

  • All the required furniture, fixtures, equipment, crockery, cutlery and dishes etc. for hostel shall be arranged by the Contractor and needs to be approved by the Committee.

Food, Hygiene and Quality Control

  • The Contractor must maintain good hygienic quality and agreed quantity of food.

  • Only approved and branded raw material/ingredients (i.e. Cooking oil, Tea, and Spices etc.) to be used for cooking. The Committee can inspect the materials at any time. The Institute may terminate the contract immediately and blacklist the Contractor, if it found that the Contractor is using inferior, unhealthy or harmful raw materials.

  • The Contractor shall be responsible for maintaining high standard of cleanliness, hygiene and sanitation. All eatables shall be properly covered in showcase and preserve in freezer, free from flies and insects. Stale and already used material/food should not be used/recycled.

  • Adequate number of dustbins shall be provided within hostel premises (classrooms, kitchen, corridor, washrooms etc.) by the Contractor to ensure proper disposal of garbage. The Contractor will also ensure that no used utensils after serving food such as plates, cups and bottles etc. are lying in the hostel’s premises and shall be collected on regular basis.

  • The cooks and other technical staff shall have proper shave/trimmed beard and clipped nails while cooking food and should wear apron, gloves and head gear.

  • Crockery, utensils, chairs & tables etc. shall be properly cleaned. Damaged glasses, crockery, or cutlery etc. will not be used.

  • Affairs of the hostel i.e. quality & quantity and implementation of terms and conditions will be overseen by Committee.

Staff guidelines

  • The Contractor shall maintain an adequate number of well behaved, and trained managerial, technical (chefs/cooks and waiters etc.) and other staff.

  • The Contractor will be responsible for hiring medically fit staff and their monthly medical checkup.

  • Dress code shall strictly be followed i.e. for chefs/cooks (toque, chef’s jacket, gloves, and trousers), for kitchen staff (Hairnets, apron, trousers and gloves) and for waiters (Dress pants, shirts, vest & bow tie). The staff should be neatly dressed up and wear the prescribed uniform, provided by the Contractor at his own cost.

Dispute Resolution & Disqualification

  • In case of any dispute or difference arising out of the interpretation of the terms and conditions of the contract, at first the case will be referred to the Committee for amicable settlement. If the parties do not reach to any resolution, the case will then be referred to the Director of the Institute, whose decision in the issues will be final and could not be challenged in any court of Law.

  • The Contractor shall immediately rectify any complaint regarding substandard food or quantity supplied. Penalties shall be imposed in case of failure to rectify the complaints. If complaints are not rectified despite the final warning, Contractor will be disqualified.

  • Institute reserve the right to curtail or cancel the contract, at any time, if found any deficiency of services, sub-standard food quality, unhygienic working environment, any illegal activities, unskilled and rude staff, breach of contract, or any such ground as may be deemed fit by the Institute.

  • The Contractor will not further sub-contract the contract to any other party. In case the Contractor is found having sub-contracted this contract, the contract will be terminated without any notice and performance grantee will be forfeited.

Security

  • The Hostel must be in a secure place with full time security ensured through sufficient number of trained and equipped guards and CCTV cameras.

Annexure-I

Institute of Management Sciences, Peshawar

Detail of Hostel Services

S.#

Description

No. of Students

Period

Specifications

Remarks

1.

Hostel Service, Boarding / Lodging with food

upto 150

6 months

Capacity:

  • Rooms with capacity of 150 students for boarding/lodging with bathrooms

  • 04 air-conditioned rooms with capacity of 40 students each for academic purpose

  • 01 airconditioned room for staff

  • Fully equipped Kitchen and Dining Hall

  • Prayer Area

  • Study Area

  • Playing Area

Other Facilities:

  • Wi-Fi/Internet Services

  • Newspapers (Urdu, English and Pashto)

  • As per attached Menu at Annex-II

The Hostel services should be provided within 05 working days after date of award of contract.

Note:

  • Rate shall be quoted of superior quality Hostel Services.

  • Preference will be given to those firms/contractor whose Hostel located in Hayatabad Peshawar or its vicinity

  • The maximum capacity of each room should not be more than 5 persons

  • Exact No. of students shall be confirmed upon the arrival.

  • The menu to be served has been attached as Annex-II

Annex-II


Institute of Management Sciences Peshawar

Menu

Day

Breakfast

Lunch

Dinner

Monday

Tea + Nan

Beef Pulao

Lobya

Tuesday

Tea + Nan

Aloo Qeema

Chicken Daal

Wednesday

Tea + Nan

Channa Mewa Pulao

Chicken Jalferazi

Thursday

Tea + Nan

Alo Gosht

Sabzi Qeema

Friday

Tea + Nan

Beef Pulao

Chicken Cholay

Saturday

Tea + Nan

Lobya

Daal Chawal

Sunday

Tea + Nan

Saag Qeema

Chicken Karahi

Note: Salad, Rita and Qahwa may be served in lunch/dinner where applicable.

Annex-III



Institute of Management Sciences Peshawar

Check List

Name of the Firm

Address


(Telephone, Fax & E-mail)




Year of Establishment




Sales Tax Registration No.

(attach documentary evidence)






National/Income Tax No.

(Annual Turnover supported by Income Tax Return)






Banker’s Name & Contact Details




Fixed Call Deposit of Rs. 50,000/- as Bank Pay Order/Draft is attached with the Pre-qualification Proposal

Yes_____ No.______

Affidavit

(that the firm has not been blacklisted by private, Govt., Semi Govt. and Autonomous Body)






Contact Person

Name & Designation_____________________




_____________________

Authorized Signature & Stamp



Annex-IV

Institute of Management Sciences Peshawar

Financial Proposal

Hostel Services

Name of the firm: __________________________________________________________



Address_________________________________________________________________

S.No.

Description

No. of Students

Period

Rate per student per month

GST

Total

Total Amount for 6 months

1.

Hostel Service, Boarding/Lodging with food

upto150

6 months













Name & Designation Authorized Signature & Stamp
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