Microsoft Office xp product Guide



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Reliability, Data Recovery, and Security

A key goal in creating Office XP was to allow users to spend their time creating solutions rather than worrying about their software. For example, in the past, if an error were to occur, it was likely that the user would have had to spend a significant amount of time recreating their work. With the reliability features in Office XP, users can continue to work even in the unlikely event of an error. Furthermore, a variety of security enhancements have been included in Office XP to help users feel more secure when working with their files and applications.



Feature


Description

How to Access

Document Recovery


Microsoft Word, Excel, Access and PowerPoint give users the option of saving their current files at the time an error occurs in an application. As a result, users spend less time recreating their documents, spreadsheets, databases, and presentations.

  • This feature appears automatically if an error occurs.

  • Choose to recover the document and click close.

  • Open the recovered document from the document recovery pane.

Application
Error Reporting



In Office XP, the applications can automatically report any errors that occur directly to Microsoft or the user’s corporate IT department. This gives Microsoft (or organizations) the data needed to further diagnose and correct these errors as well as to provide users with direct access to workarounds or other information on the error.

  • This feature appears automatically if an error occurs.

  • Choose to report the error back to Microsoft from the error dialog box.

Application
and Document Recovery




This provides a safer method for shutting down an application that is not responding. Users can choose to shut down a non-responding application while initiating recovery of the document. They can also report the problem to Microsoft or their corporate IT department at the same time.

  • If an application is not responding, go to the Windows Start Menu.

  • Under Programs, select Office Tools.

  • Then select Microsoft Office Application Recovery.

  • Choose to restart or end the application.



Feature


Description

How to Access

Repair and Extract



Microsoft Word and Excel can automatically invoke this corrupt-document repair and recovery functionality in the event of an error or a failure to load a file. Users can also invoke this functionality by choosing Open and Repair from the File Open dialog box (the drop-down menu to the right of Open).

  • In Excel and Word, select Open from the File Menu.

  • Highlight a file you want to open.

  • Select the drop-down arrow from the Open button and choose Open and Repair.

Auto Recover



Automatic recovery has been added to Microsoft Excel and Microsoft Publisher. Users can choose how often files are automatically saved. If an error occurs, the recovered file is opened, and users have the option of discarding the file, saving it over the original, or saving it as a separate file.

  • Example: In Excel, select Options from the Tools menu.

  • Select the Save tab.

  • Select Save AutoRecover Information and highlight how often it should take place.

Safe Mode



Office XP can recognize common problems associated with booting up an application and can automatically run the appropriate work-around. This enables the user to launch the application in the event of a boot-related error, thus preventing unnecessary downtime.

  • You can only access this if an error occurs.

  • Open the application that contained the error when booting up.

  • You are given the option to enter Safe Mode.

Document Password Encryption



Word and Excel offer improved password encryption options, and PowerPoint has it for the first time. These applications offer the choice of using the standard CryptoAPI, a stronger encryption algorithm than previous versions. Default encryption remains the same (for backward compatibility) while the stronger encryption is offered as a choice.

  • Select Options from the Tools menu in Word or Excel.

  • Select the Security Tab.

  • Access the Password encryption options by clicking the Advanced tab.

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