Microsoft Office xp product Guide



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Feature


Description

How to Access

Digital Signatures



Office XP gives users the ability to digitally sign entire documents. This enables users to know if a document has come from a trusted source as well as if the document has been altered from its original state.

  • Select Options from the Tools menu in any of the Office applications.

  • Select the Security Tab.

  • Select Digital Signatures and choose Add.

  • Select a digital signature (which you can access from a digital signature provider via the Web).

Single
Security Tab




The security options for each application are now available under a single tab under Tools>Options. This makes it easy for users to access their security options without having to go to multiple locations.

  • In any of the Office applications, select Options from the Tools menu.

  • Select the Security Tab.

Visual Basic
for Applications Installation Options




Administrators and/or users have the option of removing Visual Basic for Applications from Office installations on a user, group, or organization-wide basis.

  • From the Custom Installation Wizard or in the Add/Remove Programs in the control panel, expand the Office Shared Features tree.

  • Under Visual Basic For Applications, choose from the variety of installation options.

    Note: Removing Visual Basic for Applications disables a variety of functionality in the products (including Access).

Collaborative Experience

People also gave extensive feedback on the way they used Office to work with others. They highlighted their need to be able to share documents, review documents, and accumulate team knowledge in a way that was not too complicated and did not require changing the way they work today. Below are examples of some of the new collaborative experiences that Office XP enables that help teams share information and work together more effectively. This includes document-based collaboration and coordinating and communicating with others.

Collaborative Document Review

Working together on documents is extremely common today. The most prevalent way that users collaborate on documents is by attaching the document to e-mail messages. Unfortunately, the problem with the current process is that it is often difficult to keep track of multiple versions of the document, and tracking and merging changes from others is often too difficult or forgotten. Office XP gives users an easy way to review, compare, and merge documents with others via e-mail without changing anything about the way they do things today.




Feature


Description

How to Access

Send for Review


Office understands each user’s specific role in the review cycle and gives each user the tools needed to successfully collaborate on documents. When a document is sent for review (from the File > Send To menu), the correct reviewing tools are automatically turned on for others to review. Furthermore, when the document is sent back, users can merge the changes back into the original document.

  • From Word, Excel, or PowerPoint, select File>Send To>Mail Recipient for Review.

  • Outlook automatically attaches the document to an outgoing e-mail message and sets the Send For Review process in place.

Compare
and Merge



Office XP gives users the ability to merge together comments and revisions from multiple reviewers. The author (document owner) can then accept and reject one or all revisions.

  • Open a revised document that you had originally sent to others for review.

  • Click “yes” to merge and compare the documents from the reviewers.



Feature


Description

How to Access

Markup


Changes in Word and PowerPoint are represented by “markups” in the right margin of the document. These markups identify revisions or comments from a reviewer, but do not obscure the original document or affect its layout. This gives the user a more comprehensive view of the changes that have been made.

  • On the reviewing toolbar, make sure Track Changes is selected.

  • Verify that you are viewing either Final Showing Markup or Original Showing Markup in the Reviewing toolbar dropdown control.

  • Make changes to your document.

Reviewing

Toolbar


The reviewing toolbar gives users a variety of views and options when reviewing documents. For example, users can filter the document to view changes by specific reviewers or by all reviewers. Users can also step through each change and accept or reject the changes individually, or they can accept or reject all of the changes at the same time.

  • From the View menu of Word, Excel, or PowerPoint, select Toolbars and then Reviewing.

    Note: This automatically appears when opening a document that was sent for review.

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