Commercial Licensing Guide
| January 2022
P a g e
| 13
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Greater flexibility and choice.
Benefit from more flexible payment terms (monthly, quarterly, bi-annual, or
customized) without having a specific arrangement with Microsoft.
•
A quick and simple process.
Extended Payment Terms are activated through a simple and short
amendment to an existing Enterprise Agreement.
•
Ease of access.
Because the Extended Payment Terms option is embedded into the Enterprise Agreement,
an
organization
can choose from a range of payment terms, per their needs when they buy.
•
The ability to get more value.
Payments can be structured to fit
an
organization’s
budget cycles, so
they
can afford a more comprehensive solution today and pay for it over time.
Price protection
The price protection feature of the Enterprise Agreement provides a predictable price an organization can use
to forecast technology costs up to three years in advance. When an organization orders a product in the Enterprise
Agreement, the pricing for future orders of that product is determined to be protecting them from unanticipated
price increases, making it easier to stay within their software license budget during the Enrollment term.
True-up and License Reservation
During the time of enrollment in the Enterprise Agreement,
an organization’s
business will likely grow, and they
will add devices, users, software, and services. When adding devices, users, software, or services to an
Enterprise Agreement, an organization can immediately use the same software or services included at the
beginning of the enrollment term. They report devices, users, software, or services through an annual process
called a True-up order (or License Reservation for online services).
True-up orders and License Reservation consolidate orders for additional quantities that are deployed during
the year under one order annually (including the third year before any renewal). An organization can also true-
up multiple times throughout the year as an added benefit in managing costs.
This feature is in addition to the annual True-up required each year. The annual True-up feature helps
reduce
time and expense by consolidating the report of multiple additional software use under one purchase order. If
an organization does not add anything during the year, an update statement is reported to alert Microsoft not
to expect a True-up order.
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