The Audit project has been realized with financial support of OSI-AF
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II. Methodology
2.1. Members of the Audit Group and Their Role in the Team
The audit group consists of 4 representatives of NGOs and a student. The group
members were selected by Azerbaijani branch of OSI-AF. After that the staff attended
pipeline project audit trainings were held by International Mentor and got certificate.
Members of the audit group and their roles (more information in Appendix 1):
Elman Yusifov (coordinator): Directing the audit, monitoring taken notes,
processing and gathering the primary audit information and responsible person
for preparing final report related to the commitments undertaken over the
protection of Cultural Heritage during the SCP activity.
Farida Huseynova (group member): Audit of the SCP’s National Partners
performance of commitments in protecting the Cultural Heritage and a
responsible person for the reports of relevant areas.
Jeyhun Musayev (group member): Audit of the SCP’s Contractor performance
of commitments in protecting the Cultural Heritage and a responsible person for
the reports of relevant areas.
Aga Aliyev (group member): Audit of the SCP’s performance of commitments
in protecting the Cultural Heritage and a responsible person for the reports of
relevant areas.
Seltenet Zulfuqarova (student): Learning principles and rules of audit, gaining
knowledge and skills and taking part in audit process.
2.2. Methods Used During the Audit Performance
Conformity of the documents to national and international legislation was explored
comprehensively during the audit. In order to check accordance of activity to
commitments there were done several site visits, there were held several meetings and
interviews with employees of the Company, Contractor company and National partners
in relevant sphere.
2.3. Selection of Samples and Qualifications
• The goal of site visit to Mugan camp was acquaintance with the documents;
• The aim of observation of The Gobustan State Historical Artistic Reservation
was to audit new found petrogliphes there;
• Observation of bordering areas based on the monitoring remarks given by NGOs
that audited BTC last year and the group wanted to check this issue ;
• Observation Shamkir , Ashagi -Ayibli , Goranboy in order to audit the community
compliance management;
• Observation of the active construction areas in order to audit the realization of
procedures;
The Audit project has been realized with financial support of OSI-AF
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2.4. Audit Program
According to AUDIT PROGRAM group members decided firstly to get acquainted with
the documents. It was decided to observe other additional documents if there was
necessity. It was planned to hold meetings after document review. These meetings
planned to be held with the representatives of BTC, National partner-IAE, Contractor
company-CCIC.
After obtaining initial outcomes from meetings, it was planned to realize site visits. It
was purposeful to visit The Historical and Country Studies museums of Georanboy and
Shamkir with the representatives of BTC to meet employees of the museums and learn
more about handing –receiving and protection process of museum exhibits.
An agenda of meetings and visits related to the audit project was provided in Appendix
2.
Before realization of the above mentioned actions all members of the audit group had a
meeting to specify working plan, roles, and responsibilities of each member more
precisely.
After every action, meeting, site visit, the Group gather again to share information
and identify the date to prepare a draft report.
According to the primary audit plan the following areas were subject to audit process:
▪Site visit to Mugan camp (to review documents);
▪ Site visit to Gobustan area (to audit the condition of The Gobustan State Historical
Artistic Reservation and found animal symbols);
▪Observation of bordering areas (based on the monitoring remarks given by NGOs that
audited the BTC last year);
▪Observation Shamkir (KP 347-357), Ashagi-Ayibli (KP 358-363), Goranboy (to audit
the community compliance management);
▪Observation of the active construction areas (to audit the implementation of
procedures)
As the documents were kept at BP’s premises in Baku, there was no need for the first
point.
Places noted in the third point were chosen as audit objects because of the notes from
the last Monitoring report. In the final monitoring report on Cultural Heritage Protection
of the National NGOs noted: “It’s very strange that there were no significant
archeological findings in Sanghachal-Yevlakh area”(section 1, page 7). But according to
the conclusion of scientist archeologists and specialists of the IAE there were no
theoretically excepted interesting findings in this area. This hypothesis was proved
during the work in that area (while 18 shafts were dug in Hajigabul, there no Cultural
layers could be found).
2.5. Initial Requested Documents
At the beginning of the audit several documents were reviewed. The following
documents were planned to be reviewed according to the Audit Plan and the Company
confirmed them:
Cultural Heritage Management Plan;
The SCP’s commitments to Cultural Heritage Protection;
Internal and external audit reports of 2004-2005;