Dear [Client Name ] or “To Whom it May Concern” if the contact name is unknown)
Thank you for taking the time to read this letter of interest. Permit me to introduce myself. I am __________________________ and am currently the project leader for a paranormal investigation team in our community called Your Team Name Here While conducting research into places purported to be have paranormal activity, we came across information about your location and wondered about the possibility of researching the history of your place and possibly conducting a scientific investigation into the paranormal events that have been brought to our attention, and may, or may not have occurred there.
The investigation team will consist of nin members, and headed by two of our experienced team leaders. It should be further understood that we hold ourselves totally accountable for the condition of any property we are investigating and can carry liability insurance should you require it. While we have never had anything occur that would cause damage, we would like to offer that option should you require it.
In some cases we require access to a location for a period from up to six hours during an evening or late into the night, and in extreme cases up to several days, so that we may conduct a series of scientific tests that are designed to collect possible evidence of the paranormal based on the information provided. We would also to be able to speak with some of your staff members, or household occupants who may have additional information regarding the history or folklore associated with your property. Or may have in fact experienced paranormal or unexplained phenomena that would be considered ‘out’ of the ordinary.
We will make every effort to conduct our investigation and interviews away from the view of the public, as we do not wish to cause disruption to your operations, as well as notify the proper the authorities, such as the local police of our visit so that we do not arouse any form of suspicion or be the cause of a surprise police raid.
If at all possible, we would also like to visit the location during the day for the purpose of familiarizing ourselves with the property with good lighting, and the ability to speak and meet the staff/or management, takes notes of interest, or anything else that my arise from our visit pertaining to the investigation.
Should you require anything else from us prior to conducting our investigation, please feel free to contact us and we’ll be happy to setup a meeting time with you. And please be assured you are welcomed and encourage you to stay with us during the investigation as your presence may provide us additional insightful information, and you could find the investigation quite a learning experience should we encounter any type of paranormal activity during the investigation.
Thank you again for your time and I hope to hear from you soon,