www.ciee.org/wat
Work & Travel USA
Work & Travel USA
Application Spring/Summer 2011
Name of CIEE Representative:
Country:
Interviewed by (name):
Representative Code:
Date (day/month/year):
Terms and Conditions / Participant Declaration
This form is important. It includes Terms and Conditions and releases CIEE (Council on International Educational Exchange) from liability. It must be signed by all participants.
I agree that the following terms and conditions are binding on me and my adherence to them is imperative.
Participant’s Name:
Participant’s Signature:
Date
(DD/MM/YYYY)
:
Participant Responsibilities
1. Each applicant agrees that all the information provided in the appli-
cation is true to the best of his/her knowledge, and acknowledges that
any false or misleading information may lead to immediate dismissal
from the Program.
2. The applicant is responsible for considering his/her personal health
and safety needs when applying for or accepting a place on the
Program. If the applicant suffers from any health or other condition that
would create a risk for him/her while abroad, he/she should not apply.
3. The participant is responsible for reading and carefully considering
all materials made available that relate to safety, health, legal, environ-
mental, political, cultural and religious customs and conditions in the
U.S.. Each participant must take full responsibility in the event that laws,
regulations, or customs are broken, regardless of foreknowledge.
4. The participant agrees to pay all fees in accordance with the
requirements of the CIEE Representative through whom he or she is
submitting an application.
5. Applicants are responsible for submitting all requested documenta-
tion (including passport) to the CIEE Representative in a timely fashion
for visa processing. CIEE cannot be held responsible for any additional
costs incurred (including the cost of rebooking a flight) due to delays
by participants in submitting documentation or delays by the U.S.
Embassy in issuing a visa.
6. Each applicant must pay the local visa fee to the U.S. Embassy. Ap-
plicants are responsible for any additional visa fees that might apply at
the U.S. Embassy or Consulate in the country where they are applying
for the visa, as well as the government SEVIS fee collected as part of
the application.
7. All applicants must attend an interview and complete language
screening in order to participate on the program.
8. Each participant is required to complete a CIEE Orientation.
9. It is the responsibility of the participant to exercise due care once in
possession of the legal documentation (DS- 2019) and visa. The cost of
replacing these items must be borne by the participant.
10. The participant must supply CIEE with the name and contact details
of next of kin, to be contacted in the case of emergency. These details
must be included on the application form.
11. The participant is responsible for all of his or her acts along with any
loss or damage resulting therefrom while on the Program. The Partici-
pant agrees to indemnify and hold harmless CIEE and any other party
that has suffered a loss by reason of the participant’s conduct.
12. All travel before, during and after the Program is at the participant’s
own risk. Any participant who chooses to operate motorized vehicles is
responsible for obtaining the necessary license, permission and insur-
ance and does so at his/her own risk.
13. If, during the course of the program the participant encounters any
difficulties with safety, health, the job, housing, including charges or
fees for housing, sanitary conditions, overcrowding, etc. or any other
problem, the participant must notify CIEE as soon as possible by phon-
ing CIEE at 1-888-268-6245, 24 hours a day, 7 days a week.
14. Participants on Work & Travel USA are required to comply with all
U.S. Government visa and immigration requirements including the SE-
VIS tracking as follows: a) notification of arrival at U.S. Employer to CIEE
within 20 days of DS-2019 program start date. b) notification to CIEE of
any change in U.S. home address within 10 days of change.
Employment or Job Related Conditions
15. CIEE cannot accept applications from participants intending to
work in the U.S. as au pairs, child carers, teachers, teaching assistants,
camp counselors, in private households, as ship or aircraft crew mem-
bers, or as medical staff having patient contact. From time to time the
list of prohibited jobs is updated and listed on our website.
16. Under no circumstances are job positions guaranteed. Even in the
case when an employer represents that a job is being held, this does
not constitute a binding contract that the job will be available when
the participant arrives. The employer’s commitment is one of good
faith only. In addition, if the participant does not have sufficient English
skills and/or does not arrive on time and/or has misrepresented any
statement in the application, there is an extremely high likelihood the
position will not be available to the participant. In addition, if the par-
ticipant does not meet the contractual obligations with the employer
or with CIEE, the sponsorship agreement with CIEE may, at CIEE’s sole
discretion, be terminated.
17. Participants must work for the employer listed on their Employ-
ment Offer Agreement Form. If, for any reason, a change of employer
becomes necessary, participants must contact CIEE and get approval
BEFORE changing jobs.
18. Participants on the Work & Travel USA are required to maintain com-
munication with their employer prior to arrival, notify them in advance
of their arrival and departure dates, and advise them of any changes to
their travel itinerary due to visa delays or any unforeseen circumstances.
19. Due to weather conditions, or other factors beyond CIEE’s control,
some jobs have uncertain start dates and hours of work. The participant
must be able to support himself/herself in the U.S. until he/she gets his/
her first paycheck, and in the event of reduced working hours, and must
have at least $475 with themselves upon arrival in the U.S.
20. CIEE/Representative are not responsible for the participant’s
expenses incurred if for any reason the participant has not started
work by the agreed date due to weather conditions at his/her place
of employment or for any other reason not under the direct control of
CIEE/Representative.
21. Once a participant accepts a position with a CIEE-sourced employer
he/she agrees to stay at that place of employment for the duration of
the program. If he/she wishes to leave a position after he/she starts
work or to decline to start work after accepting a position, he/she must
notify CIEE in writing and he/she must obtain its written permission
to do so. Except in extraordinary circumstances, such permission will
not be granted. If he/she does not receive prior written approval to
change jobs, and if he/she leaves this employment without the prior
written approval of CIEE, CIEE reserves the right to revoke his/her legal
sponsorship which will result in the termination of his/her program and
his/her legal right to remain in the U.S..
22. If a CIEE-sourced job position is no longer available, through no
fault of the participant’s own, after a signed EOAF has been issued to
participant, or if for any reason CIEE deems it necessary to relocate a
participant from a CIEE-sourced job either before the job commences or
at any time during the job period, CIEE will assist the participant in find-
ing another position but CIEE makes no guarantee with respect to being
able to do so. Nor does CIEE make any representation that it will be
able to find work for the participants in the same geographical area or of
the same type of work or pay as the original CIEE-sourced job.
23. In case of change of job or of premature termination of job, or if
the employment is terminated before the end of the program for any
reason, or if the participant decides to return home early, no fees will
be refunded.
24. If a participant is fired from his or her job for violation of employer
policies, including their failure of a company required drug test at the
commencement of or anytime during employment, he or she will be
withdrawn from the program with no refund of program or CIEE Job
Service fees.
25. If the participant’s original job ends before the legal working dates
listed on the DS 2019 (program end date) for any reason, it is the
participant’s responsibility to inform CIEE’s U.S. office and get approval
for any new job.
Contractual Terms
26. This English language version of the Contract is the binding contract
between the participant and CIEE.
27. CIEE makes no presentation or warranty of any kind, expressed or
implied, as to the suitability of the Program for any participant and CIEE
disclaims all such warranties to the full extent of the law.
28. The conduct of the Work &Travel USA Program is subject to U.S.
government approval and may change without notice.
29. The participant understands that perceived or actual epidemics (such
as, but not limited to, SARS or bird flu) can seriously delay, disrupt, inter-
rupt or cause the cancellation of entire programs. The participant agrees
to assume all risks and losses (including financial) which result from any
such occurrence.
30. CIEE does not own or operate any entity which is to or does provide
goods or services for the program including, for example, arrangements
for or ownership or control over houses, apartments or other lodging
facilities, airline, vessel, bus or other transportation companies, food
service or entertainment providers, etc. All such persons and entities are
independent contractors. As a result, CIEE is not liable for any negligent
or willful act or failure to act of any such person or entity, or of any third
party. Without limitation, CIEE is not responsible for any injury, loss,
or damage to person or property, death, delay or inconvenience in
connection with the provision of any goods or services occasioned by
or resulting from, but not limited to, acts of God, force majeure, acts of
war or civil unrest, insurrection or revolt, strikes or other labor activities,
criminal or terrorist activities of any kind, overbooking or downgrading of
accommodations, structural or other defective conditions houses, apart-
ments or other lodging facilities (or in any heating, plumbing, electrical
or structural problem therein), mechanical or other failure of airplanes
or other means of transportation or for any failure of any transportation
mechanism to arrive or depart timely, dangers associated with domestic
or wild animals, sanitation problems, food poisoning disease, lack of,
access to or quality of medical care, difficulty in evacuation in case of
medical or other emergency, or for any other cause beyond the direct
control of CIEE.
31. The participant agrees that any dispute concerning, relating, or
referring to the Employment Offer Agreement Form, to the Work &
Travel USA Application, to any other literature concerning the program,
or the program itself shall be resolved exclusively by binding arbitration
in Maine, according to then existing rules of the American Arbitration
Association. Such proceedings will be governed by substantive Maine
law.
32. CIEE reserves the right to provide you with information on tax and
related services.
CIEE Program-Related Conditions
33. CIEE reserves the right to refuse sponsorship of any applicant that
CIEE deems does not meet the Program eligibility requirements or
any applicant that CIEE does not deem appropriate to accept in the
general interests of the Program. In the event that CIEE refuses an
applicant and acceptance on the Program, any refund will be made via
the CIEE Representative through whom the original application was
submitted.
34. Participation on the Program begins when the participant legally
enters the U.S. and terminates on the day of departure from the U.S.
(within the legal Program dates). Participation on the Program will end
a maximum of 5 months from arrival in the U.S. Participants can arrive 5
days prior to their DS Program start date and remain in the U.S. up to
30 days beyond their DS Program end dates, as long as their total stay
in the U.S. does not exceed 5 months. Participants must return to their
home country in time for the start of their university classes.
35. CIEE may issue a DS-2019 form if a participant meets the Work &
Travel USA Program requirements, but cannot guarantee that the U.S.
Embassy or Consulate in a participant’s country of residence will issue
a J1 visa.
36. Once a participant has commenced his/her travel to the U.S. CIEE
cannot amend the program dates as listed on the DS-2019for any
reason. It is the participant’s responsibility to check prior to travel that
the dates are correct.
37. Individuals who have recently held a J-1 visa for the U.S. may have
to remain in their home country for a minimum of 90 days before CIEE
can issue a DS-2019 for Work &Travel USA. Please contact your local
CIEE Representative and local U.S. Embassy for details.
38. Insurance is provided for the dates confirmed by CIEE, by CIEE’s
insurance provider, as a mandatory part of the CIEE program for each
applicant. It is the responsibility of each participant to purchase further
insurance should they extend their period abroad for any reason. CIEE
cannot be held responsible for any insurance claim in the event that a
participant has failed to secure adequate insurance.
39. Under the U.S. government’s Health Insurance Portability and
Accountability Act (HIPAA), CIEE is restricted in its access to certain
medical information or records in the event that a participant has an
accident in the U.S. In order for CIEE to assist participants to the fullest
extent possible with any insurance-related issues, CIEE will need to
have a signed Privacy and Confidentiality Release Form from the par-
ticipant. This form is optional and the participant can choose whether
or not CIEE is granted access to this information. This release form and
additional information about the HIPAA requirements are included as
part of the Work & Travel application pack. If you did not receive this
information or release form please contact your CIEE representative.
40. CIEE reserves the right to dismiss from the Program any participant
who is deemed by CIEE to be a danger to him/herself for others or
whose conduct is deemed to be detrimental to the Program. In the
event of such a dismissal, CIEE shall not beheld responsible for any
airfare, charges or any other expense incurred by the participant, and
shall not be required to return any fees paid by the participant.
41. Once the participant has departed for the U.S., there will be no
refund should the participant leave the Program. There will also be no
refund should CIEE withdraw sponsorship.
42. CIEE/Representative do not provide housing. If an employer does
offer housing it is usually on a first-come first-served basis. Whether the
participant arranges housing independently or through the employer
the participant will be required to sign a lease and pay a deposit, which
usually amounts to the first and last month’s rent and may include an
additional security deposit.
43. CIEE may provide the participant’s contact information to third
parties who provide useful services to exchange program participants.
Third parties receiving this information will be required to provide the
participant with the opportunity to opt out after the first contact.
I confirm that the statements contained in this application form are accurate to the best of my knowledge, and I understand and accept the Standard Terms and Conditions.
For further reference please make a copy of the above Terms & Conditions.