Review of basic concepts of rda, Toolkit tips

Introduction to workshop

• Introduction to workshop

• Quick review of basic concepts of RDA, Toolkit tips

• Reading authority records

• Personal Name headings

• Exercises

• Developed by the Joint Steering Committee to replace AACR2

• Issued in 2010 as part of the RDA Toolkit

• Based on the conceptual framework of FRBR and FRAD

• Some libraries began cataloging in RDA as early as 2010

• LC began implementing RDA in 2013

Underlying goals:

• Underlying goals:

• User friendly & helpful to the user
• Computer friendly: breaks down bibliographic information into elements to make it easier to replace text with element identifiers (addresses) whenever possible
• Focus on linking relationships in order to bring library metadata into the Semantic Web
• Format agnostic: rules not determined by ISBD and/or MARC--potentially more attractive to non-library cataloging communities (museums, archives)

"Transcribe what you see"

• "Transcribe what you see"

• Strong emphasis on cataloger decision making

• A lot of AACR2 is carried over into RDA virtually unchanged to avoid major disruption in the transition out of MARC & ISBD

• Rules do not assume basis in MARC or ISBD

• RDA gives no instructions on display of any data

• Relationships are emphasized

• Authority records do more than differentiate

Table of contents

• Table of contents

• Introduction

• Specific instructions

• Entities and their attributes
• FRBR Group 1 (Chapters 1-7)
• FRBR Group 2 (Chapters 8-11)
• FRBR Group 3 (Chapter 16)
• Relationships (Chapters 17-22, 24-32)

• Appendices

• Glossary

• Index

• Various entry points

• “Jumping in” via keyword searches
• Going directly to elements from Table of Contents (TOC) pane
• Following links
• Seeing some duplication of content (needed for context)

040 __ |a MnU |b eng |e rda |c MnU

• 040 __ |a MnU |b eng |e rda |c MnU

• 046 __ |s 1940

• 110 2_ |a Jerusalem Biblical Zoo

• 370 __ |e Jerusalem

• 372 __ |a Zoos |a Animals in the Bible |2 lcsh

• 410 2_ |a Tisch Family Zoological Gardens in Jerusalem

• 410 2_ |a Biblical Zoo

• 670 __ |a The Biblical Zoo, 1960: |b p. 2 (Jerusalem Zoo; full name, Jerusalem Biblical Zoo)

• 670 __ |a Jerusalem Zoo web site, viewed August 23, 2012 |b History page (Jerusalem Biblical Zoo, originally established in 1940; opened in current location near the southwestern Jerusalem neighbourhood of Manahat (formerly Malkha) in 1993; the Tisch Family Zoological Gardens in Jerusalem, the Biblical Zoo) Mission and Vision page (collection features animals from the land of Israel with special emphasis on species mentioned in the Bible |u http://www.jerusalemzoo.org.il/len/

• 678 1_ |a The Jerusalem Biblical Zoo, now formally known as the Tisch Family Zoological Gardens in Jerusalem, was founded in 1940 in Jerusalem and is dedicated to collecting animals of Israel, especially those mentioned in the Bible, and to conserving and protecting wildlife.

Term to describe a type of corporate body or jurisdiction

• Term to describe a type of corporate body or jurisdiction
• LCSH preferred, with |2 lcsh
• |a - Type of corporate body
• |b - Type of jurisdiction
• |c - Other designation
• E.g. 368 __ |a Societies |2 lcsh
• 368 __ |a Congresses and conventions |2 lcsh
• 368 __ |b Cities and towns |2 lcsh

“A town, city, province, state, and/or country associated with persons, corporate bodies, families [etc.]”

• “A town, city, province, state, and/or country associated with persons, corporate bodies, families [etc.]”
• |a - Place of birth (NR) |b - Place of death (NR) |c - Associated country (R) |e - Place of residence/headquarters (R) |f - Other associated place (R)

“An address (as well as electronic access information such as email, telephone, fax, TTY, etc. numbers) associated with the entity described in the record”

• “An address (as well as electronic access information such as email, telephone, fax, TTY, etc. numbers) associated with the entity described in the record”
• |a - Address |b - City |c - Intermediate jurisdiction |d - Country |e - Postal code
• |m - Electronic mail address

“A field of endeavor or area of expertise in which the person or corporate body is or was engaged”

• “A field of endeavor or area of expertise in which the person or corporate body is or was engaged”
• LCSH terms are preferred, |2 lcsh
• |a - Field of activity
• 100 1_ |a James, Charles, |d 1989-
• 372 __ |a Philately |a Philosophy |2 lcsh

• 110 2_ |a Jerusalem Biblical Zoo

• 370 __ |e Jerusalem

• 372 __ |a Zoos |a Animals in the Bible |2 lcsh

“Information about a group, institution, association, etc., that is associated with the entity ”

• “Information about a group, institution, association, etc., that is associated with the entity ”
• LC/NAF terms preferred, |2 naf
• |a - Associated group
• E.g. 100 1_ |a Ashton, John, |d 1947-
• 373 __ |a University of Leeds |2 naf
• 100 1_ |a Jones-Williams, Mari
• 373 __ |a BBC Wales |2 naf

“Information about profession or occupation in which a person works or has worked”

• “Information about profession or occupation in which a person works or has worked”
• LCSH terms are preferred, |2 lcsh
• |a - Occupation

• E.g. 100 1 _ |a Brown, Philippa

• 374 __ |a College teachers |2 lcsh

• 100 1_ |a Stevens, Peter |c (Painter)

• 374 __ |a Painters |2 lcsh

|a - Gender (R)

• |a - Gender (R)
• 375 __ |a male
• 375 __ |a female

|a - Language code

• |a - Language code

• |l – Language term

• E.g. 100 1_ |aNabokov, Vladimir, |d 1899- 1977

• 377 __ |a rus |a eng

• 100 1_ |a Zingani, Willie T.

• 377 __ |a nya |l Chewa

• [Chewa dialect is under the collective code nya (Nyanja)]

“A name element used to distinguish a person from another person with the same name”

• “A name element used to distinguish a person from another person with the same name”

• |q – Fuller form of personal name

• 100 1_ |a Johnson, A. W. |q (Alva William)

• 378 __ |q Alva William

• 100 1 _ |a Jacoby, R. S.

• 378 __ |q Robert Simon

• 670 __ |a E-mail from author, 1 April 2013 |b (Robert Simon Jacoby)

• THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED

• Cannot be used in RDA records; can be used in AACR2

• This does not mean that the heading is necessarily wrong, just that it hasn’t been evaluated

Scope = information pertaining to life or history of a person

• Scope = information pertaining to life or history of a person

• Field 678 contains biographical, historical, or other information about the 1XX heading in an established heading record.  The note is usually written in a form adequate for public display and can incorporate information from separate fields into a “public note.” Most ILS systems don’t make use of this “public note” yet but it has great potential.

Abbreviations spelled out; Latin replaced by English

• Abbreviations spelled out; Latin replaced by English

• Not all qualifiers for personal names used in AACR2 are valid in RDA (e.g., terms of honour, terms of address, title of position or office, initials of an academic degree, initials denoting membership in an organization)

• Use instead, new profession or occupation qualifiers added in parentheses and capitalized in RDA

• Terms like Jr., Sr., fils, père and numbers (e.g., III) will be recorded as part of the person’s name (no longer added just when needed to break a conflict)

• RDA Toolkit 9.19.1.2-7: General Guidelines on Constructing Variant Access Points to Represent Persons

• Form to be used when constructing the authorized access point in bibliographic records

• Choose the form most commonly known

• Variant spellings: choose the form found on the first resource received (RDA 9.2.2.5.4)

• If an individual has more than one identity, choose the name associated with each identity as the preferred name for that identity.

• If an individual uses one or more pseudonyms (including joint pseudonyms), consider the individual to have more than one identity.

• If an individual uses his or her real name as well as one or more pseudonyms, consider the individual to have more than one identity. (RDA 9.2.2.8). No longer any time period restrictions

AACR2 22.15C, 22.19B

• AACR2 22.15C, 22.19B

Titles and terms of address not covered by RDA 9.19.1.2

• Titles and terms of address not covered by RDA 9.19.1.2
• Post-nominal letters denoting a degree, or membership of an organization also not included
• Abraham, Martin, Dr.
• Graves, Ernest, Lt. Gen.
• Young, Joseph, Rev.
• Hughes, Claire, Ph. D.
• Carter, Thomas, of London
• None of the above is a permitted RDA authorized access point
• Instead, use profession or occupation or field of activity
• Don't confuse with titles of royalty & nobility, religious office, and saints -- these are required elements in the authorized form

But may be needed as part of the preferred name:

• But may be needed as part of the preferred name:

• When the name consists only of the surname (RDA 9.2.2.9.3: Seuss, Dr.)
• For a married person identified only by a partner’s name and a term of address (RDA 9.2.2.9.4: Davis, Maxwell, Mrs.)
• If part of a phrase consisting of a forename(s) preceded by a term of address (RDA 9.2.2.23: Sam, Cousin)

Limited scope:

• Limited scope:

• Royalty, nobility, or ecclesiastical rank or office
• Person of religious vocation

• 100 0_ |a Carl |b XVI Gustaf, |c King of Sweden, |d 1946-

• 100 0_ |a Benedict |b XVI, |c Pope, |d 1927-

• 100 0_ |a Agroecius, |c Bishop of Sens, |d active 5th century

• 100 0_ |a Eva Mary, |c Mother, |d 1862-1928

Certain British titles below the rank of baron and certain other titles for persons of other countries are simply terms of honor (e.g., “Sir,” “Dame,” “Lord,” or “Lady”). The preferred name for these persons will be based on the family name, not the term of honor.

• Certain British titles below the rank of baron and certain other titles for persons of other countries are simply terms of honor (e.g., “Sir,” “Dame,” “Lord,” or “Lady”). The preferred name for these persons will be based on the family name, not the term of honor.

• 100 10 |a Dyson, George, |d 1883-1964 (not Dyson, George, |c Sir, |d 1883-1964)

Limited scope: Christian saints; spirits

• Limited scope: Christian saints; spirits

• MARC X00 |c – no change

• “Saint” preceded by comma
• “Spirit” enclosed in parentheses at end of access point
• 100 0_ |a Bede, |c the Venerable, Saint, |d 673-735
• 100 0_ |a John, |c the Baptist, Saint

• 100 0_ |a Joan, |c of Arc, Saint, |d 1412-1431

• |c (Spirit)

• 100 0_ |a Demetrian, |c Saint, Bishop of Antioch,

• |d -approximately 260

AACR2 22.17A

• AACR2 22.17A

AACR2 22.17A

• AACR2 22.17A

Required:

• Required:

• for a person whose name consists of a phrase or appellation not conveying the idea of a person, or
• if needed to distinguish one person from another with the same name

• Overlaps with “field of activity”

• MARC X00 |c – always enclosed in parentheses

• 100 1_ |a Watt, James |c (Gardener)

• 100 1_ |a Smith, George |c (Clergyman)

Scope = “field of endeavor, area of expertise, etc., in which a person is or was engaged”

• Scope = “field of endeavor, area of expertise, etc., in which a person is or was engaged”

• Core:

• for a person whose name consists of a phrase or appellation not conveying the idea of a person, or
• if needed to distinguish one person from another with the same name

• MARC X00 |c – always enclosed in parentheses

• 100 1_ |a Spotted Horse |c (Crow Indian chief)

AACR2 22.19, LCRI 22.19

• AACR2 22.19, LCRI 22.19

Appendix I: Relationship designators: Relationships between a resource and persons, families, and corporate bodies associated with the resource

• Appendix I: Relationship designators: Relationships between a resource and persons, families, and corporate bodies associated with the resource

• RDA 18.5.1.3 Record one or more appropriate terms from the list in appendix I to indicate the specific function performed by the person, family, or corporate body in relation to the resource.

• SLC (Special Libraries Cataloguing) – has great cheat sheets http://special-cataloguing.com/node/1397 titled RDA/AACR2 Changes includes (at the end) a list combining the lists from RDA Appendix I into one, which will be sufficient for most needs

• Tip: use Internet Explorer – the cheat sheets don’t display very well in Google Chrome

AACR2 21.0D1 & MARC Code List

• AACR2 21.0D1 & MARC Code List

“Undifferentiated” personal name headings (where one authority record represents more than one entity) can no longer be created or used.

• “Undifferentiated” personal name headings (where one authority record represents more than one entity) can no longer be created or used.

• With all of the possibilities of adding Profession or Occupation or Field of Activity, there should be some term that can be applied to differentiate names.

• Example of an undifferentiated personal name authority record:

• 1001 Smith, John

• 667 Record covers additional persons.

• 667 BL AL sent to author of The register of death, 30 Nov. 2010 ; and to the author of Sleepless nights, 26 July 2011

• 670 [Author of Hard times]

• 670 nuc86-63993: His Hard times [MI] 1885 |b (hdg. on MiU rept.: Smith, John; usage: John Smith)

• 670 [Editor of Texas]

• 670 Texas, c1986: |b t.p. (John Smith) p. iii (free lance writer and editor; b. in Lubbock, Tex.; BFA in art history, Univ. of Texas at Austin)

Definition (RDA 8.1.2) = “An individual or an identity established by an individual (either alone or in collaboration with one or more other individuals)”

• Definition (RDA 8.1.2) = “An individual or an identity established by an individual (either alone or in collaboration with one or more other individuals)”

• RDA 9.0: Includes fictitious entities

• Miss Piggy, Snoopy, etc. now can have their own personal name authority records (and be entered as authors, not just as subjects) if presented as having responsibility in some way for a work, expression, manifestation, or item

AACR2

• AACR2

AACR2

• AACR2

• Families could only be included as subjects (LCSH) in bib records

• LCSH for families applied for ALL families with the same name (or variants of the same name)

• RDA

• Families can be creators or contributors in bib records

• Families can be established in LC/NAF for specific families (for use in 100 3_ or 700 3_)

Now considered creators, contributors, etc.

• Now considered creators, contributors, etc.

• Important for archives, museums, and special collections
• Also possible for general library materials: genealogy newsletters, family reunion publications, etc.

• Changes for authorized access points for sacred scriptures

• No more abbreviations: New Testament not N.T.

• Individual books are no longer grouped under a testament

• AAP for Koran will change to Qur’an

• No more |l Polyglot and only one language in |l

AACR2 25.17A

• AACR2 25.17A

AACR2 25.18A

• AACR2 25.18A

RDA 6.23.2.9.3

• RDA 6.23.2.9.3

RDA 6.25.1.5

• RDA 6.25.1.5

AACR2 25.18A11

• AACR2 25.18A11

AACR2 25.18A10

• AACR2 25.18A10

RDA does not allow the use of “Polyglot.” Instead, RDA says to give an authorized access point for each expression in the resource. Only the predominant or first-named expression is a core requirement (RDA 17.10). Additional 730 fields would not be required.

• RDA does not allow the use of “Polyglot.” Instead, RDA says to give an authorized access point for each expression in the resource. Only the predominant or first-named expression is a core requirement (RDA 17.10). Additional 730 fields would not be required.

• However, on May 28, 2014, there is still an authority record in the OCLC authority file for Bible. |l Polyglot. (It is correctly not coded as RDA).

• This shows that the change to RDA is still somewhat problematic, since many headings have not been revised.

AACR2 25.18A10

• AACR2 25.18A10

AACR2

• AACR2

AACR25.18M

• AACR25.18M

AACR2

• AACR2

AACR2 25.5C1

• AACR2 25.5C1

AACR2 25.5C1

• AACR2 25.5C1

• Selections: cannot stand alone; must be preceded by |a/|t Works or |a/|t

• Assign |k Selections in 240 and in author/title added entries even if the manifestation (published) title is distinctive

• Use the collective title Selections for items consisting of three or more works in various forms, or in one form if the person created works in one form only, and for items consisting of extracts, etc., from the works of one person.

RDA 6.2.2.10

• RDA 6.2.2.10

Some additions to titles will no longer be abbreviated: arranged instead of arr.; accompaniment instead of acc.; unaccompanied instead of unacc.

• Some additions to titles will no longer be abbreviated: arranged instead of arr.; accompaniment instead of acc.; unaccompanied instead of unacc.

• Respighi, Ottorino, 1879-1936. Uccelli; arranged

• Townshend, Pete. Songs. Selections; arranged

• Lohse, Horst, 1943- . Lieder, accordion accompaniment

• Goehr, Alexander, 1932- . Songs, clarinet, viola accompaniment

• Bennett, Sharon. Vocalises, unaccompanied

No “rule of three” for recording the medium of performance (6.15, 6.28.1.9)

• No “rule of three” for recording the medium of performance (6.15, 6.28.1.9)

• Expanded options for recording indeterminate medium of performance (6.15.1.13): family of instruments or voices (e.g., plucked instrument; chordal instrument); range or general type of instrument or voice (e.g., low instrument; melody instrument; male voice); unspecified instruments, etc. (e.g., unspecified instrument)

• “An organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit.” (RDA 8.1.2)

• A body is considered to be a corporate body only if it is identified by a particular name (i.e., if the words referring to it are a specific appellation rather than a general description) (RDA 11.0)

Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, projects and programs, religious bodies, local church groups identified by the name of the church, and conferences. (RDA 11.0)

• Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, projects and programs, religious bodies, local church groups identified by the name of the church, and conferences. (RDA 11.0)

• Ad hoc events (such as athletic contests, exhibitions, expeditions, fairs, and festivals) and vessels (e.g., ships and spacecraft) are considered to be corporate bodies. (RDA 11.0)

Choose the form most commonly known

• Choose the form most commonly known

• Variant spellings: choose the form found in the first resource received (RDA 11.2.2.5.1)

• LC policy: change to the later spelling in cases of orthographic reform

• Not abbreviating “Department” (should not have abbreviated in AACR2 headings)

• These will be changed in the LC/NACO Authority File recodings

Part of “Other designation associated with the corporate body”

• Part of “Other designation associated with the corporate body”

• If other elements in “list” not appropriate or not sufficient to differentiate between two different non-conference bodies, add:

• A word, phrase, or abbreviation indicating incorporation or legal status
• Any term serving to differentiate the body from other corporate bodies, persons, etc.

• World Cup (Cricket) Congo (Brazzaville)

• World Cup (Soccer) Congo (Democratic Republic)

Under RDA a conference name need not contain a word that denotes a conference to be considered named

• Under RDA a conference name need not contain a word that denotes a conference to be considered named

• LCRI 21.1.B1 has no equivalent in RDA or in the LC-PCC PS

• LCRI 21.1.B1:
• “… when deciding whether a phrase is a name is that the phrase must include a word that connotes a meeting:  "symposium," "conference," "workshop," "colloquium," etc.”

AACR2 21.1B1, LCRI 21.1B1

• AACR2 21.1B1, LCRI 21.1B1

• Used for a one-time conference:
• International Conference on Fishing (2011 : Grimsby, England)
• CICA (Conference) (2011 : Hangzhou, China)
• Used for a single instance of an ongoing (sequential) conference:
• Conference on Bats (3rd : 1999 : Whitby, England)
• BTR (Conference) (2nd : 2002 : University of New Mexico)
• NARs now created for single instances of ongoing conferences

AACR2 24.7A1, 24.8B1

• AACR2 24.7A1, 24.8B1

AACR2 24.7B4

• AACR2 24.7B4