Section 232/223(f)

Section 232 Substantial Rehabilitation

Loan Directory Structure

FHA Number as root directory (e.g. 12743000)

• 
  FIRM APPLICATION {this is for lender’s application exhibits}
  
  
  

• 
  01-UNDERWRITING
  

• 
  01-01A-Check-[FHA #]-[Project Name]
  
• 
  01-01B-Check Transmittal-[FHA #]-[Project Name]
  
• 
  01-01C-Firm Checklist [FHA #]-[Project Name]
  
• 
  01-02-Narrative-[Lender Name]-[FHA #]
  
• 
  01-03A-92264-HCF-[FHA #]-[Project Name]
  
• 
  01-03B-92264-T-[FHA #]-[Project Name]
  
• 
  01-03C-92264-A-[FHA #]-[Project Name]
  
• 
  01-03D-92438-[FHA #]-[Project Name]
  
• 
  01-04-Firm Commitment-DRAFT-[FHA #]-[Project Name]
  
• 
  01-04A- Firm Commitment –Special Cond-[FHA #]-[Project Name]
  
• 
  01-04B- Firm Commitment -Exh A-Legal-[FHA #]-[Project Name]
  
• 
  01-04C- Firm Commitment -Exh B- Index -[FHA #]-[Project Name]
  
• 
  01-04D- Firm Commitment -Exh C-MM-[FHA #]-[Project Name]
  
• 
  01-04E- Firm Commitment -Exh D-R4R-[FHA #]-[Project Name]
  
• 
  01-05-92329-[FHA #]-[Project Name]
  
• 
  01-06A-92447-[FHA #]-[Project Name]
  
• 
  01-06B-Addtl Ins Req-[FHA #]-[Project Name]
  
• 
  01-07-Cert-[Lender Name]-[FHA #]
  
• 
  01-08-Contacts-[FHA #]-[Project Name]
  
• 
  01-09-Waivers-[FHA #]-[Project Name]
  

• 
  02-THIRD PARTY REPORTS
  

• 
  02-01-Appraisal-[FHA #]-[Project Name]
  
• 
  02-02-Mkt Stdy-[FHA #]-[Project Name]
  
• 
  02-03A-Phase I-[FHA #]-[Project Name]
  
• 
  02-03B-4128-[FHA #]-[Project Name]
  
• 
  02-03C-Phase II-[FHA #]-[Project Name]
  
• 
  02-03D-Biological-[FHA #]-[Project Name]
  
• 
  02-03E-O-M Plan-[FHA #]-[Project Name]
  
• 
  02-03F-Other-[FHA #]-[Project Name]
  
• 
  02-04-Arch Rpt-[FHA #]-[Project Name]
  
• 
  02-04A-Insp Report-[FHA #]-[Project Name]
  
• 
  02-04B-Siesmic Analysis-[FHA #]-[Project Name]
  
• 
  02-04C-Eng&Spec Rpts-[Specialty Report Identifier]-[FHA #]-[Project Name]
  
• 
  02-05-Cost Rpt-[FHA #]-[Project Name]
  
• 
  02-06-PCNA-[FHA #]-[Project Name]
  
  
  

• 
  03-MORTGAGOR-[Mortgagor Name]
  

• 
  03-01-Org Chart-[Mortgagor Name]-[FHA #]
  
• 
  03-02[A-C][1-3]-Org Docs-[descrip]-[Mortgagor Name]-[FHA #]
  
• 
  03-03A-3433-[Mortgagor Name]-[FHA #]
  
• 
  03-03B-NP Motivation-[Mortgagor Name]-[FHA #]
  
• 
  03-04-APPS Cert-[Mortgagor Name]-[FHA #]
  
• 
  03-05-Cert-[Mortgagor Name]-[FHA #]
  
• 
  03-06-Credit Report-[Mortgagor Name]-[FHA #]
  
• 
  03-07A-Financial-FYTD-[ending date: mmddyyyy]-[Mortgagor Name]-[FHA #]
  
• 
  03-07C-Financial-1010 Cert-[Mortgagor Name]-[FHA #]
  
• 
  03-08-Financial-FY[yyyy]-[Mortgagor Name]-[FHA #]
  
• 
  03-08C-Financial-1010 Cert-[Mortgagor Name]-[FHA #]
  
• 
  03-09-Financial-FY[yyyy]-[Mortgagor Name]-[FHA #]
  
• 
  03-09C-Financial-1010 Cert-[Mortgagor Name]-[FHA #]
  
• 
  03-10-Financial-FY[yyyy]-[Mortgagor Name]-[FHA #]
  
• 
  03-10C-Financial-1010 Cert-[Mortgagor Name]-[FHA #]
  

• 
  04[A-Z]-MORTGAGOR PRINCIPAL-[Principal Name]
  {one directory for each principal of the mortgagor- A-Z}
  

• 
  04[A-Z]-01-Org Chart-[Principal Name]-[FHA #]
  
• 
  04[A-Z]-02[A-C][1-3]-Org Docs-[Principal Name]-[FHA #]
  
• 
  04[A-Z]-03-Resume-[Principal Name]-[FHA #]
  
• 
  04[A-Z]-04-APPS Cert-[Principal Name]-[FHA #]
  
• 
  04[A-Z]-05-Cert-[Principal Name]-[FHA #]
  
• 
  04[A-Z]-06A-Credit Report-[Principal Name]-[FHA #]
  
• 
  04[A-Z]-06B-Credit Report-[Business Concern Name]-[FHA #]
  
  
  

• 
  05-OPERATOR-[Operator Name]
  

• 
  05-01-Org Chart-[Operator Name]-[FHA #]
  
• 
  05-02[A-C][1-3]-Org Docs-[Operator Name]-[FHA #]
  
• 
  05-03A-Resume-[Operator Name]-[FHA #]
  
• 
  05-03B-Other Facilities-[Operator Name]-[FHA #]
  
• 
  05-04-APPS Cert-[Operator Name]-[FHA #]
  
• 
  05-05-Cert-[Operator Name]-[FHA #]
  
• 
  05-06A-Credit Report-[Operator Name]-[FHA #]
  
• 
  05-06B-Credit Report-[Business Concern Name]-[FHA #]
  
• 
  05-07A-Financial-FYTD-[ ending date: mmddyyyy]-[Operator Name]-[FHA #]
  
• 
  05-07C-Financial-1010 Cert-[Operator Name]-[FHA #]
  
• 
  05-08-Financial-FY[yyyy]-[Operator Name]-[FHA #]
  
• 
  05-08C-Financial-1010 Cert-[Operator Name]-[FHA #]
  
• 
  05-09-Financial-FY[yyyy]-[Operator Name]-[FHA #]
  
• 
  05-09C-Financial-1010 Cert-[Operator Name]-[FHA #]
  
• 
  05-10-Financial-FY[yyyy]-[Operator Name]-[FHA #]
  
• 
  05-10C-Financial-1010 Cert-[Operator Name]-[FHA #]
  
• 
  05-11-Operating Lease-[FHA #]-[Project Name]
  
  
  

• 
  06-OPERATOR PARENT-[Parent Name]
  

• 
  06-01-Org Chart-[Parent Name]-[FHA #]
  
• 
  06-02[A-C][1-3]-Org Docs-[Parent Name]-[FHA #]
  
• 
  06-03A-Resume-[Parent Name]-[FHA #]
  
• 
  06-03B-Other Facilities-[ Parent Name]-[FHA #]
  
• 
  06-04 NOT APPLICABLE
  
• 
  06-05-Cert-[Parent Name]-[FHA #]
  
• 
  06-06A-Credit Report-[Parent Name]-[FHA #]
  
• 
  06-06B-Credit Report-[Business Concern Name]-[FHA #]
  
• 
  06-07-Financial-FYTD-[ ending date: mmddyyyy]-[Parent Name]-[FHA #]
  
• 
  06-07C-Financial-1010 Cert-[Parent Name]-[FHA #]
  
• 
  06-08-Financial-FY[yyyy]-[Operator Name]-[FHA #]
  
• 
  06-08C-Financial-1010 Cert-[Parent Name]-[FHA #]
  
• 
  06-09-Financial-FY[yyyy]-[Parent Name]-[FHA #]
  
• 
  06-09C-Financial-1010 Cert-[Parent Name]-[FHA #]
  
• 
  06-10-Financial-FY[yyyy]-[Parent Name]-[FHA #]
  
• 
  06-10C-Financial-1010 Cert-[Parent Name]-[FHA #]
  
  
  

• 
  07-MANAGEMENT AGENT-[Management Agent Name]
  

• 
  07-01-Org Chart-[Management Agent Name]-[FHA #]
  
• 
  07-02-[A-C][1-3]-Org Docs-[descrip]-[Management Agent Name]-[FHA #]
  
• 
  07-03A-9832-[Management Agent Name]-[FHA #]
  
• 
  07-03B-9839-[A/B/C]-[Management Agent Name]-[FHA #]
  
• 
  07-04-Management Agreement-[FHA #]-[Project Name]
  
• 
  07-05A-Resume-[Management Agent Name]-[FHA #]
  
• 
  07-05B-Other Facilities-[Management Agent Name]-[FHA #]
  
• 
  07-06-APPS Cert-[Management Agent Name]-[FHA #]
  
• 
  07-07-Cert-[Management Agent Name]-[FHA #]
  
• 
  07-08-Credit Report-[Management Agent Name]-[FHA #]
  

• 
  08-CONTRACTOR-[Contractor Name]
  
  • 
    08-01 NOT APPLICABLE
    
  • 
    08-02 NOT APPLICABLE
    
  • 
    08-03-Resume-[Contractor Name]-[FHA #]
    
  • 
    08-04-APPS Cert-[Contractor Name]-[FHA #]
    
  • 
    08-05-Cert-[Contractor Name]-[FHA #]
    
  • 
    08-06A-Credit Report-[Contractor Name]-[FHA #]
    
  • 
    08-06B-Credit Report-[Business Concern Name]-[FHA #]
    

• 
  08-07-Financial-FYTD-[ ending date: mmddyyyy]-[Parent Name]-[FHA #]
  
• 
  08-07C-Financial-1010 Cert-[Contractor Name]-[FHA #]
  
• 
  08-08-Financial-FY[yyyy]-[Contractor Name]-[FHA #]
  
• 
  08-08C-Financial-1010 Cert-[Contractor Name]-[FHA #]
  
• 
  08-09-Financial-FY[yyyy]-[Contractor Name]-[FHA #]
  
• 
  08-09C-Financial-1010 Cert-[Contractor Name]-[FHA #]
  
• 
  08-10-Financial-FY[yyyy]-[Contractor Name]-[FHA #]
  

• 
  08-10C-Financial-1010 Cert-[Contractor Name]-[FHA #]
  

• 
  09-CONSTRUCTION AND ARCHITECTURAL DOCUMENTS
  
  • 
    09-01-Plans--[FHA #]-[Project Name]
    
  • 
    09-02-Specs-[FHA #]-[Project Name]
    
  • 
    09-03-State Lic Approval-[FHA #]-[Project Name]
    
  • 
    09-04-Soils Rpt-[FHA #]-[Project Name]
    
  • 
    09-05-2328-[FHA #]-[Project Name]
    
  • 
    09-06A-MME new-[FHA #]-[Project Name]
    
  • 
    09-06B-MME exist-[FHA #]-[Project Name]
    
  • 
    09-07-Const Prog-[FHA #]-[Project Name]
    
  • 
    09-08- NOT APPLICABLE
    
  • 
    09-09-Assurance of Completion-[FHA #]-[Project Name]
    
  • 
    09-10A-B181 Des & Sup-[FHA #]-[Project Name]
    
  • 
    09-10B-B181 Des only-[FHA #]-[Project Name]
    
  • 
    09-10C-B181 Sup only-[FHA #]-[Project Name]
    
  • 
    09-10D-B181 Other- [identify other] -[FHA #]-[Project Name]
    
  • 
    09-11-Offsite Storage-[FHA #]-[Project Name]
    
  • 
    09-12-Des Arch Cert-[FHA #]-[Project Name]
    

• 
  
  

• 
  10-REAL ESTATE
  

• 
  10-01A1-Outstanding Obligations Cert-[FHA #]-[Project Name]
  
• 
  10-01A2[a-z]-Payoff Statement-[date of payoff: mmddyyyy]-[FHA #]-[Project Name]
  
• 
  10-01A3-RR Balance-[date: mmddyyyy]-[FHA #]-[Project Name]
  
• 
  10-01A4-HUD Prepay Authorization-[FHA #]-[Project Name]
  
• 
  10-01A5-Outstanding Notes-[FHA #]-[Project Name]
  
• 
  10-01B-Purchase Contract-[FHA #]-[Project Name]
  
• 
  10-01B-Option Agreement-[FHA #]-[Project Name]
  
• 
  10-01C-Intergov Rev-[FHA #]-[Project Name]
  
• 
  10-02A-Certificate of Need-[FHA #]-[Project Name]
  
• 
  10-02B-License-Facility-[FHA #]-[Project Name]
  
• 
  10-02C-License App for Facility-[FHA #]-[Project Name]
  
• 
  10-02D-License-Operator-[Operator Name]-[FHA #]
  
• 
  10-03A-Title-Search-[FHA #]-[Project Name]
  
• 
  10-03B-Title-Pro Forma-[FHA #]-[Project Name]
  
• 
  10-03C-Title-Exception Docs-[FHA #]-[Project Name]
  
• 
  10-04-Survey-[FHA #]-[Project Name]
  
• 
  10-05A-Comp-Zoning-[FHA #]-[Project Name]
  
• 
  10-05B-Comp-Bldg Code-[FHA #]-[Project Name]
  
• 
  10-05C-Comp-Variance Verif-[FHA #]-[Project Name]
  
• 
  10-06A-Fire Marshal-[FHA #]-[Project Name]
  
• 
  10-06B-State Health Dept-[FHA #]-[Project Name]
  
• 
  10-06C-HCFA-[FHA #]-[Project Name]
  
• 
  10-07-Relocation Plan-[FHA #]-[Project Name]
  
• 
  10-08-Commercial Lease-[Lessee]-[FHA #]
  
• 
  10-09-Land Lease-[FHA #]-[Project Name]
  
• 
  10-10A- Tax Abate-Evidence -[FHA #]-[Project Name]
  
• 
  10-10B- Tax Abate-1708-[FHA #]-[Project Name]
  
• 
  10-11A-Floodplain-Early Warning System-[FHA #]-[Project Name]
  
• 
  10-11B -Floodplain-Evacuation Plan-[FHA #]-[Project Name]
  
• 
  10-11C -Floodplain-Evacuation Route-[FHA #]-[Project Name]
  
• 
  10-11D -Floodplain-Flood Levels-[FHA #]-[Project Name]
  
• 
  10-11E-Floodplain-Tenant Notification-[FHA #]-[Project Name]
  
• 
  10-12-SHPO-[FHA #]-[Project Name]
  
• 
  10-13A-Exist Easement-[FHA #]-[Project Name]
  
• 
  10-13B-Proposed Easement-[FHA #]-[Project Name]
  
  
  

• 
  11-OPERATIONS
  

• 
  11-01A-Stabilized Budget-[FHA #]-[Project Name]
  
• 
  11-01B-Lease Up Budget-[FHA #]-[Project Name]
  
• 
  11-02-Staffing Schedule-[FHA #]-[Project Name]
  
• 
  11-03-Financial-Op-FYTD-[ending date: mmddyyyy]-[FHA #]-[Project Name]
  
• 
  11-03C-Financial-Op-1010 Cert-[FHA #]-[Project Name]
  
• 
  11-04-Financial-Op-FY[yyyy]-[FHA #]-[Project Name]
  
• 
  11-04C-Financial-Op-1010 Cert-[FHA #]-[Project Name]
  
• 
  11-05-Financial-Op-FY[yyyy[-[FHA #]-[Project Name]
  
• 
  11-05C-Financial-Op-1010 Cert-[FHA #]-[Project Name]
  
• 
  11-06-Financial-Op-FY[yyyy]-[FHA #]-[Project Name]
  
• 
  11-06C-Financial-Op-1010 Cert-[FHA #]-[Project Name]
  
• 
  11-07A-Census-FYTD-[end date: mmyyyy]-[FHA #]-[Project Name]
  
• 
  11-07B-Census-FY[yyyy]A #]-[Project Name]
  
• 
  11-07C-Census-FY[yyyy]-[FHA #]-[Project Name]
  
• 
  11-07D-Census-FY[yyyy]-[FHA #]-[Project Name]
  
• 
  11-08A-RUG Census-[FHA #]-[Project Name]
  
• 
  11-08B-Medicaid Rate-[FHA #]-[Project Name]
  
• 
  11-09-Rent Roll-[date: ddmmyyyy]-[FHA #]-[Project Name]
  
• 
  11-09-Rent Roll-Cert-[FHA #]-[Project Name]
  
• 
  11-10-State Inspection-[date: ddmmyyyy]-[FHA #]-[Project Name]
  
• 
  11-11A-Adminstrator-Resume-[FHA #]-[Project Name]
  
• 
  11-11B-Administrator-License-[FHA #]-[Project Name]
  
• 
  11-12A-AR-Note-[A/R Borrower]-[FHA #]
  
• 
  11-12B-AR-Loan Agree-[A/R Borrower]-[FHA #]
  
• 
  11-12C-AR-Security Agree-[A/R Borrower]-[FHA #]
  
• 
  11-12D-AR-UCC-[A/R Borrower]-[FHA #]
  
• 
  11-12E-AR-Guarantee-[Guarantor Name]-[FHA #]
  
• 
  11-12F-AR-ICA-[A/R Borrower]-[FHA #]
  
• 
  11-12G-AR-ICA Rider-[A/R Borrower]-[FHA #]
  
• 
  11-12H-AR-Dep Ctrl Agree-[A/R Borrower]-[FHA #]
  
• 
  11-12I-AR-Lockbox Agree-[A/R Borrower]-[FHA #]
  
• 
  11-12J-AR-Mortgagors Attorney Opinion-[FHA #]-[Project Name]
  
• 
  11-12K-AR-Op Reg Agree-[Operator]-[FHA #]
  
• 
  11-12L-AR-Op Reg Agree Rider-[Operator]-[FHA #]
  
• 
  11-12M-AR Cert-[FHA #]
  
• 
  11-13-935.2A-[FHA #]-[Project Name]
  

• 
  12-PLI
  

• 
  12-01-PLI Facility List-[Name of Insured]-[FHA #]
  
• 
  12-02[A-ZZ optional]-State Inspection-[Facility Name]-[date:ddmmyyyy]-[FHA #]
  
• 
  12-03-Loss History-[Name of Insured]-[FHA #]
  
• 
  12-04-Potential Claims-[Name of Insured]-[FHA #]
  
• 
  12-05-Evidence of Coverage-[period: mmyyyy-mmyyyy]-[Name of Insured]-[FHA #]
  
• 
  12-06-PLI Cost-[Name of Insured]-[FHA #]
  
• 
  12-07-PLI Rating-[Name of Insured]-[FHA #]
  
• 
  12-08-Actuarial Study-[Name of Insured]-[FHA #]
  
  
  

• 
  13-ADDITIONAL FUNDING SOURCES
  

• 
  13-01[A-Z optional]-Grant-Commitment-[FHA #]-[Project Name]
  
• 
  13-01[A-Z optional]-Loan-Commitment-[FHA #]-[Project Name]
  
• 
  13-02-Bond-Itemized Costs-[FHA #]-[Project Name]
  
• 
  13-03A-Tax Credit-Commitment-[FHA #]-[Project Name]
  
• 
  13-03B-Tax Credit-Addendum 9-[FHA #]-[Project Name]
  
• 
  13-03C-Tax Credit-Reservation-[FHA #]-[Project Name]
  
• 
  13-03D-Tax Credit-Source & Use-[FHA #]-[Project Name]
  
• 
  13-03E-Tax Credit-HUD-2880-[FHA #]-[Project Name]
  
• 
  13-03F-Tax Credit-Bridge Loan Agreements-[FHA #]-[Project Name]
  
• 
  13-03G-Tax Credit-SLR-[FHA #]-[Project Name]
  
• 
  
  
• 
  Closing Documents
  
  • 
    Firm Commitment-[date: ddmmyyy]-[FHA #]-[Project Name]
    
  • 
    Firm Commitment-Amendment [ #]-[FHA #]-[Project Name]
    
  • 
    Firm Commitment-Assignment [ #]-[FHA #]-[Project Name]
    
  • 
    Mortgage-[FHA #]-[Project Name]
    
  • 
    Deed of Trust-[FHA #]-[Project Name]
    
  • 
    Regulatory Agreement-Mortgagor-[FHA #]-[Project Name]
    
  • 
    Regulatory Agreement Rider-Mrtgagor -[FHA #]-[Project Name]
    
  • 
    Regulatory Agreement-Lessee-[FHA #]-[Project Name]
    
  • 
    Regulatory Agreement Rider-Lessee -[FHA #]-[Project Name]
    
  • 
    Mrtgor Security Agreement-[FHA #]
    
  • 
    Mrtgor UCC-State-[FHA #]
    
  • 
    Mrtgor UCC-County-[FHA #]
    
  • 
    Mrtgor UCC Search-[date: ddmmyyyy]-[FHA #]
    
  • 
    Operator Security Agreement-[FHA #]
    
  • 
    Operator UCC-State-[FHA #]
    
  • 
    Operator UCC-County-[FHA #]
    
  • 
    Operator UCC Search-[date: ddmmyyyy]-[FHA #]
    
  • 
    Estoppel Cert- Lease-[FHA #]-[Project Name]
    
  • 
    Memorandum of Lease-[FHA #]-[Project Name]
    
  • 
    Sub-NonDisturb-Attornment-[FHA #]-[Project Name]
    
  • 
    Deposit Control Agreement(s)-[FHA#]
    
  • 
    Mortgagors Attorneys Opinion-[FHA #]
    
  • 
    Operators Attorneys Opinion-[FHA #]
    
  • 
    Building Permit-[FHA #]-[Project Name]
    
  • 
    Building Loan Agreement –HUD-92441-[FHA #]-[Project Name]
    
  • 
    Construction Contract –[form used] -[FHA #]-[Project Name]
    
  • 
    Assurance Completion On Site –[form used] -[FHA #]-[Project Name]
    
  • 
    Completion Assurance Agreement -[FHA #]-[Project Name]
    
  • 
    Contractor’s Cert of Davis Bacon Wages-[FHA #]-[Project Name]
    
  • 
    Agreement and Cert-[FHA #]-[Project Name]
    
  • 
    Assurance Completion Off Site –[form used] -[FHA #]-[Project Name]
    
  • 
    Mortgagor-Architect Cert of Payment-92403-1-[FHA #]-[Project Name]
    
  • 
    E and O Cert-[FHA #]-[Project Name]
    
  • 
    IOD Escrow-[form used]-[FHA #]-[Project Name]
    
  • 
    Major Movable Escrow-[FHA #]-[Project Name]
    
  • 
    Working Capital Escrow-[FHA #]-[Project Name]
    
  • 
    Mortgagee Cert-[FHA #]-[Project Name]
    
  • 
    Mortgagor Cert-[FHA #]-[Project Name]
    
  • 
    App for Insured Advances-92448-[FHA #]-[Project Name]
    
  • 
    Mortgage Note-[FHA #]-[Project Name]
    
  • 
    Special Conditions-[FHA #]
    
  • 
    Additional Escrow Agreement-[Type]-[FHA #]
    
  • 
    AR Financing-[X]-[FHA#]
    
  • 
    Ground Lease-[FHA #]
    
  • 
    Secondary Financing Documents-[FHA #]
    
  • 
    Commercial Space Leases-[FHA #]
    

Legend:

CAPITALIZED	Directory Name
[ ]	Variable in the file or directory name.
{italics}	Comment.
FHA #	FHA Number (no dashes)
FY	Fiscal Year
FYTD	Fiscal Year-to-date
ddmmyyyy	date format (e.g., March 1, 2008 is 03012008) d = day / m=month / y = year

Notes:

1. 
   File names are limited to 120 characters. If space is limited, consistently abbreviate the name of the project. Do not change any of the specific report names.
   
2. 
   Do not use any special characters (!@#$%^&*( )+="',.\ /:) in the file names.
   

As of 2-11-09