University of Strathclyde Calendar 009-10 Part General Regulations
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Quorum 1.6.14 There shall be a quorum at any meeting of a committee of Senate when not less than half of the members of the committee are present. 1.7 Constitution of Boards of Study Membership Full Members A Board shall consist of the following persons, namely: Ex officio members The following members of the academic staff of the Faculty or School: 1.7.1 The Dean, the Vice-Dean(s), the Associate Dean(s), the Professors and Heads of Departments. Elected members 1.7.2 Such number of members of the academic staff of each Department in the Faculty other than those mentioned in Regulation 1.7.1 as will either constitute one-fifth of their own number or the nearest whole number greater than one-fifth if the latter is not a multiple of five, or constitute such fraction greater than one-fifth of their own number as is necessary to ensure that the number of members elected under Regulation 1.7.2 exceeds the number of members mentioned in Regulation 1.7.1. Co-opted members 1.7.3 A number of persons who may be co-opted by the Board not exceeding one-quarter of the number of members holding office under Regulations 1.7.1 and 1.7.2. Assessor Members
Elections and Periods of Office 1.7.5 The Dean shall hold office in terms of Statute XVI and Ordinance 7. 1.7.6 The Vice-Dean(s) and Associate Dean(s) shall hold office in terms of Ordinance 7. 1.7.7 The elected members of each Board shall be elected by those members of the academic staff of each Department who are not ex officio members of the Board in such a manner as may be approved by the departmental committee of the Department concerned. They shall hold office for a period of two years commencing on the first day of October in the year in which they are elected. 1.7.8 Elected members who are about to retire shall be eligible for re-election but shall not hold office for more than two consecutive periods of two years except by permission of the Board concerned. 1.7.9 The co-opted members of the Board shall hold office until the thirtieth day of September following the date of their appointment and shall be eligible for re-appointment. 1.7.10 Assessor members shall hold office for such period and on such conditions as each Board may determine. Clerk to a Board 1.7.11 A member of the administrative staff of the University appointed by the Secretary shall act as Clerk to the Board and shall be responsible for keeping minutes and preparing reports to the Senate of the business of the Board and for carrying out the instructions of the Board. Powers and Functions Subject always to the provisions of the Charter and Statutes a Board shall have the following powers and functions. To make recommendations to the Senate: 1.7.12 on all matters relating to the Faculty concerned and on matters referred to it by the Senate; 1.7.13 for the establishment of Boards of Examiners and the appointment of examiners; 1.7.14 on Ordinances and Regulations dealing with any matter relating to the Faculty; 1.7.15 for the award of degrees (other than honorary degrees), diplomas, certificates and other awards; 1.7.16 concerning the advancement and extension of the work of the Faculty. To administer and supervise: 1.7.17 the admission of students; 1.7.18 the progress of students.
Meetings
1.7.21 There shall be at least four ordinary meetings of each Board per session and such other ordinary meetings as the Board may arrange. 1.7.22 If no business has been notified to the Clerk of a Board at least ten days before the due date of an ordinary meeting it shall be competent for the Dean to cancel the ordinary meeting by written notice to all members of the Board at least seven days before the due date of the meeting. 1.7.23 Special meetings of a Board shall be convened at the request of the Dean or at the request of not less than one-third of the full members of the Board.
1.7.24 One-third of the full members of a Board shall constitute a quorum. In the absence of a quorum no business shall be transacted other than the adjournment of the meeting. At the adjourned meeting the business for which the original meeting was convened may be completed in the absence of a quorum. The manner of summoning an adjourned meeting of a Board and the period of notice to be given are set out in Regulation 1.11.1. Executive Boards of Study 1.7.25 Notwithstanding the provisions of Regulations 1.7.1 and 1.7.2 above, the Board of Study may resolve that, subject to the approval of Senate, the business of the Faculty may be conducted on a regular basis through an Executive Board. Such Executive Board shall not supersede the full Board of the Faculty, which shall meet at least once in each academic year. 1.7.26 The composition of an Executive Board of Study shall be determined by the full Board of Study in the first instance, and shall comprise the Dean, the Vice-Dean(s), The Associate Dean(s), the Heads of Department and as many elected members as shall constitute a majority of membership of the Executive Board. 1.7.27 The basis of election shall be determined by the full Board of Study of the Faculty and shall be approved by Senate. The composition, membership and structure of the Executive Board of Study shall be reported to Senate at the first meeting of each academic year. 1.7.28 In all respects, the powers, administration, management and reporting requirements for Executive Boards of Study shall be as determined in Regulations 1.7.5 to 1.7.24 inclusive above. Standing Orders 1.7.29 A Board may make Standing Orders for the conduct of its business and may from time to time amend, add to or repeal such Standing Orders. Voting 1.7.30 Full members of a Board shall have the right to vote at meetings of the Board. Assessor members shall not have the right to vote. 1.7.31 At the request of any three full members of a Board a vote shall be taken by secret ballot. Sub-Boards and Committees 1.7.32 A Board may establish sub-boards and committees of its members and may appoint as members of such sub-boards and committees persons who are not members of the Board. A Board may delegate to a sub-board or committee by specific reference any of the powers or functions which the Board itself is competent to perform. Sub-Boards and Committees shall be empowered to: 1.7.33 consider matters referred by the Board; 1.7.34 consult with other bodies concerning matters referred by the Board; 1.7.35 make recommendations and reports to the Board. Amendment of Constitution 1.7.36 Any Board may from time to time recommend to the Senate that the Constitution be amended, added to or repealed. Such recommendation must be supported by a majority of two-thirds of those present and voting at a special meeting of the Board called for the purpose. 1.8 Constitution of Joint Boards of Study Status 1.8.1 A Joint Board of Study is established by the Court on the recommendation of the Senate jointly from the Faculties where it is deemed by the Senate to be a necessary and appropriate body to discuss matters relating to a designated degree course (hereinafter referred to as 'the degree course') and any matter referred to it by the Senate and to convey its views thereon to the Senate. Membership Full Members A Joint Board shall consist of the following persons, namely:
1.8.2 A Convener appointed by the Senate on the recommendation of the Joint Board from the members of the academic staff of the University. Board of Study Members 1.8.3 One or two members of the Boards of Study of the Faculties concerned with the degree course who shall be elected members of the relevant Board of Study in terms of Regulation 1.7.2; the Faculties and the number of representatives to be reviewed annually by the Senate on the recommendation of the Joint Board and the members to be nominated by the relevant Board of Study. Subject Department Members 1.8.4 One member of the academic staff of each of the primary subject departments concerned with the degree course; such departments to be determined annually by the Senate on the recommendation of the Joint Board and the member to be nominated by the relevant Head of Department. Co-opted Members 1.8.5 A number of persons who may be co-opted by the Joint Board not exceeding one quarter of the number of members holding office under Regulations 1.8.2, 1.8.3 and 1.8.4. Assessor Members The following shall be assessor members of a Joint Board: 1.8.6 The Joint Board may invite to attend some or all of the meetings of the Joint Board such persons as are considered to have an interest in matters to be discussed by the Joint Board.
1.8.7 The Convener of a Joint Board shall hold office for the same period and under the same conditions as the Dean of a Faculty, as detailed in Ordinance 7, paragraphs 1 and 3. 1.8.8 The Board of Study members shall hold office for a period of two years commencing on the first day of October in the year in which they are appointed and shall be eligible for re-appointment for not more than one further period of two years. Such members must be elected members of the relevant Board of Study during the first year of their period of office on the Joint Board. 1.8.9 The subject department members and the College subject department members shall hold office for a period of three years commencing on the first day of October in the year in which they are appointed and shall be eligible for re-appointment. 1.8.10 The co-opted members shall hold office until the thirtieth day of September following the date of their appointment and shall be eligible for re-appointment. 1.8.11 Assessor members shall hold office for such periods and on such conditions as the Joint Board may determine. Powers and Functions Subject always to the provisions of the Charter and Statutes a Joint Board shall have the following powers and functions. To make recommendations to the Senate: 1.8.12 on all matters relating to the degree course concerned, on higher degree study in fields designated by the Senate, and on matters referred to it by the Senate; 1.8.13 for the establishment of Boards of Examiners and the appointment of examiners; 1.8.14 on Ordinances and Regulations dealing with any matter relating to the degree course or higher degree study as designated under the provisions of Regulation 1.8.12. 1.8.15 for the award of degrees (other than honorary degrees), diplomas, certificates and other awards; 1.8.16 concerning the advancement and extension of the degree course or higher degree study as designated under the provision of Regulation 1.8.12. To administer and supervise: 1.8.17 the admission of students; 1.8.18 the progress of students.
1.8.20 To review, amend, refer back, control or disallow any act of any committee of the Joint Board and to give directions to any committee of the Joint Board. Clerk to a Joint Board 1.8.21 A member of the administrative staff of the University appointed by the Secretary shall act as the Clerk to the Joint Board and shall be responsible for keeping minutes and preparing reports to the Senate of the business of the Joint Board and for carrying out the instructions of the Joint Board. Meetings and Procedure Meetings 1.8.22 There shall be at least two ordinary meetings of each Joint Board in each of the first, second and third terms and such other ordinary meetings as the Joint Board may arrange. 1.8.23 If no business has been notified to the Clerk of a Joint Board at least ten days before the due date of an ordinary meeting it shall be competent for the Convener to cancel the ordinary meeting by written notice to all members of the Joint Board at least seven days before the due date of the meeting. 1.8.24 Special meetings of a Joint Board shall be convened at the request of the Convener or at the request of not less than one-third of the full members of the Joint Board. Quorum 1.8.25 One-third of the full members of a Joint Board shall constitute a quorum. In the absence of a quorum no business shall be transacted other than the adjournment of the meeting. At the adjourned meeting the business for which the original meeting was convened may be completed in the absence of a quorum. The manner of summoning an adjourned meeting of a Joint Board and the period of notice to be given are set out in Regulation 1.11.1. Standing Orders 1.8.26 A Joint Board may make Standing Orders for the conduct of its business and may from time to time amend, add to or repeal such Standing Orders. Voting 1.8.27 Full members of Joint Board shall have the right to vote at meetings of the Joint Board. Assessor members shall not have the right to vote. 1.8.28 At the request of any three full members of a Joint Board a vote shall be taken by secret ballot.
1.8.29 A Joint Board may establish sub-boards or committees of its members and may appoint as members of such sub-boards or committees persons who are not members of the Joint Board. A Joint Board may delegate to a sub-board or committee by specific reference any of the powers or functions which it is itself competent to perform. Sub-Boards and committees of a Joint Board shall be empowered to: 1.8.30 consider matters referred by the Joint Board; 1.8.31 consult with other bodies concerning matters referred by the Joint Board; 1.8.32 make recommendations and reports to the Joint Board. Amendment of Constitution 1.8.33 Any Joint Board may from time to time recommend to the Senate that the Constitution be amended, added to or repealed. Any such recommendation should refer, where appropriate, to the corresponding provision in the Constitution of Boards of Study. Such recommendation must be supported by a majority of two-thirds of those present and voting at a special meeting of the Joint Board called for the purpose. 1.9 (Number not used) 1.10 Constitution and Procedure of Boards of Examiners for First Degrees Constitution 1.10.1 The Boards of Examiners (hereinafter called 'the Boards') shall in accordance with Ordinance 6, paragraph 1, comprise the Internal Examiners and External Examiners for each of the subjects or groups of subjects included in the scope of the examinations for the degree of bachelor. Honours Board of Examiners The Board for final Honours examinations for the degree of Bachelor in a given subject shall comprise: Internal Examiners 1.10.2 The Professors, Heads of Departments and Readers and such members of the academic staff of the University or of other educational institutions involved in the provision of the degree course in the subject in question as the Board of Study or the Joint Board of Study (on the recommendation of a Sub-Board where appropriate) may nominate, subject in all cases to the condition that they are responsible for preparing examination papers, marking scripts or taking decisions in connection with the subjects of the examination. External Examiners 1.10.3 The External Examiners for any examination the results of which are to come before the Board. 1.10.4 The Head of the Department involved or the Head's nominee shall be Convener of the Board for final Honours examinations for the degree of Bachelor in a given subject. If more than one Department is involved the Board shall decide which Head of Department shall chair the Board and any other Head of Department involved shall be a member of the Board. In the case of the Board for final Honours examinations for a degree administered by a Joint Board of Study or a Sub-Board of Study, the Convener of the Joint Board or Convener of the Sub-Board shall chair the Board. General Boards of Examiners Except as provided in Regulations 1.10.11 to 1.10.22 the Board for degree examinations other than Honours examinations in a Faculty or School shall comprise: Internal Examiners 1.10.5 The Dean and one Vice-Dean of the Faculty or their nominee. 1.10.6 The Heads of Departments within the Faculty who are responsible for conducting an examination or examinations the results of which are to come before the Board or their nominee. 1.10.7 Such other members of the academic staff of the University or of other educational establishments involved in the provision of the degree course in the subject in question as the Board of Study may nominate, subject in all cases to the condition that they are responsible for preparing examination papers, marking scripts or taking decisions in connection with the subjects of the examinations. At least one member of academic staff of each Department within the Faculty involved in the provision of the degree course in the subject in question should be so nominated. 1.10.8 The Head of any Department outwith the Faculty, or the Head's nominee, responsible for conducting an examination or examinations the results of which are to come before the Board. External Examiners 1.10.9 The External Examiners, if any, for any examinations the results of which are to come before the Board. 1.10.10 The Dean of the Faculty, or the Dean's nominee, shall be Convener of the Board for degree examinations other than Honours examinations. General Boards of Examiners - Joint Boards and Sub-Boards The Board for degree examinations other than Honours examinations for a degree course administered by a Joint Board of Study or a Sub-Board of Study shall comprise: Internal Examiners 1.10.11 The Convener of the Joint Board or Convener of the Sub-Board. 1.10.12 The Heads of Departments within the University or within any other educational institution involved in the provision of the degree course in question who are responsible for conducting an examination or examinations the results of which are to come before the Board. 1.10.13 Such members of the academic staff of the University or of any said educational institutions as the Joint Board of Study or the relevant Board of Study on the recommendation of the Sub-Board of Study nominate, subject in all cases to the condition that they are responsible for preparing examination papers, marking scripts or taking decisions in connection with the subjects of the examinations. External Examiners 1.10.14 The External Examiners, if any, for any examination the results of which are to come before the Board. 1.10.15 The Convener of the Joint Board or the Convener of the Sub-Board shall chair the Board for degree examinations other than Honours examinations for a degree course administered by a Joint Board of Study or a Sub-Board of Study. General Board of Examiners for the degree of BSc in Natural Sciences Internal Examiners 1.10.16 The Dean of the Faculty of Science, or the Dean's nominee. 1.10.17 The Course Coordinator for the degree, ex officio.
1.10.21 The External Examiners, if any, for any examination the results of which are to come before the Board, and one specific External Examiner to be the course assessor. 1.10.22 The Dean of the Faculty of Science or the Dean's nominee shall be the Convener of the Board. Secretary 1.10.23 The Clerk to the Board of Study shall act as a secretary to the Boards. The secretary shall call meetings of the Boards, prepare marks schedules, keep minutes of the meetings, record the decisions of the Boards to be signed by the Convener at the close of the meeting and ensure notification or publication of the results. In the case of Boards for final Honours examinations the presence of the Clerk is not required but the decisions of the Board must be authenticated by the signature of the Convener and the External Examiner(s). Procedure 1.10.24 The Boards shall act at all times in accordance with the degree regulations currently in force. 1.10.25 The mark shown for each candidate in a particular subject shall be the degree examination mark or a summary mark (which takes account of the candidate's performance in the degree examination, in laboratory and practical work and other class exercises forming an integral part of a class). The Boards shall be informed of the basis of computation if they so request. 1.10.26 The Boards shall recommend to the Board of Study whether a candidate has passed an examination. 1.10.27 The Boards shall recommend to the Board of Study the award of a degree. 1.10.28 The Boards shall recommend to the Board of Study whether candidates who have failed an examination may be permitted to present themselves for re-examination. The Boards or such other body as they may appoint for the purpose shall, on the basis of a candidate's performance in the examination, recommend to the Board of Study any of the following decisions: 1.10.29 Proceed to the next year of the course; 1.10.30 Re-attend a class or classes; 1.10.31 Apply for re-admission to a class or classes; 1.10.32 Suspend from attending classes; 1.10.33 Withdraw from the course. 1.10.34 The Board of Study referred to in Regulations 1.10.26 to 1.10.33 shall, where appropriate, be deemed to include a Joint Board of Study or a Sub-Board of Study. Examination Marks 1.10.35 Except as provided in Regulation 1.10.29 candidates shall be deemed to have passed an examination if they obtain a degree examination mark of not less than *% or a summary mark of not less than *% provided that they obtain a degree examination mark of not less than *%, except that candidates on a Pass degree course or on an Honours degree course but under consideration for transfer to a Pass degree course, who sit a degree examination set at Honours level in the second or subsequent years of the course, may be deemed to have passed the examination if they obtain a degree examination or summary mark of not less than *%. 1.10.36 For the degree with Honours candidates must obtain in the final examination degree marks or summary marks in their principal subjects and thesis (if any) which represent an overall performance assessed at *%. The names of successful candidates shall be placed in a class according to this assessment. The following table shall be a guide to the class of Honours to be awarded: 1.10.37 An overall performance assessed at *% or above - First Class 1.10.38 An overall performance assessed at *% to *% - Second Class (Upper Division) 1.10.39 An overall performance assessed at *% to *% - Second Class (Lower Division) 1.10.40 An overall performance assessed at *% to *% - Third Class 1.10.41 An overall performance assessed at *% to *% - Unclassified *A percentage agreed by Senate from time to time. 1.11 Regulations for Summoning Adjourned Meetings 1.11.1 If within half-an-hour from the time appointed for a meeting other than an adjourned meeting of the [General Convocation/Court/Senate/Board of Study/Joint Board of Study] of the University a Quorum as prescribed in the Statutes is not present, the Convener, or in the Convener's absence the Secretary, or a member of the administrative staff nominated by the Secretary, shall adjourn the meeting to the same day in the next week, at the same time and place, or to such other day and at such other time and place as the members who are present may determine. 1.12 Use of the Seal 1.12.1 The Seal of the University shall be of the form and design appended to these Regulations. 1.12.2 The Seal shall normally be kept in the custody of the Secretary or other Officer of the University authorised by the Court for that purpose.
1.13.1 Each Department in the University established under Statute XIII paragraph 4(E) shall have a Head of Department who shall be designated by the Court. 1.13.2 The Head of Department shall be responsible for maintaining and promoting the efficiency and good order of the Department, shall be the official correspondent of the Department and shall under the Court exercise authority in and bear responsibility for the Department as a whole. 1.13.3 The Head of Department shall be a senior member of the academic staff of the Department and normally shall be a Professor. A part-time member of staff normally will not be eligible for appointment as Head of Department. 1.13.4 Before making an appointment or reappointment of a Head of Department Court shall receive a recommendation, through the Principal, from the Dean of the appropriate Faculty who shall previously have consulted all the academic staff of the Department. 1.13.5 The Head of Department shall be appointed for a period of three years commencing normally on the first day of August in the year in which the appointment, or reappointment, is made. 1.13.6 The Court may reappoint a Head of Department for a second or subsequent term, subject on each occasion to the undertaking of the consultative process set out in Regulation 1.13.4, and also to such additional terms of office not exceeding three years each. 1.13.7 When a Head of Department is granted leave of absence for any period of up to eight weeks, the Head shall appoint as Acting Head of the Department for the period in question an existing member of the academic staff of the Department. Any appointment made under this Regulation shall be notified by the Head of Department to the Personnel Office for report to the next meeting of the University Court. 1.13.8 When a casual vacancy arises or when the Head of Department is granted leave of absence for any period exceeding eight weeks or when the Head of Department is unable for any reason to perform the duties of the office, other than as provided for in Regulation 1.13.7, the Principal shall, after consultation with the Dean of the Faculty who shall previously have consulted all the academic staff of the Department, appoint an existing member of the academic staff of the Department as Acting Head of the Department for an appropriate period which shall not exceed the duration of the period of office vacated. All appointments made under this Regulation by the Principal shall be reported to the next meeting of the Court. 1.13.9 During the period of office, an Acting Head of Department officially appointed by Court shall have the rights and responsibilities of a Head of Department. 1.14 Departmental Committees 1.14.1 Departmental Committees as defined by paragraph 16 of the Charter shall meet regularly, and normally at least twice in each of the first two semesters of the academic year. One of these meetings shall be the statutory meeting, to be addressed by the Head of Department. Additional meetings may be called by the Head of Department on the Head's own initiative and shall be called by him on the initiative of whichever is less of eight or of half of the academic staff appointed to the Department. 1.14.2 The Departmental Committee shall comprise all academic staff in the department and representatives of the research staff (ie those holding Research and Analogous staff appointments) in the Department. There shall be two representatives of the research staff, if such staff exist. At the discretion of the Head of Department additional members of the research staff in the department and members of staff based in the department and employed on other types of contract may be invited to attend. 1.14.3 The Head of Department shall normally be present at each meeting of the Departmental Committee and, if present, shall normally take the Chair. 1.14.4 The Departmental Committee may discuss and declare an opinion on any matter affecting the Department other than the private affairs of individual members of staff and may declare that opinion to the Head of Department and to the Board of Study of the Faculty or School in which the Department is situated. 1.14.5 Members of the Departmental Committee may request from the Head of Department information relevant to the discussions of the Committee and the Head of Department shall with discretion supply such information (which shall not unreasonably be withheld), except when it has been made available to the Head of Department on a basis of strict confidentiality within the University. 1.14.6 Within those powers of the Head of Department which it is competent to delegate to members of the Departmental Committee shall be administrative and managerial tasks associated with the Department, including arrangements for the organisation and the recording of meetings of the Departmental Committee. 1.15 Groups of Departments 1.15.1 The Court may wish from time to time to authorise the formation of a Group of Departments under the co-ordination of a Chairman of the Group. Regulations 1.13.3, 1.13.4 and 1.13.5 shall be applicable to the appointment of a Chairman of a Group of Departments mutatis mutandis. 1.16 Regulations for the Appointment (other than under Statutes IV and VIII) of Administrative Staff Each appointment shall be considered by a Committee under the Court which shall consist of: Appointments at Grade 6 1.16.1 (a) The Principal or his nominee who shall be Convener (b) The Secretary (c) Three further senior members of administrative staff nominated by the Convener (d) Two members appointed by the Staff Committee, one of whom shall normally be the Convener of the Staff Committee Appointments at Grades 5 and 4 1.16.2 (a) The Secretary who shall be Convener (b) Two further senior members of administrative staff nominated by the Convener (c) Two members appointed by the Staff Committee. Appointments at Grades 3, 2 and 1 1.16.3 (a) The Secretary, or his nominee, who shall be Convener (b) Two further senior members of administrative staff nominated by the Convener (c) One member appointed by the Staff Committee. 1.17 Election under Statute XIII of Non-Teaching Staff to Membership of the University Court The Court has made the following Regulations for the election under Statute XIII to membership of the Court of two members of the non-teaching staff of the University. 1.17.1 The non-teaching staff of the University shall elect two persons from among their number to membership of the Court. 1.17.2 The electorate shall comprise all members of staff of the University except ex-officio members of the Senate and those members of staff listed on the Electoral Roll for elections to the Senate. 1.17.3 Any member of the electorate, except for the Secretary, shall be eligible to stand for election, provided that he or she will have completed twelve months continuous service in the employment of the University by 31 July in the year before that in which the election is held. 1.17.4 The persons elected shall hold office for a period of three years starting on the first day of August in the year in which they are elected. 1.17.5 No person elected under these Regulations shall be eligible for re-election until twelve months after the completion of his or her period of office. 1.17.6 The election shall be conducted by the Secretary who shall be the Returning Officer and shall publish the result and subsequently report it to the Court 1.17.7 The election shall be conducted by secret ballot by means of the single transferable vote. In the event of the number of candidates being equal to the number of vacancies these candidates shall be elected without ballot. 1.17.8 (a) A list shall be prepared by the Secretary of all members of the full-time staff of the University in post on the sixth day of April of each year eligible to vote under Regulation 1.17.2. This list shall, subject to any amendments made by Court under the provisions below, be the Electoral Roll for the non-teaching staff elections to Court for that year. (b) On the first day of the third term in each year notices shall be published on University notice boards advising members of staff that the Electoral Roll for the year is available for inspection in the Staff Office for the period up to and including the last day of the third week of the third term. (c) Any member of staff wishing to challenge the inclusion or exclusion of any name in or from the Electoral Roll shall do so in writing to the Secretary by the last day of the third week of the third term, giving the grounds for the challenge. (d) The Secretary shall advise Court of any challenges so received and shall invite Court to make a decision on the points at issue. It shall be competent for Court to delegate authority to take such decisions to one or more of its members. 1.17.9 Elections shall normally be held during the last week of the third term on a date to be decided by Court. 1.17.10 Not less than four weeks before an election a Notice of Election shall be sent to each elector. The Notice of Election shall: (a) state the number of candidates to be elected; (b) ask for nominations on a Nomination Form which shall require the signature of five proposers and the name, status and date of appointment of the nominee together with his or her agreement to stand for election. The names of the nominee and of all five proposers must be included in the Electoral Roll; (c) state the closing time and date for receipt of nominations by the Secretary which shall be not less than two weeks later than the date of issue of the Notice of Election; (d) state the date of the election; (e) give information on election procedures; (f) indicate the places where nominations will be displayed. 1.17.11 As soon as possible after the receipt of a completed Nomination Form, the names of the candidate and of the proposers shall be displayed on an notice board and shall remain on display until after the election. 1.17.12 Not less than one week before the date of the election a Ballot Paper and an election envelope addressed to the Secretary shall be sent to each elector. The Ballot Paper shall name the candidates in alphabetical order and give instructions for the recording of votes on the Ballot Paper and for the return of the Ballot Paper. 1.17.13 The elector shall enclose the completed Ballot Paper in the envelope, sign in the space provided on the flap of the envelope and return it to the Secretary either: (a) personally between the hours of 10.00a.m. and 4.00p.m. on the date of the election; or (b) by post in time for it to be received before the end of the polling period. Before inserting the Ballot Paper in the ballot box the Secretary shall confirm the eligibility of the elector to vote. 1.17.14 The Secretary shall have the power to declare a Ballot Paper spoiled or invalid and to decide any matter concerned with the conduct of the election not expressly provided for. The Secretary shall report to the Court the number of spoiled and invalid papers and any decision taken in exercise of the above powers. 1.17.15 If for any reason the Secretary is unable to act the Chairman of Court shall appoint a substitute. 2 Requirements for Entrance to Undergraduate Courses
2.1 Admission to undergraduate courses is on a competitive basis. Requirements for entry to each course are specified in the Annual Undergraduate Prospectus in terms of the grades required at SQC Advanced Higher and/or Higher Grade and may also be specified in terms of named subjects and/or subjects from a preferred list set down in the Prospectus. Grade requirements are also specified in terms of GCE Advanced Level and/or Advanced Supplementary Level. Subject and grade requirements must normally be obtained at no more than two sittings. Additional General Entrance Requirements 2.2 Additionally, entry qualifications must reflect a broadly based education and proficiency in English and Mathematics: - SQC Standard Grade 3 or better (or GCSE or better) will normally be required in at least five subjects; - if course requirements at SQC Higher Grade (or GCE Advanced Level) do not include English and Mathematics, these subjects will normally be required at SQC Standard Grade 3 or better (or GCSE) Alternative Qualifications 2.3 The University may admit candidates with alternative qualifications if these are considered by the Course Selectors (acting on behalf of Senate) to be appropriate. 2.4 Exceptionally, the University may admit applicants whose qualifications do not conform to the stated SQC or GCE requirements provided they present other evidence which, in the opinion of the Course Selectors (acting on behalf of Senate) indicates a capability to complete the course successfully.
2.5 The University will operate a screening procedure for applicants in respect of criminal convictions. 2.6 Courses which involve students in contact with children under 18 or vulnerable adults will normally require a valid Disclosure Scotland Certificate.
2.7 All applications for full-time courses should normally be made through the Universities and Colleges Admission System (UCAS). Applications for part-time courses should be made direct to the University. 3 Library Regulations Definitions In Regulation 3: 'Library' means the University Library as defined in Regulation 3.1; 'Library staff' means the staff of the University Library; 'Librarian' means the University Librarian and Head of Information Resources Directorate or nominee; ‘Library Committee’ means the Committee constituted and appointed by the University Management Committee.
3.1 The University Library comprises: (a) The Andersonian Library (Curran Building); (b) The Jordanhill Library (Sir Henry Wood Building). (c) Such other places as defined by the Library Committee with the approval of Senate. 3.2 These Regulations apply to all constituent libraries of the University Library except where other specific provisions are stated. 3.3 A copy of these Regulations shall be displayed on the Library website and a copy shall be supplied to any member of the Library on request to the Librarian.
3.4 Each part of the Library is open at times designated by Senate. In exceptional circumstances (such as inclement weather or unavailability of staff) these times may be temporarily varied by the Librarian. Any changes to opening hours or additional opening hours will be publicised on the Library website and at the entrance to each constituent Library. The Library is closed during statutory holidays except where otherwise notified. The Andersonian Library The opening hours are to be found in the Andersonian Library and on the Library web-site (http://www.lib.strath.ac.uk/). Jordanhill Library The hours of opening vary: details are to be found in the Jordanhill Library and on the General Library web-site (http://www.lib.strath.ac.uk/). Admission 3.5 The following persons are eligible for membership of the Library. In the categories of membership noted in Regulations 3.5.4 to 3.5.7 the range of facilities granted will be at the discretion of the Librarian: 3.5.1 Members of the Court 3.5.2 Members of the staff of the University 3.5.3 Registered students of the University 3.5.4 Holders of degrees and other equivalent awards of the University and its antecedents. 3.5.5 Members of the academic and academic-related staff of Aberdeen, Abertay, Dundee, Edinburgh, Glasgow, Glasgow Caledonian, Heriot-Watt, Napier, Queen Margaret University College, Robert Gordon's, St. Andrews and Stirling Universities and the University of the West of Scotland. 3.5.6 Graduates of Aberdeen, Abertay, Dundee, Edinburgh, Glasgow, Glasgow Caledonian, Heriot-Watt, Napier, Queen Margaret, Robert Gordon's, St Andrews and Stirling Universities and the University of the West of Scotland. 3.5.7 Members of an Institution which is accorded the use of the Library by virtue of an agreement between the Institution and the University. 3.6 Other persons and organisations may be accorded certain Library facilities at the discretion of the Librarian. 3.7 No person may be admitted to membership of the Library until they have signed a declaration that they agree to abide by these Regulations. All members are required to inform the Librarian of their up-to date contact details including email and postal address both in semester and out of semester. The University Library will use these addresses for official communications and will not be held responsible for non-delivery where a change of address has not been notified. 3.8 All members of the Library will be issued with a membership card. The student card issued to a registered student of the University in attendance in any year incorporates a Library membership card. All other persons, including registered students not in attendance in any year, must apply for a membership card. Membership cards must be shown to Library staff on request. Failure to show membership cards to a member of Library staff, or lending a card to another person, may lead to readers being asked to withdraw from the Library for the day. Any repeat of such offence may be dealt with by recourse to the Regulations for Student Discipline. All suspensions will be reported to Supervisors or to Heads of Departments. The loss of a Library membership card must be reported to the Reader Services staff in either the Andersonian Library or the Jordanhill Library at the earliest opportunity. A charge will be made for replacement. Members of the Library are required to take responsibility for any unauthorised use of their cards. 3.9 An annual charge determined by the Librarian with the agreement of the Library Committee shall be made for the issue of Library membership cards to persons who are eligible for membership under Regulations 3.5.4, 3.5.6 and 3.5.7. Charges determined by the Librarian may be levied on persons or organisations who have been granted access to Library facilities under Regulation 3.6.
3.10 In addition to the disciplinary offences covered in Regulation 5.5, the following are prohibited in the Library (i) Disorderly or improper conduct; (ii) Noise, including conversation outwith the designated areas; (iii) Consumption of food and drink with the exception of bottled water A reader found with food or drink in the Library will be responsible for its immediate removal. Unattended food or drink may also be removed by any member of the Library staff and disposed of without prior warning. Mobile telephones, pagers and personal audio equipment must be switched off before entering the Library. Persons in breach of this Regulation may be required to leave the Library by the Librarian or by any member of the Library staff without prior warning and be suspended for a period of up to two weeks. All suspensions will be reported to Supervisors or to Heads of Departments. Any repeat of such offence may be dealt with by recourse to the Regulations for Student Discipline. 3.11 Action will be taken against anyone writing in or otherwise defacing or damaging Library property. 3.12 All users must leave the Library promptly when closure or any other reason for evacuating the building is signalled. 3.13 All users must comply with the Area Safety Regulations and with directions for evacuation in case of emergency or statutory fire drills. A copy of the Area Safety Regulations may be consulted at the Library Enquiry Desk. 3.14 Seats may not be reserved. Library material or personal effects left unattended in the Library may be removed by Library staff. 3.15 No person shall enter or leave any part of the Library except by the main Entrance and Exit except in the event of the Fire Alarm sounding. A person who is not a Library member shall not proceed into any part of the Library beyond the Entrance without presenting authorisation. A member of the Library staff may require any person within the Library to establish their identity at any time. A person leaving any part of the Library may be required to present all Library material for inspection at the Exit. Any member of the Library staff may require any person leaving the Library to establish items in their possession do not include Library materials not authorised for borrowing. Bags may be searched as readers leave the Library (see Regulation 3.18).
3.16 All Library material may be borrowed, with the exception of the following which may be borrowed only under special conditions as the Librarian may determine: (i) Books, serials and other Library material designated for reference only; (ii) Current parts of serials; (iii) Books, maps, microfilms, prints or manuscripts in any of the special or archival collections, and items of special value or rarity. 3.17 Notwithstanding Regulation 3.16, the Librarian may withhold or restrict the circulation of any Library material in the Library or transfer it from one part of the Library to another. 3.18 No Library material may be removed from the Library unless it has been duly issued. Any items of stock used in study carrels must be formally issued to readers; items of library stock not issued will be removed without notice. 3.19 A borrower remains responsible for any Library material on loan as long as the loan record remains active; Library material may not be transferred from one member to another. 3.20 Borrowers are responsible for protecting any Library material in their possession against damage. They are required to report to the Librarian any loss of or damage to Library material on loan to them. 3.21 Borrowers are required to return Library material either to a member of the Library staff at the Lending Services Desk during hours of full service or to one of the bookdrops in the Library. 3.22 Books and serials available for loan may be reserved. 3.23 No material on loan from the Library may be taken outside the United Kingdom except with the approval of the Librarian on each occasion. [Note: Regulations 3.24 to 3.31 do not apply to the Short Loan Collection.] 3.24 Applications to borrow Library material must be made at the Lending Services Desk by the borrower who must present their membership card or by using one of the self-issue machines. The maximum number of items that members may borrow is as follows: Undergraduate students 15 Postgraduate students 20 Academic and academic-related staff 30 Other staff 15 Persons eligible under the provisions if Regulations 3.5.1, 3.5.4 and 3.5.6 10 Persons eligible under the provisions of Regulations 3.5.5, 3.5.7 and 3.6 5 Different entitlements may be applied to students undertaking vocational courses and short courses. The Librarian has discretion to adjust the number of items borrowed. A voucher must be completed for the loan of each part or volume of a serial borrowed. 3.25 The maximum period of loan for books shall be six weeks for all borrowers. Other loan periods exist for other categories of materials. 3.26 The maximum period of loan for serials shall be one week. 3.27 Loans of books and serials may be renewed for further periods. Applications for such renewals should be made personally, or by post, telephone or electronically by accessing your personal Library account through the Library web-site. If the period of loan has already expired renewal will be granted only if items are returned to the Library by the borrower and any outstanding fines are paid. On the third application for renewal of a loan the item must be presented at the Lending Services Desk where its re-issue may be approved by the Librarian if the item is not required by another reader. 3.28 The Librarian may recall any book or serial from a borrower by notice which shall normally specify return within five days, except that no borrower will normally be required to return a book within fourteen days or a serial within two days of the initial date of loan. Immediate return may be required in special circumstances. 3.29 Borrowers who fail to return books and serials within the loan periods specified in Regulation 3.25 and 3.26, or within five days after issue of a notice of recall under Regulation 3.28, shall be charged fines. Current fine charges can be found on the Library web-site or in the Library. Fine rates and ceilings may be increased by the Librarian with the endorsement of the Library Committee. 3.30 If Library material is still outstanding after a period of six weeks from the date when it first became overdue, it will be deemed to be lost and subject to action by the Librarian under Regulation 3.44. In such cases, a non-refundable administrative charge will be levied irrespective of whether the book is subsequently returned. 3.31 If any fine is outstanding after a period of ten weeks from the date when the material first became overdue, the Librarian will refer the matter to the Finance Office which will institute procedures to recover the money owed.
3.32 Applications to borrow Library material must be made in person at the Short Loan Desk by the borrower who must show his or her membership card. The maximum number of Short Loan Collection items that a member may borrow is three. 3.33 Loans may be renewed only on personal application at the Short Loan Desk. 3.34 Borrowers who fail to return Short Loan items within the loan period shall be charged fines. Current fine rates can be found on the Library web-site or in the Library. Fine rates and their limits are reviewed regularly and may be increased at the discretion of the Librarian with the endorsement of the Library Committee. 3.35 If Library material is still outstanding after a period of two weeks from the date when it first become overdue, it will be deemed to be lost and therefore subject to action by the Librarian under Regulation 3.44. In such cases, a non-refundable administrative charge will be levied irrespective of whether the book is subsequently returned. 3.36 If any fine is outstanding after a period of six weeks from the date when the material first became overdue, the Librarian will refer the matter to the Finance Office which will institute procedures to recover the money owed. Inter-Library Loans 3.37 Material borrowed from other libraries is subject to the conditions imposed by the lending library and by these Regulations. Stocktaking 3.38 An inspection of the stock of each part of the Library shall be made at intervals. During such inspection, that part of the Library shall be closed. Penalties and Discipline General
3.39 Under the terms of Ordinance 12, paragraph 5, the Librarian or the Librarian’s Depute or any other authorised member of staff shall be responsible for maintaining order in the Library and may require any person who is guilty of disorderly or improper conduct or any breach of these Regulations to withdraw from the Library for the day. Without prejudice to the foregoing general powers the Librarian shall have further powers specified in these Regulations. 3.40 Alleged breaches of these Regulations by registered students of the University shall, except where the Regulations specifically provide otherwise, be investigated in accordance with the Regulations for Student Discipline. Under the terms of Regulations 5.2.2 and 5.4 of the Regulations for Student Discipline, the Librarian shall be entitled to deal with any disciplinary matter of a minor nature being any offence of a general nature prejudicial to good conduct and good order within the Library. Failure to submit to any suspension imposed under these Regulations shall be treated as a major offence to be referred to the Discipline Committee. A student who is in breach of discipline may incur one or more of the penalties cited in Regulation 5.9. 3.41 The Convener of the Discipline Committee (or if not available, the Chief Operating Officer) shall have power in special circumstances to suspend forthwith the Library and/or University membership of any registered student of the University who is alleged to have committed any breach of these Regulations. Such suspension shall only be imposed after receipt of a preliminary report of the facts of the case and shall remain in force until the completion of the first hearing of the case under the procedures specified in Regulation 3.40 or until it is lifted by the person who imposed it. Any exercise of the powers of suspension granted by this regulation shall be without prejudice to any penalty of suspension incurred or imposed under the provisions of Regulation 5.9 of the Regulations for Student Discipline and Regulation 3.43 below. 3.42 Where any member of the Library other than a registered student of the University is alleged to have committed any breach of these Regulations for which a specific penalty is not prescribed herein or fails to submit to any suspension imposed under these Regulations, or otherwise behaves in a disorderly or improper manner, the Librarian shall suspend the person’s membership and report the matter to the University Court.
3.43 The Librarian, being satisfied that an offence has been committed, may impose the following penalties on a member who contravenes the provisions of Regulation 3.18 by removing a book or serial beyond the Library Exit without its having been duly issued. For the first offence: suspension from membership of the Library for up to two weeks. For a second offence: suspension from membership of the Library for up to three months. For any subsequent offence: suspension from membership of the Library for up to three months and referral of the case to the Senate Discipline Committee under the provisions of Regulations 3.40 and 3.42. Such an offence may be subject to criminal proceedings. Loss or Damage 3.44 The Librarian shall assess responsibility for loss of or damage to Library material in use by or on loan to members and shall levy charges thereon. If such charges remain unpaid after a period of four weeks from the date when they are levied the Librarian shall refer the matter to the Finance Office which will institute procedures to recover the money owed. Failure to Pay Fines and Charges 3.45 A member who fails to pay any fine or charge shall not be entitled to the rights and privileges of membership of the Library until the fine is paid or the matter is otherwise disposed of, except that Library material borrowed other than that on which the fines are due shall not be deemed as overdue until such time as it would become overdue if the rights of membership had not been suspended. [In terms of Ordinance 5, paragraph 6, no person shall be admitted to a Degree or granted a Diploma or Certificate unless all fines or charges due under these Regulations have been paid.] 3.46 The Librarian shall require the payment of all fines imposed under these Regulations and impose charges and suspension without mitigation or favour, except that the Librarian may take account of illness or other special circumstances.
3.47 Theses and other material deposited in the Library in accordance with Regulation 20.6 are available for consultation in the Library. Where more than one copy of a thesis is held by the Library, a copy may be available for individual loan, or, on receipt of an application from its Librarian, for consultation in an approved library. All consultation, loan or copying of theses is subject to any restriction imposed under Regulation 20.6.19 (Regulations for Higher Degrees) and under the provisions of the Copyright, Designs and Patents Act 1988, and all subsequent Regulations and legislation pursuant thereto. 3.48 On written request by the appropriate Head of Department, one copy of a thesis or other material deposited in the University Library in accordance with Regulations 20.1 – 20.4 (General Regulations for Higher Degrees by Research) may, notwithstanding Regulations 20.6.15 and 20.6.16, be transferred for retention in that Department although that copy will remain subject to the provisions of Regulations 3.47, 3.49 and 3.50. Where a moratorium has been imposed in accordance with Regulation 20.6.19 such transfer shall not take place until the lifting of the moratorium. 3.49 Where the author has not lodged with the Librarian a written objection to the copying of their thesis, the Librarian may give permission for single copies of that thesis, in whole or in part, to be made for the purposes of research or private study, or for deposit in the British Library. 3.50 Persons borrowing or consulting a thesis, or receiving copies of a thesis in whole or in part, must observe the author's rights set out in the declaration contained in Regulation 20.6.6.
3.51 All members must recognise that copying of materials in any manner is strictly controlled. All persons admitted to the Library under Regulations 3.5 and 3.6 must abide by the terms and conditions of the Copyright, Designs and Patents Act 1988, and all subsequent Regulations and legislation pursuant thereto, and the license agreement between the University and the Copyright Licensing Agency, and any body with which the University enters into an agreement to control and enforce copyright in any category of material. Regulation 6.13 also applies. (A copy of the Act, additional legislation and other information is available at the Level 3 Enquiry Desk in the Andersonian Library.)
3.52 As part of the service provided by the Library of the University of Strathclyde the staff of the Library will assist members to locate published information in printed, electronic or other format, whether held within or external to the Library. The Library will try to ensure the efficiency of this service, but does not guarantee the completeness or accuracy of any search carried out or of any information supplied. Neither the University of Strathclyde nor any member of its staff accepts responsibility for errors or omissions in the detail, scope or context of information supplied or obtained from any of the above mentioned sources or for any loss or damage incurred by any member or other person or organisation as a result of any such error or omission or of negligence or otherwise in relation to any of the services provided by the Library. Information supplied by the Library may be protected by copyright and the owner of copyright may have a remedy against anyone copying or publishing the information without consent.
3.53 The use of computing facilities in all University locations is governed by Regulation 6.11. Where information is made available in electronic form, users must observe all conditions of use imposed by vendors as part of the licensing or sale of their products. 4 Examination Regulations for All Instructional Courses Yüklə 1,07 Mb. Dostları ilə paylaş:
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