Eddi carer management system dictionary
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| EDDI CARER MANAGEMENT SYSTEM DICTIONARY This document was created in collaboration with Di Krygger (Anglicare), George Metaxas (OzChild), Jasmine Perry (MacKillop Family Services), Anita Pell (Berry Street) and the EDDI team and approved by the Fostering Connections project Operations Working Group. Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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CONTENTS
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Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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INTRODUCTION Who uses this dictionary? The EDDI CMS dictionary is useful for all recruitment staff, case workers and management staff using the EDDI system.
Understanding the terms in this dictionary will help you to enter data into EDDI correctly. This will assist your agency in keeping correct records of prospective and current carers, and enable you to draw accurate data from reports.
Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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GENERAL TERMS I nitial Enquirer: The person who first made an enquiry about becoming a carer either through the enquiry line, centralised Fostering Connections website or direct to an agency.
Each person who lives in or frequently visits the initial enquirer’s household.
information relating to the initial enquirer and all household members.
Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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PHASES Phases indicate whether a record is a prospective or accredited carer household and if it can accept placements.
The phase should be manually adjusted in EDDI CMS according to the current status of the household.
but can’t accept placements due to issues around compliance.
– Inactive: Household is accredited but unable to accept placements for reasons nominated by household members e.g. Household is on holiday, household wants a break from accepting placements.
– Full: Household is accredited but already has a placement.
– Vacancy: Household is accredited and is available to accept placements. Assessment: Household is sitting at the assessment phase prior to accreditation. Household may proceed to accreditation. This phase applies to all events prior to Panel Date.
– Withdrawn: Household withdrew at the assessment phase prior to accreditation. Household will not proceed to accreditation. This phase applies to all events prior to Panel Date. Household may recommence accreditation process at a later date.
to accreditation. This phase applies to all events prior to Training Module 1.
– Withdrawn: Household withdrew their enquiry at the enquiry phase prior to training. Household will not proceed to accreditation. This phase applies to all events prior to Training Module 1. Household may recommence accreditation process at a later date.
process. Please see Exit Reasons for specific details.
: Person’s enquiry is active and their household has progressed to Shared Stories, Shared Lives training. This phase applies to all events Training Module 1 through to Training Module 8.
– Withdrawn: Household withdrew their enquiry during the training phase. Household will not proceed to accreditation. This phase applies to all events Training Module 1 through to Training Module 8. Household may recommence accreditation process at a later date.
Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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EXIT REASONS An exit reason describes why a carer has withdrawn or exited from the program. Exit reasons must be completed for each household that exits the program either voluntarily or involuntarily prior to or post accreditation. Exit Reason: Change in Personal Circumstance Change in Personal Circumstance applies to prospective and current carers who are exiting the program due to a change in personal circumstances affecting their capacity to accept placements. Exit Sub-reasons:
personal or financial capacity to accept placements.
agency’s service area and they are no longer able to progress to accreditation or take placements with that agency.
– current changes to household structure prevent person from being accredited or accepting placements.
Involuntary exits apply in cases where the prospective carer has been deemed unqualified for accreditation by an agency. This extends to prospective carers who do not respond to multiple contact attempts, as this demonstrates a lack of current interest in becoming a carer.
Displayed Unsuitable Behaviour: Household member has demonstrated unsuitable behaviour that may compromise the wellbeing a child or young person in their care. E.g. violent or aggressive behaviour, behaviour indicating mental health issues.
check.
Children Check.
been disqualified from accreditation by an agency.
Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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Neglect/Insufficient Care Standard: Case worker has identified that accredited carer is neglecting a child or providing an insufficient quality of care. Carer should be exited from the program to avoid further placements.
that may compromise their own wellbeing or that of a child/young person in their care.
enquirer without success.
Exit Reason: Not Suitable Not Suitable exits apply in cases where the prospective carer has been deemed to be of unsuitable character or circumstances for accreditation by an agency.
Agency Decision: Household member has been deemed of unsuitable character to become an accredited carer. Cleanliness/Health Hazard: The household is unclean or has identifiable health hazards that may compromise the health, security and wellbeing of a child/young person in their care. Financial Constraints: Household does not have enough income to manage the day to day needs of the child.
E.g. person was seeking employment, person confused foster care with child care work.
to reside with them.
carer. E.g. Person was seeking to adopt, person seeking to become a kinship carer.
enquirer without success.
to complete a home environment check. Unsuitable Living Arrangements: Household has a relative/friend/domestic partner living in the household who may compromise the wellbeing of a child/young person in their care. Unsuitable Parenting Style/Discipline: Household member has indicated or demonstrated unsuitable parenting or discipline style to assessor or case worker. E.g. Person has smacked child as discipline for misbehaving. Prospective carer should not be accredited. Current carer should be exited from program. Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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Exit Reason: Voluntary Exit
Voluntary exits apply in cases where the prospective carer has decided to leave the program prior to or post accreditation.
diagnosed health problems preventing them from becoming a carer.
placements due to new or existing commitments.
Out of Region exits apply in cases where an enquiry has come from a person who lives outside the agency’s
service area. Exit Sub-reason Cannot Provide Service: Initial Enquirer lives outside agency’s catchment area and can’t be accepted for accreditation or placements by your agency. This also applies to enquiries that come direct to your agency and move outside your catchment area.
Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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EVENTS Events are key milestones that need to be completed or reviewed in order for a person to become or remain an accredited carer. Some events apply to entire households, while others apply to individual household members. Please note all events below are listed in alphabetical order, not the order they would take place pre or post accreditation. Compulsory Events Toward Accreditation Compulsory events toward accreditation are the events you need to complete in order for a prospective carer to become accredited in the system. There are 27 events to complete in total.
Accreditation Date: Date household member was accredited. Assessment Interviews A-D: Documents the four assessment interviews undertaken between the assessor and household members to confirm their suitability for accreditation.
Household member’s assessment report has been completed .
confirming their intent to commence the journey to accreditation.
which household member’s cri minal check is valid. Enquiry Date: Date the initial enquiry was first accepted by the recruitment worker at the agency.
Fire Safety Audit: Identifies that checks have been conducted to ensure the household has a fire safety plan in place and/or is safe from bushfires. A fire safety plan must be discussed with the household prior to accreditation. Only agencies in bushfire prone areas require a bushfire plan. DHHS provides annual updates to agencies on bushfire prone areas.
directly with the initial enquirer and about becoming a carer.
s of the household member’s health check and confirmation of date clean bill of health was confirmed.
securely housing a child or young person.
their enquiry has been detailed by recruitment worker.
Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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Information Session: Date household member attended carer information session.
worker.
household member’s medical check has been completed.
Confirms household member’s suitability to become a carer has been supported by referees.
household members. Please note you can include the names of multiple household members in the comments section of each module.
household member’s Working with Children Check is valid from.
Post accreditation events are events that you can update and monitor for accredited carers to assist with your record keeping.
accredited carer.
by the agency.
signed at first post accreditation supervision session prior to first placement. Confidentiality Form: Confidentiality form has been signed at first post accreditation supervision session prior to first placement.
paid by the DHHS .
DHHS Carer Register Registration: Carer has been registered with DHHS. Register of out of home carers within 14 days of approval.
Prepared by Dan Christie Senior Project Coordinator, Fostering Connections Last updated Wednesday, 22 February 2017 Next review June 2017
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DHHS Carer Registration Closure: Agency has contacted DHHS to deregister household. Disability Training Module: Disability Training Module completed. Exit Interview: Details of the Exit Interview for household that has been exited from the program. Exit Letter Sent: Household member has been sent a letter confirming they have been exited from the program.
response has been recorded.
accreditation supervision session prior to first placement.
procedures, including procedures to follow in medical and non-medical emergencies and accidents.
an interview with children living in the household. Post Accreditation Training: Training delivered to a household member after accreditation.
with another agency.
only).
their assigned case worker.
training (Circle program) making them eligible to accept a therapeutic care placement.
training. Unsuccessful Contact Attempt: Recruitment or Case Worker has unsuccessfully attempted to contact a household member.
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