Emma form 2 Deployment Checklist

Emergency Management Mutual Aid Plan

EMMA FORM 2 - DEPLOYMENT CHECKLIST (1 of 3)

When placed on standby for potential deployment:

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  Inform the notifying Emergency Management Mutual Aid (EMMA) Coordinator of any special accommodations you may need
  
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  Check work and personal schedules for potential conflicts; develop plans or strategies to clear conflicts
  
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  Follow proper protocol within your agency to gain approval for the potential deployment
  
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    Check deployment personal ‘Go Kit’ to ensure readiness
    
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    Ensure that you have a two-week supply of prescription medications
    
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    Ensure you have adequate travel cash
    
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    Ensure personal identification is included
    
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  Charge and pack cell phone, pack charger
  
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    If you plan on bringing your personal electronics consider rules regarding replacement of items not requested as part of your deployment
    
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  Monitor media and other information sources to develop situational awareness
  

Once requested to deploy:

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  Contact the appropriate SEMS level EMMA Coordinator to do the following:
  

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  Request a copy of the most recent Situation Summary to establish operational awareness
  
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  Identify assigned position/role, deployment location, special route or other travel instructions (e.g., preferred mode of travel)
  
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  Identify assigned supervisor and phone/e-mail contact information
  
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  Identify travel arrangement process (e.g., has the Requesting jurisdiction blocked hotel rooms?)
  
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  Request a copy of the completed EMMA Form 1 - Resource Request and Assignment
  
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  Request briefing on any special work site security or access procedures and any special environmental or health concerns for the area where you are being deployed
  
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  Exchange cell phone and other contact information
  

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  Notify your employer of your deployment schedule, change voicemail and e-mail messages to reflect your absence
  
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  Inform key business contacts of your deployment
  

EMMA FORM 2 –DEPLOYMENT CHECKLIST (2 OF 3)

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  Non-state personnel: Log on to the Federal General Services Administration website, www.gsa.gov (see Policy & Regulations – Travel, Transportation & Relocation) to access the travel allowance schedules for the assigned city
  
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  Make travel, rental car and lodging reservations, provide travel and lodging information to local and Regional EMMA Support Coordinators
  
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  Complete packing and travel
  

Upon arrival at assigned location:

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  Notify Providing Jurisdiction EMMA Coordinator and family of safe arrival
  
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  Sign in through the appropriate location and obtain any security passes/identification that may be required
  
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  Whenever possible obtain a copy of your ‘sign in sheet’, this may be an ICS-211 Incident Check-in List or other similar form
  
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  Notify the Requesting EMMA Coordinator of your arrival and verify assigned location (requesting EMMA Coordinator should inform Regional EMMA Coordinator)
  
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  Check in with your assigned supervisor for an assignment briefing, including:
  

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  Your position, operational period and shift assignment
  
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  Delegation of authority, resource request and financial commitment approval procedures
  
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  Personnel list for assigned staff
  
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  Information security protocols
  
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  Potential political issues or sensitivities
  
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  Workstation location
  
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  Point of contact to set up computer network and voicemail system access, acquire phone number directory, e-mail address lists and Emergency Operations Center (EOC) software tip sheets or operational software training
  
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  Copy of the current Incident Action Plan/Action Plan, including:
  

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  Daily meeting and conference call schedules
  
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  Reporting deadlines
  
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  Situation status
  
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  Current priority activities
  

EMMA FORM 2 –DEPLOYMENT CHECKLIST (3 OF 3)

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  Request a copy of available EOC orientation/operations information, including incident-specific safety briefing materials
  

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  Set up workstation, including files to track assignment information:
  

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  Copy of the EMMA Form 1 - Resource Request and Assignment
  
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  Timesheets to track hours worked (unless otherwise specified, deployed EMMA personnel should track time and hours as done at home agency)
  

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  Maintain Duty Log (May use ICS 214-1 & 214-2) for reference after deployment, maintain copy.
  
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  Note lessons learned and suggestions for improvement of the Emergency Management Mutual Aid plan
  
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  Obtain EMMA Form 4 - Exit Survey to build a useful summary of after action items specifically aimed to build a better EMMA Plan.
  

(Rev. 2/27/13)