Hamad medical corporation
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HAMAD MEDICAL CORPORATION Department of Medical Education Graduate Medical Education Office (GMEO) HMC Residency Eligibility, Selection & Matching Process 2016 Intake Academic Year 2016 - 2017 FREQUENTLY ASKED QUESTIONS (FAQs) Updated in September 2015 HMC Residency Eligibility, Selection, Matching Process and Admissions Academic Year 2016-2017 1. How can I complete my Application? Please read the Guidelines for completing the HMC Residency Matching Program Application in Annex (A) Page 9 2. Who can apply for HMC Residency Training Programs? a. All Qatari interns b. International Medical graduates of medical schools listed on register of the Foundation for Advancement of International Medical Education and Research – International Medical Education Directory (FAIMER-IMED) http://www.faimer.org, who graduated in 2011, 2012, 2013, 2014 or 2015 and are eligible for licensing in their home country or the country of graduation. c. Applicants MUST have a valid Medical License or are eligible for licensing in their home country or the country where they currently practice. 3. What is the Internship Training Program? Internship Training Program is twelve months of clinical rotations in major medical specialties (e.g. Medicine, Surgery, Pediatrics, Obstetrics and Gynecology) after graduation from Medical School. The trainees should receive a Certificate of Completion of Internship at the end of the Internship Program. Medical Graduates who have done a one-year of postgraduate hospital-based training in one or more major medical specialties may be considered equivalent to internship training. The HMC Department of Medical Education does NOT consider the last year of Medical School, Externship Rotations, Observership Rotations, and Clinical Attachment Rotations as Internship Training.
HMC will NOT accept applicants who are out of clinical practice for more than one (1) year. 5. What are the Mandatory exams required for HMC Residency Matching Programs?
The minimum requirement for this year is USMLE Step 2 CK or IFOM-CSE. The IFOM-CSE pass scores should be equivalent to the pass scores of USMLE for that year (this score changes every year). Priority will be given to those who have passed both parts of any of the above exams. These exams are intended to determine an examinee’s relative areas of strength and weakness in general areas of clinical science, not to predict clinical performance. -NBME (http://www.nbme.org/pdf/ifom/IFOM_2012_CSE_SIG.pdf)
USMLE STEP 1 http://www.usmle.org/apply/ http://www.usmle.org/step-1/ USMLE STEP 2 CK http://www.usmle.org/apply/ http://www.usmle.org/step-2-ck/ IFOM-BSE http://ifombasic.startpractice.com IFOM-CSE http://www.nbme.org/ifom/
6. Are there acceptable alternative exams for HMC Residency Matching Programs? The Canadian Evaluation Exam of the Medical Council of Canada (MCCEE) and Qualifying Examination of the Medical Council of Canada (MCCQE) Part 1 can be considered for applications to the HMC Residency Matching Programs. Applicants may register for the MCCEE and the MCCQE Part 1 online through the links below:
HMC will NOT accept incomplete applications without the results of passing the required exams. Applicants MUST submit a complete application and include copies of the results of the required exams in one package and send it to the Department of Medical Education at HMC before the closing date (December 17, 2015). Applications submitted after the closing date will NOT be accepted or reviewed. 8. What are the minimum scores required for TOEFL or IELTS Exams? TOEFL PBT exam minimum passing score required is 550 TOEFL CBT exam minimum passing score required is 213 TOEFL IBT exam minimum passing score required is 80 (professional level) IELTS exam minimum passing score required is (7.0) (academic level) 9. What about any other exams (Australian or PLAB) - would they exempt me from sitting USMLE or IFOM? HMC will ONLY accept USMLE, IFOM, and Canadian Exams for the HMC Residency Matching Programs. (Refer to Question 5) 10. Is there any exemption from taking the IELTS or TOEFL? All Applicants MUST submit evidence of passing the English Language Competency Exams (IELTS or TOEFL) as required for HMC Residency Matching Program Applications. Living in a country where the English Language or studying at a medical school where English is the official language will not exempt an applicant from taking the IELTS or TOEFL. 11. What about the visit visa process for the interviews? HMC is only responsible for issuing Visit Visa to applicants who will be shortlisted by the programs and invited for personal interview in Qatar. However, HMC will not cover or fund any travelling or living expenses for shortlisted applicants invited for the personal interviews. For applicants who require HMC to issue “OK to Board”, they must provide the Department of Medical Education with the following:
12. What about the recruitment process in HMC?
13. How can I check on the status of my application? The Medical Education Department will inform the applicant via email once the complete application is received. Once shortlisted by the program for the personal interview, the candidate will then be notified by the Medical Education Department via E-mail. If the candidate passes the matching personal interview, he/she will be informed about the final matching result via E-mail, and the candidate may receive the Offer of Employment from HR Recruitment Section on later dates. All applicants are discouraged from making phone calls to the Department of Medical Education to follow on the status of their applications. 14. What are the Residency Programs sponsored by HMC and what is their duration?
15. What is the ACGME-I accreditation? And ACGME-I requirements? Accreditation Council for Graduate Medical Education International (ACGME-I) accreditation demonstrates that graduate medical education programs outside the United States meet established standards for Institutional, Foundational, and Advanced specialty education. The ACGME-I employs a comprehensive, peer-review process not only to evaluate, but also to improve and publicly recognize programs and sponsoring institutions in graduate medical education that meet – and often exceed – our standards of educational quality. - ACGME-International (http://www.acgme-i.org/Requirements-and-Process-Overview/What-is-Accreditation) Accreditation is not certification. HMC is NOT currently offering American Board Certification yet and graduates will sit for Arab Board Certification Exams. 16. What is the Matching Process?
Shortlisted Applicants will be notified via E-mail regarding the details of the Residency Matching Interviews.
Program Directors will review the Waiting List applications again and the Department of Medical Education may contact applicants on the Waiting List if they get selected by the Program. 17. What is the Letter of Intention (personal statement)? It is a short letter addressed for EACH PROGRAM expressing the applicant’s interest in joining a particular HMC Residency Program. The letter should also highlight the applicant’s strengths and experience to showcase his application to the department he/she has opted to apply to. 18. What is the Letter of Recommendation? The applicant must enumerate the persons indicated as referees for the applicant. The applicant must include the full name, official designation, email and other contact details for each referee whose names appear on the Recommendation Letters as attached on the Application. 19. What do interviewers focus on?
20. Can a resident transfer to another program after the match? It is not possible or advisable. Candidate may risk losing his/her post in the program. 21. What about the resident’s professional Language competency TOFEL or IELTS? The resident is supposed to provide evidence of passing one of these tests before the closing date and a copy of the scores should be included in the application package. The USMLE Step 2 CK component of spoken English does NOT replace IELTS or TOEFL.
The process is entirely done by the Human Resources Department and may take a few weeks to few months however residents should join the program before the 1st of July each year. The process includes:
23. What about resident salaries and benefits? Residents will get paid monthly salary as per HMC Human Resources Department. They will start receiving salary from the date of signing the contract, with annual increments based on performance evaluation. Details of salary and benefits will be included in the Residents Terms and Conditions of Employment which will be attached to a contract of employment.
(Handwritten applications WILL NOT BE ACCEPTED)
https://www.hamad.qa/EN/Education-and-research/Medical-Education/Pages/default.aspx
The documents requested with English Language are as follows:
Medical Education Department Hamad Medical Corporation P.O. Box 3050 Al Rayyan Rd., Doha State of Qatar The candidate is advised to keep the tracking reference number issued by the registered mail courier or postal service provider to regularly check and verify if the package was delivered and received by the Medical Education Office.
Guidelines on Completing the Application Form
Candidate Name should be ELECTRONICALLY-TYPED IN CAPITAL LETTERS and should reflect the same name as spelled on the applicant’s Passport.
Passport should be valid for minimum one year by the end of July 2016 If the Passport will expire before April 2016, the applicant MUST have their passport renewed.
Applicants must provide a valid E-mail address on the Application Form and CV. The Applicant should check the E-mail address provided regularly to follow-up responses from HMC. In some cases, E-mail providers may redirect certain e-mails to the Junk/Spam Folder. It is highly advised that the applicants should check their E-mail on a regular basis including the Junk/Spam Folder. Medical Education is not responsible if the candidate fails to receive or respond to any communication sent by the Medical Education Office. Applicants MUST provide their personal mobile number and their home phone number. Applicants living outside their home country should provide a contact number in their current country of residence and a contact number for their next of kin currently living in their respective home country.
Name of Medical School/ College or Faculty should be ELECTRONICALLY-TYPED IN CAPITAL LETTERS as shown on the degree. Applicants must provide accurate details for the following:
(The Date of Passing the Final Exams, NOT the date of issuing the degree)
All qualifications awarded to the applicant MUST be documented including the Name of Academic Qualification Awarded, the inclusive dates, awarding date, and country where the academic qualification was awarded.
The applicant MUST write the start date and the completion date of the internship training program as well as the institution and country where the internship training program was undertaken.
The candidate MUST indicate the License Number, Type of License, Country where the Medical License was issued and the validity of the license. The Candidate must either be eligible for licensing or was issued a valid medical license in the country where they currently practice.
Applicants must indicate their native language and second language then accordingly rate their competencies for each.
The applicant must state the inclusive dates (from-to) for every period of post-internship practice or training in chronological order starting from the most recent. The applicant MUST provide reference and support with evidence (i.e. document from the hospital or health institution or university). Undocumented experience will be considered as gap in training or clinical practice. If there is a gap in clinical practice or training, the applicant is required to state the duration of the gap including the details regarding the gap period.
The applicant MUST specify the current clinical post held at the time of completing the application including the Title/Position, Institution/Hospital name, Country where the institution/hospital is based, Inclusive Dates of the current clinical post and the Type of Training.
The applicant MUST specify the clinical post/s held previously including the Title/Position, Institution/Hospital name, Country where the institution/hospital is based, Inclusive Dates of the clinical post and the Type of Training.
The applicant MUST enumerate the persons indicated as referees for the applicant. The applicant must include the Full Name, Official Designation, E-mail and other Contact Details for each referee whose names appear on the Recommendation Letters as attached with the Application.
The Dean’s Letter is usually prepared to provide an evaluation and summary of the medical student’s achievements across all aspects of their medical education. The current terminology associated with the Dean’s Letter is the Medical Student Performance Evaluation (MSPE).
If the candidate is currently working or enrolled in a Residency Program, he/she is required to submit letter from immediate Supervisor or Program Director, as relevant, confirming that he/she is currently working in good standing.
The candidate is required to submit a letter of recommendation from a consultant or faculty who he/she worked with closely within the university or during postgraduate training or experience. 11. Matching Choices The Applicant must select only two (2) programs as FIRST CHOICE and SECOND CHOICE. HMC will give more weight to the first choice, and the application will be screened by the concerned program. The candidates may not get the opportunity to be interviewed in the Second Choice Program as it depends on available posts. 12. Exam Results/Scores - Mandatory Exam Results The Applicant must indicate his/her exam scores for the mandatory exams (USMLE Step 1 and Step 2 CK or IFOM-BSE and IFOM-CSE) in the Application Form and submit copies along with the completed application. The minimum requirement for this year is USMLE Step 2 CK or IFOM-CSE (Question 5) If the candidate is matched for a program, he/she is required to request IFOM or ECFMG centers to send a copy of the candidate’s exam results directly to Medical Education Department. Matched Candidates holding exam results for USMLE-Step 2 CK should complete ECFMG Request Form 172 for verification report to the mailing address below: Dr. Abdullatif Al Khal Director, Medical Education Medical Education Department Hamad Medical Corporation Al Rayyan P.O. Box 3050 Doha, Qatar Matched Candidates holding exam results for IFOM-CSE are required to provide the Medical Education with their Username and Password through the NBME website. Medical Education will download the result from the website for verification.
The Applicant must indicate his/her exam scores for the English Language Competency Exams (IELTS or TOEFL) in the Application Form and submit copies of the exam results along with the completed application. Original Copies of the English Language Competency Exam Scores should be forwarded by the exam centers to the HMC Medical Education Department once the eligible candidate gets shortlisted for the personal interviews. Additional Information The Applicant may indicate any other information related to their application into the Residency Matching Programs. Any additional information, including certifications, merits should be submitted with verifiable evidence.
APPENDIX (B) Guidelines on Formatting Your CV
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