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KHADI GRAMODYOG BHAVAN

KHADI AND VILLAGE INDUSTRIES COMMISSION

IRLA ROAD, VILE PARLE (WEST), MUMBAI – 56
Khadi Gramodyog Bhavan has planned to organize Borivali Khadi Fest-2010-11 Exhibition in the premises of C.B. Kora Kendra Borivali West, Mumbai for a period of one month commencing from 24.12.2010 and concluding on 18.01.2011, with the possibility of extension for another one month. In order to organize the same there is a necessity to build temporary structures in the form of stalls and other arrangements, for which the tenderers are invited from the interested parties. The terms and conditions for the same are detailed below:-
TERMS AND CONDITIONS
1. SCOPE OF WORK : Enclosed at Annexure -1.
2. GENERAL


  1. The entire temporary structure shall be built with readymade materials at the risk and cost of tenderer / contractor.




  1. The entire structure shall be homogenous, attractive built, with tin shed including arrangement of water proofing etc. providing qualitative materials, good workmanship and watertight.




  1. The structure should remain in tact for a period from 24.12.2010 to 18.01.2011 and also during extended period. On expiry of the period the contractor should lift the material and clear the site at his risk and cost. During the exhibition period the contractor shall be responsible for maintenance of the structures and other risks whatsoever.




  1. The contractor / his supervisor should always remain at the sites for supervision of all the services and for immediately attending the defects if any,




  1. The contractor should make adequate arrangements about fire retardant and also put fire fighting equipments.




  1. The contractor should ensure to safe guard against all possible risk like theft, fire and other natural calamities.




  1. The contractor should maintain the premises neat and clean during the period of exhibition.




  1. The structure lies at the risk of the contractor and proper security arrangement for safety of the same should be done by the contractor himself.




  1. The contractor shall tap power from available source by installing a separate meter at his own risk and cost.




  1. While erecting loading, unloading of materials proper care should be taken and no damages should be caused to the property, equipments, building etc. The damage if any should be rectified/compensated by the Contractor.




  1. The Contractor should get all necessary approval/NOC from BMC, Fire Department, Police Department and any other statutory authorities required for installing the structure.




  1. The Contractor should quote the rate for covering all the requirements as envisaged in the schedule of works. Any other items required for completion of above work should also be specified while quoting the rates for satisfactory completion of work.




  1. The Contractor should remain present whenever the officials of KVIC call for any discussions.




  1. The work should be executed properly by deploying good quality materials and experienced workmen to the satisfaction of the officer in charge of the Khadi Gramodyog Bhavan. If, any changes are suggested during execution of work, such changes should be incorporated by the Contractor. However, the cost if any on such changes will be considered only if there is a considerable deviation in quantity more than 10%.


E.M.D.


  1. The Tenderer has to furnish an Earnest Money Deposit of Rs.20,000/-, drawn in favour of Khadi Gramodyog Bhavan, Mumbai while submitting the tender. On completion of the contract period i.e. 1 (one) month, and such extended period the E.M.D. deposit will be released after observing the necessary formalities. No interest shall be paid by the K.G.Bhavan, KVIC on the EMD. The E.M.D. can be forfeited in case of non/unsatisfactory performance by the contractor.



  1. The Commission has right to accept the lowest or any other tender or reject all of them. The Tenderer has no claim in this regard. Similarly, failure to furnish EMD, tender cost and other requirements as per the terms and conditions may result in disqualifying the application.




  1. Before quoting the rates the Tenderer shall visit the work site and understand the actual scope of work.




  1. The payment will be made as per the actual coverage area of stalls and other fittings and furniture.



PENALTY

  1. At any point of time, K.G.B, KVIC finds that the performance of the Contractor is not satisfactory, the K.G.B., KVIC reserves the right to terminate contract. The loss/damage suffered by K.G.B, KVIC will be debited to the Contractor apart from a penalty to be levied by K.G.B., KVIC on the contractor, as deemed fit.


BANK GUARANTEE

  1. An irrevocable performance bank guarantee will have to be furnished by the Tenderer for the full amount of the work, in case of selection.


ELIGIBILITY CRITERIA

  1. a) Tenderer should have at least three years experiences in organizing Exhibitions, and should have its full-fledged office in Mumbai with proven track record in arranging similar event successfully.

b) The party should submit EMD, cost of tender and other relevant records like Income tax return for the latest assessment year, audited Balance Sheet for the year 2009-10, PAN Card, etc. All the requisites should be in the name of firm.




  1. The Tenderer will submit its offer in an envelope containing technical bid and financial bid in separate covers dully marked. The offer to be sent to The Manager, Khadi Gramodyog Bhavan, Vile Parle (West), Mumbai-56 which should reach by 11.00 a.m. within 7 days from the date of publication of tender advertisement by K.G.B, KVIC, in the Tender Box, i.e. by 22.12.2010. The technical bid will contain details, drawings, concept of theme pavilion, layout, etc. in addition to company profile, work done etc.




  1. FINANCIAL BID The financial bid should be in the prescribed format of KVIC and the quotation will include all taxes, Services tax etc. payable and KVIC will not be liable to pay any extra charge except for any extra assignment provided by KVIC which will be decided by mutual discussion as per rates approved in the quotation.




  1. PAYMENT Payment to the contractor shall be released on installments only. The first installment of 25% will be released along with the work order against bank guarantee of equal amount. 50 % payment will be made after satisfactory execution of work. Balance 25% payment will be made after dismantling and clearance of site after completion of the exhibition and compliance of the relevant formalities.




  1. The Contractor has to hand over the pavilion ready in all respect before 48 hours of the beginning of the exhibition date. Otherwise, the penalty will be charged as deemed fit by KVIC.




  1. The selected Tenderer has to enter in to a formal agreement with the K.G.B., KVIC.




  1. METHOD OF SELECTION



    1. Initial scrutiny will be done based on eligibility criteria for short listing.

    2. Presentation of short listed parties will be done to ensure that they have understood the concept and are technically competent and capable to execute the Exhibition.

    3. The short listed agencies who will qualify in technical bid and financial bid thereon the lowest bidder will be selected for the assignment.

    4. However, K.G.B., KVIC reserves the right to accept or reject the tenderer without assigning any reasons.




  1. THEME PAVILION A theme pavilion will have to be made to highlight achievement of KVIC, its Eco friendly and Natural products and impact on Rural employment, with panels, etc.




  1. In case the Tenderer has downloaded the tender form from the KVIC website, the cost of tender, i. e. Rs.1,000/- (Non refundable) has to be paid by Demand Draft drawn in favour of Khadi Gramodyog Bhavan, KVIC, Mumbai while submitting the tender.




  1. Any kind of dispute touching or concerning the matter shall be resolved amicably by mutual discussion in the presence of the Chairperson/CEO/FA of KVIC failing which all legal recourse shall be subject to the jurisdiction of Courts in Mumbai only.




  1. Opening of Tender: - The Tender document will be available for sale in the K.G. Bhavan, at Gramodaya, 3, Irla Road, Vile Parle (W) upto 10.30 AM of 22.12.2010 and may be submitted upto 11.00 AM on or before 22.12.2010. Same will be opened on the same day 22.12.2010 at 11.30 AM.



Asstt. Director/Manager
Signature of Contractor with seal

ANNEXURE - I

FINANCIAL BID

SCHEDULE OF WORKS

S.

N.

Description of Items

Qty.

Rate

Total Amount

1.

Specification for Bamboo/Ballies Structure, Cloth Stalls :
Erection of Bamboo Ballies structure with tarpaulin sheets and making it waterproof structure, ceiling covered with white cloth with contrast strip stiff enough to sustain for a minimum period of one month, having minimum height of 15 ft. and side wall height of 11 ft. The total approx. coverage area is 3200 sq. mtrs. with jute/synthetic carpet in the entire exhibition hall. Side covering with tarpaulin and cloth (10 ft. height).











2.

Cloth Stalls made out of White Cloth :
a) Stall Size : 3 x 3 sq. mtr. x 120 Nos.

b) Stall Size : 3 x 2 sq. mtr. x 80 Nos.


Each stall should provide Fascia Name Plate, 2 Tables, 2 Chairs, 1 Dustbin, 2 CFL Lights (60 W), 1 Plugpoint (15 amp) and 1 Pedestal Fan in each stall.











3.

Tube / CFL light (60 watt) in the Exhibition area.











4.

Chairs.











5.

Compact cash/delivery counter with platform (3 x 2 deet) for centralized billing and delivery.











6.

Pedestal Fan regular size in pavilion.











7.

Halogan light (400 watt) 30 nos. and decorative lights with wiring (Main Gate to Exhibition) 15000 nos. miniatures bulbs series.











8.

Description of lights, decorative lights, vinayal borders with frame, name and logo. (14' x 3') 1 No.

(10' x 3') 2 Nos.



(6' x 3') 1 Nos.










9.

Decorative Main Exhibition Gate Dimension (20 x 20 x 3 ft.).












Contd.2/-

: 2 :



10.

Wooden Platform (20' x 14' x 205') with backdrop carpeting (12 x 3 x 1.5, 6 x 3 x 1.5)











11.

Inauguration Function / Cultural Programme area – one wooden platform.











12.

Display panels on the walls adjoining the gate 10 Nos. (8 x 8), 10 Nos. (12 x10) flax.











13.

Control Room / Office (15 x 10 ft.) – Mike System in Control Room / Office for one month (1 No.) and Public Announcement System with Tape Record, etc., with Gandhiji Bhajan, Historical Song, etc.











14.

Fixing of one decorative gate on road with series of miniature electric connection (Size : 15' x 10' x 3').












15.

Side partition for converting the entire boundary of exhibition area with G.I. sheet of 10 ft. height.











16.

Water storage arrangement – 05 water tanks of 2500 ltrs. during exhibition period.











17.

Fire Fighting System – 50 Fire Extinguishers, 50 sand buckets for one month.











18.

Generator – One Soundproof Generator of appropriate KWA for one day on inauguration function.











19.

General lighting – providing hallogen bulb for general lighting for exhibition area, parking area, toilet/bathroom area.











20.

Flower pots with decorative flower plants for 30 days.














TOTAL











Signature

(Authorised Signatory with

seal of the Firm/Company)

Annexure-II

SCHEDULE OF WORKS (OPENING CEREMONY)


Sr.

No.

Particulars

Qty.

Total

Amount

1

Stage (25’ x 16’ 2.1’ht) with carpet backdrop & ramp.

1




2

Head Tables (16’ x 2’s 2’ ht.) with covering &frills

1




3

Flowers on stage and Gate and Bouquet







4

Mike Speakers

4




5

Palm Trees Plant

5




6

Carpet jute matting (10,000 Sq. ft.)







7

Air coolers

6




8

Sofas

10




9

Molded Chair

300




10

Side Masking ( 700 ft. Right left)







11

Red Synthetic carpet-Near Building Gate to Exhibition Gate and Front of Stage.







12

Ply on stage (25’ x 16’)







13

Generators 1- Shift ( 12 Hours) 125 KVA

1




14

Platform ( 20’ x 12’) Welcome singer with backdrop

1




15

Wooden Frame (15’ x 4’) for Su-Swagatam

2




16

Wooden frame (5’ x 5’) for Logo

1




17

Wooden frame (15’ x 12)

1




18

Platform (10’ x 10’) with carpet on Right side of Exhibition Gate.

1




19

Metal Lights 400 wt.

20




20

Pedestal Fan 36”

15




21

Tri-colour series light from main gate to exhibition

2 side




22

Different colours flag hanging on Wrought iron Silver polls. (New colours)

60







Total Amount








Signature

(Authorised Signatory with

seal of the Firm/Company)

Annexure-III
PROFORMA FOR SUBMISSION OF TECHNICAL BID

Infrastructure of the agency


a)

Name & Address of the agency & its legal status



:




b)

Manpower available


:




c)

List of Major clients


:




d)

Experience in the related field with some references



:




e)

Registration/License No. (Xerox copy to be

attached)



:




f)

Annual turnover of the firm during last 3 years with supporting Balance Sheet copy

:




g)

Other requirements

:

Compliance as per point no. 21 and 22 as per the Tender Document.
Signature (Authorised Signatory with

seal of the Firm/Company)







DIRECTORATE OF MARKETING

KHADI AND VILLAGE INDUSTRIES COMMISSION

KHADI GRAMODYOG BHAVAN

3, IRLA ROAD, VILE PARLE (WEST), MUMBAI - 400056



K

HADI FEST – 2010

SHORT TENDER NOTICE
Khadi Gramodyog Bhavan, Khadi and Village Industries Commission, Irla Road, Vile Parle (West), Mumbai -56, Tel:26704454, invites sealed Tenders from the professional and experienced agencies for Erection of Temporary Exhibition Stalls for a period of one month. Interested firms/companies may collect Tender documents by paying an amount of Rs.1,000/- (Non-refundable) in the form of Demand Draft in favour of Khadi Gramodyog Bhavan, Mumbai-400 056 on or before 22.12.2010. The Tender document will be available for sale upto 10.30 AM of 22.12.2010 and may be submitted upto 11.00 AM on or before 22.12.2010. Same will be opened on the same day 22.12.2010 at 11.30 AM. The Tenderers also can download the Tender Form from KVIC Website (www.kvic.org.in) and therefore the cost of tender, may be paid separately either by Cash or D/D payable to Khadi Gramodyog Bhavan, Mumbai.

MANAGER


ANNEXURE - I
FINANCIAL BID
SCHEDULE OF WORKS
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