Pla-vada community association board of directors meeting 9 a m. Saturday, June 18, 2016 Donner Summit pud



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PLA-VADA COMMUNITY ASSOCIATION BOARD OF DIRECTORS MEETING

9 a.m. Saturday, June 18, 2016

Donner Summit PUD

MINUTES



Directors Present: Craig Doty, Mike Anderson, Eric Lombardi, Jeff Davenport

Directors Excused: Bret Natali, Michael Wilk

Others Present: Brian Silsby-Facilities Supervisor, Claudia Hatfield-Office Manager,

Members Present: Roger Hatfield, John Kirrene, Kay McCreary, Georgia Sheley, Erin Gardner, Shirley Gardner
Call to order

The meeting was called to order at 9:00 am


Approval of Minutes

Minutes of 5/21/16 approved.


Staff Reports
Management (10 Minutes)

Balance amounts were reported to the Board. Operating, $149,052.25. ESA, $131,477.90. Reserves, $296,127.37. Processing dues payments, password request forms, email consent forms, and emails/phone messages from realtors and members.


Facilities Supervisor (10 Minutes)

Water Usage – Brian Silsby reported on water use for the month. Unit 6 good, small leak in units 1-5.


Sewer – Use of sewer generator discussion. Nothing in Construction Handbook about responsibility of member from stub out to cabin, lot #17.
Still working on finding dead trees that need removal, lot #235.
Lot #32 needs approval to remove trees.
Directors Reports
President: CD Nothing to report
Secretary: EL Nothing to report
Treasurer: EL Nothing to report
Roads: MA #344 agrees to culvert for driveway for correct drainage. Only patching this year.
Water: JD See Old Business

Architecture: CD/EL
Maintenance/Operation Liaison: MA
Sewer: JD Prepare for repair project along river.
Communications: MW Delivering passwords to members upon request.
Old Business
Lot 204/Lot 203 Approved Lawyer letter how to exercise easement rights once new property line established.
Work Orders Status

The Board reviewed all work order items with Brian Silsby. Some items have been completed and others have been given estimated completion dates. More items have been added with estimated completion dates as well.


Water Tank Project

JD will handle permit requirement changes with tank company.


Unit 6 Parking

Discussion on trailers, RVs, boats, campers, et.al. Members using passes. Need committee to come up with acceptable verbage and instructions for members. Want to be consistent in all parking areas all year round, not just winter rules.


Election-Update

Clarify Attendance and vote issue to election policy


Pine Needle Collection- Scheduled for weekend of June 24th-26th.
Dumpsters to be moved to new location. Brian will handle the survey of entrance.
Property Development and Construction Handbook-Update hookup charges. MA will check with Placer Co., Tahoe Donner, Truckee.
New Business

  1. Equipment yard improvements-Discussed screening, bunkers using concrete blocks with 3 bays, and gas tank movement, compaction wheel.

  2. Election Results

Jeff Davenport-233, Kate Helfrich-166, John Kirrene-130, Eric Lombardi-141, Robert Wagenman-115.

  1. Future meeting to be updated by new board.


Owner Comments on Items not on the Agenda

Shirley Gardner discussed her river frontage property.



Adjournment

There being no further business the meeting was adjourned at 11:55 am.


Executive Session

River frontage land/easement discussion.
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