Sample Employee Manual

Sample Employee Manual 

 

 

Revised (Date)

Introduction

(Salon Name) has developed this employee manual to be used as a guideline for answers to questions employees frequently ask. It is not intended to be a contractual agreement of any kind. All policies, procedures, terms and conditions of the employment relationship are subject to change. Specific questions concerning this Manual should be directed to your supervisor.

 

The information contained in this Employee Manual applies to all employees of the

Salon. No management official other than the Owners of the Salon has the authority to enter into any agreement contrary to the foregoing or make any oral assurance or promise of continued employment.

 

Please read this Employee Manual thoroughly. You can review any part of this manual on the salon's computers (Client computer) or read a hardcopy version. If you desire, a copy can be printed of any topic for your personal review. All policies stated in this Manual are subject to change at the sole discretion of the Salon.

 

From time to time this manual will be updated with information regarding changes

in Salon policy. Notification of any change, addition of deletion of our policy will be posted on the employee bulletin board. It will be your responsibility to review this change in this employee manual. As always, if you have any questions, please ask.

 

Important: This Manual is not a contract, express or implied, guaranteeing employment for any specific duration.

 

 

 

Manual Disclaimer

If, at any time, any policy, procedure, rule or regulation of the salon is in

conflict with, or in violation of, any Federal, State, County or City law,

those laws will govern and our policy will be changed accordingly.

 

The information in this manual is intended as a summary of Salon procedures. 

If there is any question as to the meaning or intent of any information contained

in this Employee Manual, the Salon policy in full detail will govern. The owners

will make any final decision as to the applicability of any policy.

 

The details of any employee benefits, such as group insurance and the like,

are only as described in the booklets and contract provided by the carriers

of such benefits. Information in your Manual is intended only to highlight such

benefits.

 

 

 

Conflict of Interest

The Salon expects its employees to exercise the utmost good faith in the performance of their duties.

 

Employees have the obligation to avoid any business interest or relationship, financial or otherwise that might adversely affect or influence their judgment in the performance of any Salon services or which might tend to impair public confidence in the Salon.

 

Employees are personally responsible to avoid the improper use of Salon property

and/or equipment that could result in questionable or illegal payments, gifts, or offers of anything of value.

 

Management must approve any employment outside the Salon. This includes work as a distributor educator and/or platform artist.

 

Violation of this policy may be subject to possible legal action.

 

 

 

Confidentiality of Information

It is vital that the salon maintains the confidentiality of all business operations,

activities, and affairs as well as its client list. If, during employment, you acquire

confidential or proprietary information about the Salon and its clients, such

information must be handled in strict confidence. Do not discuss any Salon affairs

with outsiders. Remember that you are also responsible for the internal security

of such information.

 

The protection of confidential business information and trade secrets is vital to the

interests and the success of the Salon and its clients. Some examples of confidential information include:

 

            1.  Client lists

            2.  Compensation data

            3.  New material research

            4.  Financial & sales information

            5.  Pending projects and proposals

            6.  Business & marketing strategies

            7.  Educational materials and processes

 

Employees will not seek to benefit personally nor permit others to benefit through the use of confidential information obtained as a result of their work assignment. No employee may use or disclose any confidential information, directly or indirectly, without specific written authorization from the Salon Owner either during your employment with this Salon or after your employment terminates.

 

If a violation occurs, the Salon may be held legally responsible.  Violation of this policy may be subject to possible legal action.

  

Safety, Health & Wellness

The health and safety of the employees the salon is a top priority. The Salon realizes the costs of accidents in terms of individual pain and suffering. This is a major consideration in our attempts to control accidents. There is also the realization that efficiency and productivity are enhanced when accidents and illnesses are controlled. It is the intention of the Salon to maintain a work environment as free of job hazards as possible. While the Salon is willing to provide the resources needed for accident prevention, it is also necessary that all employees cooperate in maintaining a safe work environment. To carry out its commitment to safety and health within the organization:

 

• 
  Employees will be given training on the rules and regulations and the Salon will expect employee compliance.
  
• 
  The Salon delegates to workplace supervisors, where possible, the responsibility of recognizing job hazards and grants them the authority to abate the hazards.
  
• 
  The salon provides information to employees about workplace safety and health issues through regular internal communication channels such as supervisor/employee meetings, bulletin board postings, memos, or other written communications.
  
• 
  Safety inspections are conducted periodically. During the inspections, employee comments and suggestions will be encouraged. Job hazards that are detected as a result of the inspection will be corrected as soon as possible. Unsafe conditions will not be tolerated.
  
• 
  Supervisors investigate accidents promptly and thoroughly.
  

All employees are encouraged to participate and cooperate in the Salon's efforts in making the workplace free from accidents and illnesses. Employee concerns will be addressed in a timely manner. In the event of an accident, the Salon will provide guidance or assistance to the injured worker for obtaining medical treatment.  The Salon will also regularly monitor the injured worker's progress during recuperation.  Every effort will be made to provide for a productive return to work. We expect employees to return to work as soon as possible.

The Salon's policy is aimed at minimizing the exposure of our employees, clients and visitors to health or safety risks in our facilities. To accomplish this objective, all employees are expected to work diligently to maintain safe and healthful working conditions and to adhere to proper operating practices and procedures designed to prevent injuries and illnesses.

 

Salon employees are responsible for the following:

         Maintaining clear pathways around work areas

         Reporting and seeking first aid for all injuries, regardless of how minor

         Reporting unsafe conditions or equipment

         Providing notice to your supervisor before beginning the workday, of any medication that may cause drowsiness or other side effects that could lead to injury to yourself or your co-workers.

 

 Reporting Accidents

All accidents, personal or property are to be immediately reported to Management.  Personal injury assistance will be provided. When necessary, you will be transported to the nearest physician or hospital of your choice and your family will be notified at your request. If you are critically injured, we will follow your instructions that are on file. Please inform us of any change in whom you want notified or change of phone numbers. If you are unable to make your own choice and your family cannot be located to assist you, we will arrange for the best care available.

 

Do not overlook an accident. Since untreated injuries can turn into major health problems, the Salon requires that all personal injuries, including minor accidents, be reported within the same workday as the incident. If an employee is away from the office when an accident occurs, the employee must report the incident within 24 hours.  Employees failing to report a personal injury within the specified time frames are in violation of Salon policy.

  

Workmen's Compensation

This insurance covers any injury/accident that is job-related which causes an employee to lose time from work or incur medical charges. In case of an accident that is job-related, it is mandatory that it be reported immediately to your Manager. An accident report must be completed indicating details of how it occurred so that action can be taken in the problem area.

  

Emergency or Medical Needs

In the event of emergency situations such as fire or an accident, take immediate action.  Notify your supervisor if it will not impede personal safety. If you have a personal or medical emergency or you have any physical limitations, medical allergies or any other special medical needs, advise the Salon Manager and clearly specify what reasonable accommodations will meet your need.

 

It is the responsibility of employees to inform management of any changes in their medical needs (i.e. update medicine, personal emergency contact person etc).

 

 Life Threatening Disease (AIDS)

The salon recognizes that employees with a life-threatening illness such as AIDS may wish to continue their employment for personal reasons or because it's therapeutically+ important to recovery.

 

The Salon also recognizes its legal obligation to provide a safe work environment for all employees, clients, and other visitors to our premises. As long as employees who have life threatening illnesses are able to maintain acceptable performance standards in accordance with established Salon policies and procedures, and the weight of medical evidence continues to indicate that their illness cannot be transmitted by casual workplace contact, employees with these diseases will be permitted to continue to work.

 

In determining such an employee's ability to continue in employment, the Salon will consider making reasonable accommodation to the employee's condition, consistent with applicable federal state, and local laws.

 

If you have AIDS or any other life-threatening illness, please inform the Owner.

 

Furthermore, the Salon will take all reasonable precautions to ensure that any information about your condition remains confidential. The salon will also determine what information should be obtained from your physician so that the Salon can research the types of reasonable accommodation that may be recommended consistent with the business needs of your job, Salon policy, and applicable federal, state, and local laws.

  

Leave of Absence