Evaluation criteria



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Saint Paul Public Schools

Purchasing & Contract Services

360 Colborne Street

St. Paul, MN 55102
Phone #: 651-767-8290

Fax #: 651-293-5965

RFB for
the Sale of MacBook’s


Request for Bid (RFB) #A214237-A

RFB ISSUE DATE: March 29, 2018

BID OPENING DATE: April 26, 2018 @2:00 PM CDT



SAINT PAUL PUBLIC SCHOOLS
REQUEST FOR BID

BUYER: Pamela Anderson

PURCHASING DEPARTMENT

RESPONSE FORM

PHONE: 651-767-8286

360 COLBORNE STREET

BID NO. A214237-A

REQN. # 214237/IDAVIS

ST. PAUL, MINNESOTA 55102

PAGE: 1 OF 2

SEALED BIDS for the purchase of MacBook’s from Saint Paul Public Schools, per specifications listed herein below will be received by the Purchasing Department, 360 Colborne Street, St. Paul, until April 26, 2018 @ 2:00P.M. at which time the bids will be publically opened and evaluated by SPPS staff. See the second page of this form for other terms, conditions and instructions to the specifications.

IMPORTANT

A 120-DAY BID BOND IN THE AMOUNT OF 5% OF THE TOTAL AMOUNT, SHALL ACCOMPANY BIDS OF $100,000.00 OR MORE. This bond will secure your bid until delivery of product to you. This bid response is your offer to Purchase and perform the subject matter under "Description” and Attachment A. If this bid is determined to be the highest responsible bid meeting specifications, you will provide an applicable Certificate of Insurance as stated in the specifications, terms and conditions, then a letter of intent will be sent to you upon School Board approval. This bid response, and our acceptance will constitute the contract between us.


SALE OF MacBook’s
For estimated inventory (See Attachment A).
The final numbers will be available as of May 12, 2018 and up to 60% may be missing accessories.

To be considered, bids must include the following provisions:



  • The purchasing company will purchase all equipment and accessories.

  • The purchasing company will supply all packing labor, packing materials and shipping necessary to remove the equipment off of SPPS premises.

  • Packaging takes place at our District Service Center.

  • Payment is received by SPPS as one check on or by June 4, 2018.

  • Packaging time frame is June 25 – June 29, 2018.

  • Shipment is made between June 25 – 29, 2018 after payment is received.

  • In the case of computing devices that will be considered by the winning respondent as “parts only” or “to be recycled,” the RFB must outline data destruction guarantee for all systems conforming to DoD 5200.28-M standards.

Interested purchasing companies are requested to complete the following in addition to a bid:




  • Provide references from districts of similar size and project of similar scope

  • You must provide, upon acceptance of bid a Certificate of Insurance, which includes coverage in case of data breach

  • Any other related Insurance Coverage

Please submit questions between March 29 & April 13, 2018 and should be referred to:

Pamela Anderson, CPPB

Value Analyst, Purchasing & Contract Services

Saint Paul Public Schools

Purchasing & Contract Services

360 Colborne Street

Saint Paul, MN 55102

Pamela.anderson@spps.org

651-767-8286

RFB forms will be available at Saint Paul Public Schools website at www.spps.org/vendor . Submit all documents and pricing per directions. On the envelope in which you return your bid, clearly indicate the following:


COMPANY NAME, RFB NUMBER, OPENING DATE, OPENING TIME

Failure to do so may result in rejection of your bid.

• A 120 day, 5% Bid Bond of the Total amount Bid is also required as bid security, should you withdraw your bid we will collect against the bid bond. In Lieu of the bid bond a Cashier’s check in the amount of 5% of the Total Lump sum bid is acceptable


  • The award will be determined by the highest price on the “lump sum bid total” and based on the estimated inventory and the specifications herein. Please note that if you do not provide us with an ST3 Sales Tax exemption form, that you will also be responsible for paying Minnesota State Sales Tax which would be over and above your Bid amount.

• TOTAL LUMP SUM BID: $ • The following price is the price you are bidding per unit. This will be used to increase or decrease your bid if the number of units changes.

• Average Price each for Apple Laptop MacBook 13-inch Pro $________________

• Average Price each for Apple Laptop MacBook $________________

• Average Price each for Apple Laptop MacBook 11-inch Air $_______________

• Average Price each for Apple Laptop MacBook 13-inch $________________

• Average Price each for Apple Laptop MacBook 13-inch Air $________________

• Average Price each for Apple Laptop MacBook 15-inch Pro $________________

• Average Price each for Apple Laptop MacBook 17-inch Pro $________________

• Average Price each for Apple Laptop MacBook Air $________________

Average Price each for Apple Laptop MacBook Pro $________________

The award will be based on the lump sum bid and based on the estimated inventory.


TOTAL LUMP SUM BID for units listed in Attachment A:

$



E.I. Number: __________________________
The E.I. Number is that which is assigned to companies for
use in filing their "Employer's Quarterly Federal Tax Return." Treasury Department Form 941. [or Social Security Number]

ADDRESS: _____________________________________________________

Phone:_________________________ FAX: _________________________



Terms and Conditions

Preparation Instructions:

Bids must be signed by an individual who is authorized to make representations and commitments on behalf of the company. Facsimiles or photocopies of your bid and/or bond are not acceptable; signatures must be original. Bids must be typewritten or written legibly in ink; penciled offers are not acceptable. Interlineations, alterations and erasures must be initialed by the signer of the bid. Do not include sales taxes or Federal excise taxes in your response. School districts are exempt from these taxes on their purchases. This exemption does not include such taxes on your purchases. If any other information is requested in the specifications, it should be submitted with this form. All bids must be in a sealed envelope showing the vendors name, the bid/proposal number and date of opening on the outside. Bids must be delivered to Saint Paul Public Schools, Purchasing and Contract Services, First Floor, 360 Colborne Street, Saint Paul, MN 55102, prior to the date and hour shown on this form if they are to be considered. Any communications in regard to bids should include the number appearing in the upper right corner of the first page of this form.
Award Requirements

Responses must remain open and subject to acceptance until an award is finalized, or a minimum of 120 days following the date of the bid opening. Award will be made to the highest responsible bidder quoting in accordance with the specifications. The School District reserves the right to reject any or all bids or portions thereof.


Warranty

The Property is sold "AS IS, WHERE IS, WITH ALL FAULTS" and without representation or warranty. The District, as Seller hereby expressly disclaims all warranties, either express or implied, including any implied warranty of merchantability or fitness for a purpose, or compliance to safety regulations of the equipment being sold. Descriptions of items are believed to be correct. However, neither those descriptions, nor any oral statements made concerning any item, shall be considered as a warranty, expressed or implied. The District neither assumes nor authorizes other person to assume for it, any liability in connection with the sale of these goods. There shall be no refunds or adjustments on the successful Bidders price.



LIABILITY AFTER AWARD:

The purchaser shall assume all liability for the property after the award is made. The District will exercise its normal care for protection up to the time for removal, but will not be responsible for any loss or damage whatsoever. No property may be removed by the purchaser prior to making full payment.

Bidders that fail to claim, pay for, and remove bid items from the District's premises as stipulated shall forfeit their rights to the items, and be declared as default bidders.

Affirmative Action

All vendors submitting bids/proposals must comply with the School District’s affirmative requirements and procedures. Vendors will furnish affirmative action plans, information and/or reports as requested by the School District.



ATTACHMENT A

*Note*: The models and Totals are Approximations and are subject to change based on the Final Inventory count.


Models

Totals

Apple Laptop MacBook 13-inch Pro

2981

Apple Laptop MacBook

105

Apple Laptop MacBook 11-inch Air

209

Apple Laptop MacBook 13-inch

101

Apple Laptop MacBook 13-inch Air

36

Apple Laptop MacBook 15-inch Pro

20

Apple Laptop MacBook 17-inch Pro

2

Apple Laptop MacBook Air

21

Apple Laptop MacBook Pro

19

Grand Total

3494




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