PLA-VADA COMMUNITY ASSOCIATION BOARD OF DIRECTORS MEETING
9 a.m. Saturday, June 18, 2016
Donner Summit PUD
MINUTES
Directors Present: Craig Doty, Mike Anderson, Eric Lombardi, Jeff Davenport
Directors Excused: Bret Natali, Michael Wilk
Others Present: Brian Silsby-Facilities Supervisor, Claudia Hatfield-Office Manager,
Members Present: Roger Hatfield, John Kirrene, Kay McCreary, Georgia Sheley, Erin Gardner, Shirley Gardner
Call to order
The meeting was called to order at 9:00 am
Approval of Minutes
Minutes of 5/21/16 approved.
Staff Reports
Management (10 Minutes)
Balance amounts were reported to the Board. Operating, $149,052.25. ESA, $131,477.90. Reserves, $296,127.37. Processing dues payments, password request forms, email consent forms, and emails/phone messages from realtors and members.
Facilities Supervisor (10 Minutes)
Water Usage – Brian Silsby reported on water use for the month. Unit 6 good, small leak in units 1-5.
Sewer – Use of sewer generator discussion. Nothing in Construction Handbook about responsibility of member from stub out to cabin, lot #17.
Still working on finding dead trees that need removal, lot #235.
Lot #32 needs approval to remove trees.
Directors Reports
President: CD Nothing to report
Secretary: EL Nothing to report
Treasurer: EL Nothing to report
Roads: MA #344 agrees to culvert for driveway for correct drainage. Only patching this year.
Water: JD See Old Business
Architecture: CD/EL
Maintenance/Operation Liaison: MA
Sewer: JD Prepare for repair project along river.
Communications: MW Delivering passwords to members upon request.
Old Business
Lot 204/Lot 203 Approved Lawyer letter how to exercise easement rights once new property line established.
Work Orders Status
The Board reviewed all work order items with Brian Silsby. Some items have been completed and others have been given estimated completion dates. More items have been added with estimated completion dates as well.
Water Tank Project
JD will handle permit requirement changes with tank company.
Unit 6 Parking
Discussion on trailers, RVs, boats, campers, et.al. Members using passes. Need committee to come up with acceptable verbage and instructions for members. Want to be consistent in all parking areas all year round, not just winter rules.
Election-Update
Clarify Attendance and vote issue to election policy
Pine Needle Collection- Scheduled for weekend of June 24th-26th.
Dumpsters to be moved to new location. Brian will handle the survey of entrance.
Property Development and Construction Handbook-Update hookup charges. MA will check with Placer Co., Tahoe Donner, Truckee.
New Business
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Equipment yard improvements-Discussed screening, bunkers using concrete blocks with 3 bays, and gas tank movement, compaction wheel.
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Election Results
Jeff Davenport-233, Kate Helfrich-166, John Kirrene-130, Eric Lombardi-141, Robert Wagenman-115.
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Future meeting to be updated by new board.
Shirley Gardner discussed her river frontage property.
Adjournment
There being no further business the meeting was adjourned at 11:55 am.
Executive Session
River frontage land/easement discussion.
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