Draft operational guidelines of digital india land records modernization programme (dilrmp) introduction

15. PURCHASE PROCEDURES
The States/UTs shall follow their Governments’ rules and procedures in purchase of services, hardware, equipments, etc. with comprehensive warranty.
16. PUBLIC-PRIVATE PARTNERSHIPS (PPP)
16.1 The DILRMP has generated an enormous workload on the existing Revenue and Registration machinery. It also requires a high level of technological inputs at almost every stage. Capacity building of the in-situ staff is essential but is likely to take time. In order to streamline the implementation of the Programme and to achieve the targets within the proposed timeframe, the States/UTs may like to go for the PPP models in respect of certain activities under the Programme or outsource them on a turnkey basis.
16.2 All outsourcing/PPP arrangements under the DILRMP shall be subject to the following conditions:
(a) No outsourcing or PPP should normally be allowed in the sensitive districts/areas, as identified by the appropriate Government.
(b) All legal duties/actions required under the State/UT laws shall continue to be performed by the designated officials.
(c) The State/UT must work out a modus operandi and affix responsibilities of Departmental officials to conduct and verify 100% quality check of the work done by the outsourced/PPP vendor(s). Outsourcing/PPP is merely a convenience and will in no way absolve the State/UT from its legal obligations.
(d) Full control and responsibility for the execution and monitoring of the outsourced/PPP works, as well as of utilization of funds released by the DoLR, shall rest with the concerned State/UT, which will be responsible for rendering the accounts thereof, to the DoLR.
(e) No extra funding beyond the approved cost norms shall be provided by the DoLR.
(f) Proper tendering processes must be followed for outsourcing/PPP.
(g) The technical output of the outsourced/PPP works must be compatible with the IT system architecture/parameters being followed in the State/UT in areas relevant to the DILRMP.
16.3 Where the State/UT opts for a private agency for implementing any work under the DILRMP, it may be beneficial to the State/UT to involve the NIC in an advisory role in the following areas:
(a) Support and advice the State/UT on relevant technical matters.
(b) Help the State/UT in formulating the terms of references (ToRs) for outsourcing/PPP and in establishing the relevant milestones and timeframes.
(c) Vet the relevant deliverables including the architecture, standards, technical specifications, business process re-engineering (BPR), functional requirement specifications (FRS), software/system requirement specifications (SRS), etc. from the vendor(s) and give specific recommendations on these to the State/UT.
(d) Support the State/UT in the evaluation of the technical and financial bids.
(e) Assist the State/UT in reviewing the progress and quality of the work carried out by the vendor(s).
(f) Bring to the notice of the State/UT any deviations from the standards for software development on the part of the vendor(s) responsible for the development and integration of application software.
(g) Assist the State/UT in exercising strategic control over critical components including data, database, applications, network and security components for maintaining sovereignty and accountability of the State/UT, and to help the State/UT formulating a strategic control policy for the purpose.
(h) Interface with the certifying agencies for third-party certifications for the IT infrastructure and software developed and deployed by the vendor(s).
16.4 These must be ensured at the time of signing the MoU with the outsourced agency, and the State/UT may consider entering into a tripartite MoU with the vendor and the NIC in this regard. However, the overall decision-making responsibility, supervision, monitoring and control in respect of these matters shall rest with the State/UT.
16.5 Given below are some of the activities that can be considered for outsourcing/PPP:
1. Preparation of the DILRMP Perspective Plan/Detailed Project Report (DPR) for the State/UT and district, respectively.
2. Survey/resurvey work using modern survey technology (only for ongoing activities as per EFC).
3. Ground-truthing through TS/GPS.
4. Data entry/re-entry of textual records.
5. Preparation of records of undisputed mutations for the approval of designated authority as per the relevant laws.
6. Data entry of approved mutation records, subject to mandatory authentication by designated Departmental officials as per the State/UT laws.
7. GIS-ready digitization of cadastral maps and integration of digitized textual and spatial records.
8. Computerization of the Sub-Registrar’s office.
9. Data entry of legacy data regarding property.
10. Data entry of property valuation details.
11. Scanning and preservation of old records.
12. Setting up of, preferably self-sustaining, information kiosks.
13. Training and capacity building.
14. Development of Integrated Land Information Management System (ILIMS)
15. Information, Education and Communication (IEC) activities.
16. Evaluation.