Tender specifications

Terms of reference — digital forensics training

TENDER SPECIFICATIONS¹

No OLAF D5 59 2013

Framework service contract

for the provision of

DIGITAL FORENSICS TRAINING

Open Call for Tender

with publication

Contracting Authority

The European Commission

represented by the European Anti-Fraud Office (OLAF)

Deadline:

Friday, 24 MAY 2013

Contents

1. Title of the contract 4

2. Context 4

3. Duration of the contract 6

4. Request for services 6

5. Estimates of volumes 6

6. Participation in the tender procedure 6

7. Services to be provided 7

7.1. Organisation of forensics training courses 7

i. Training catalogue — Courses 7

ii. Target audience 8

iii. Planning 8

iv. Trainers 9

v. Language translation 9

vi. Information, registration and invitation procedures 9

vii. Place of performance 9

viii. Training facilities — documents 9

ix. Travel and accommodation 10

x. Training fees 10

xi. Training survey 10

7.2. Certificate and certification procedures 11

7.3. Networking tools and social events 11

8. Confidentiality, data protection 12

9. Property 12

10. Subcontracting 12

11. Publicity 12

12. Expected results and reporting obligations 12

13. Tenders 13

13.1 General 13

13.2 Structure and presentation of the tender 14

14. Prices 17

15. Terms of payment 17

16. Evaluation procedure 17

17. Deadlines 20

18. Contact with the European Commission 20

19. General terms and conditions for submission of tenders 21

20. How to submit tenders 21

21. Conclusion and implementation of the contract 22

22. ANNEXES 23

Technical Specifications

Digital Forensics Training
The information contained in this document should not in any way be regarded as a commitment on the part of the Commission to enter into a specific contract. No binding commitment will be entered into until the procurement procedure is completed and the relevant contract signed.

The procurement procedure is governed by the following statutory provisions:

• 
  The European Union’s public procurement directives, more particularly Council Directive 92/50 EEC of 18 June 1992 coordinating procedures for the award of public service contracts (as last amended);
  
• 
  The World Trade Organisation’s Agreement on Government Procurement, which the European Community joined following the Council Decision of 16 November 1987 concerning the conclusion of the Protocol amending the GATT Agreement on Government Procurement.
  
• 
  Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002;
  
• 
  Commission Delegated Regulation (EU) No 1268/2012 of 29 October 2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union.
  

Useful information about EU tender procedures can be found under the following links:

http://ec.europa.eu/budget/contracts_grants/info_contracts/index_en.cfm

http://ec.europa.eu/budget/library/biblio/publications/beginnersguide/KV3111332ENC_002web.pdf

Useful information about the Hercule II Programme, under which this call for tender is financed, can be found under the following link:



http://ec.europa.eu/anti_fraud/about-us/funding/index_en.htm

Disclaimer



Whenever the specific name of a product is mentioned because a sufficiently precise and fully intelligible description is otherwise not possible, it has to be understood as that product or its equivalent

1.Title of the contract

The European Commission (OLAF) wishes to conclude a service framework contract for the organisation of digital forensics training for staff employed in national and regional administrations, mostly law enforcement agencies (LEAs)

Throughout these specifications, the following terms are used:

• 
  ‘Tenderer’: refers to any natural or legal person, public entity or group specified in the section ‘Participation in the tender procedure’ who submits a tender under this call for tender.
  
• 
  ‘Contractor’: refers to the successful tenderer chosen through this call for tender.
  
• 
  ‘National or regional administrations’: all national and regional bodies (mostly LEAs) in the Member States, candidate countries, acceding countries, EFTA/EEA countries, Balkan countries coming under the stabilisation process for countries of south-eastern Europe, the Russian Federation, the countries covered by the European Neighbourhood Policy and certain countries with which the European Union has concluded an agreement on mutual assistance in customs matters.
  
• 
  ‘Digital forensics training’: training aimed at identifying, acquiring, analysing and producing electronically stored information for forensics purposes.
  
• 
  ‘Target audience’: staff working for national and regional administrations as described above, mostly LEAs.
  
• 
  ‘EU staff’: officials working for the EU institutions (e.g. the European Commission and the Council of the European Union) and for EU agencies and bodies (e.g Europol and Eurojust).
  
• 
  ‘Training event’: refers to a two-week training session comprising different digital forensics training courses requested by the European Commission and provided by the contractor.
  
• 
  ‘Certification procedure’: accredited process aimed at verifying, through examination, that individuals have acquired the proper knowledge, skills and abilities to perform scientifically reliable computer/digital forensics investigations in accordance with international digital forensics standards and protocols.
  
• 
  ‘Certificate’: document delivered by the contractor or its subcontractors to successful candidates who have passed the exams/tests held directly at the end of training courses organised under this call for tender.
  

The prior information notice has been published in the Official Journal under the reference TED 2012/S 247-405266

The contract notice has been published in the Supplement to the Official Journal of the European Union (OJ/S) with reference TED 2013/S 060-098636 http://ted.europa.eu/udl?uri=TED:NOTICE:98636-2013:TEXT:EN:HTML