Microsoft Office for iPad



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Microsoft Office for iPad

1

Microsoft Office 



for iPad

The real Microsoft Office apps designed for iPad




Microsoft Office for iPad

2

Table of contents



Welcome to Microsoft Office for iPad  

3

Getting started  



5

Office documents look better than ever on iPad 

7

A familiar Microsoft Office experience, designed for iPad  



10

Edit, create, and collaborate with confidence 

14

Made for the cloud and Office 365 



20

More details about the apps 

23

Word


 

24

Excel



  

25

PowerPoint 



26

Frequently asked questions

 

27



Microsoft Office for iPad

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Word for iPad



®

, Excel for iPad, and PowerPoint for iPad have the robust capabilities and familiar look and 

feel of Office, while offering a fantastic touch experience built from the ground up for iPad. With the free 

versions of the apps, you can read your Word documents, use your Excel data and present with PowerPoint. 

Your documents will look as good as they do on your PC and Mac

®

, and better than ever on your iPad. 



With an Office 365 subscription, you can edit and create new documents with the iPad. When you edit a 

document, you can be sure that content and formatting will be maintained across Office on PC, Mac, tablet 

and phone. 

Welcome to  

Microsoft Office for iPad

Mac and iPad are trademarks of Apple Inc., registered in the U.S. and other countries.




Microsoft Office for iPad

4

Office documents look better than 



ever on iPad.

They look as good as they do on your PC or Mac. 

In Word, images, tables, SmartArt, footnotes, 

equations are all there, perfectly formatted. 

Formulas, charts, sparklines, conditional 

formatting, and filters in Excel help you make 

better decisions. PowerPoint presentations pack a 

punch with transitions, animations, speaker notes 

and much more. When presenting, you can even 

use a built-in laser pointer, pens and highlighters 

to get your point across.

A familiar Office experience 

designed for iPad.

What makes these apps unique is that they 

strike just the right balance between being 

unmistakably Office and being designed for the 

iPad. If you use Office on a PC or Mac, the iPad 

apps feel very familiar, so there is nothing new 

to learn and you’ll be up and running in minutes. 

At the same time, these apps were created from 

the ground up for iPad. The large touch areas on 

the Ribbon and in overlay menus make it simple 

to create, edit and format documents using only 

touch. No keyboard or mouse required.



Edit, create and collaborate with confidence. 

When you edit documents with the Office for iPad apps, you can 

be sure that you won’t lose any content or formatting. Documents 

will look how you intended in Office on PC, Mac, tablet and phone. 

The apps have a remarkably rich feature set to create beautifully 

designed documents. In addition, they make it easy to work 

together. Simply share your content with others using OneDrive 

and then work simultaneously with multiple people on the same 

document or presentation. 

Made for the cloud and Office 365. 

Since people want to be able to get things done everywhere, the 

apps are seamlessly integrated with Microsoft’s cloud services. They 

let you access up-to-date documents in OneDrive, OneDrive for 

Business and SharePoint. It’s easy to pick up from where you left 

off, because the apps know what documents you were working on 

last, no matter what device you were using. Even if you don’t have 

an Internet connection for a while, you’ll still be able to work on 

the documents you’ve recently used on the iPad.



Microsoft Office for iPad

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Getting started




Microsoft Office for iPad

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Once you have 



signed into one app, 

you don’t need to sign 

into the other apps again.

In the App Store on your 

iPad, find Microsoft Word 

for iPad. Tap the Free button 

and install the app. Once Word is 

installed, open it. Swipe through the 

three introduction screens until 

you get to the sign-in screen.

Sign in with a Microsoft 

account or Office 365 

account. Signing in keeps your 

documents up-to-date across all 

devices connected to OneDrive 

or Office 365.



Enter your email address. If you have an Office 

365 account, use the email address associated 

with that account. Otherwise, use a Microsoft account, 

for example the email address you use for Outlook.com, 

Xbox, OneDrive, or other Microsoft services.

Enter your password and you’re ready to get 

started with Office for iPad.



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3

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4

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Microsoft Office for iPad

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Office documents 



look better than ever 

on iPad



Microsoft Office for iPad

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The built-in iPad document viewer often changes the way Office documents look. Some formatting and 



content gets lost, making it difficult to understand what you’re looking at. The same is true for many productivity 

apps for iPad. 

With Office for iPad, you see documents the way the author intended 

them, whether you’re opening an email attachment or a file shared in 

OneDrive. You see content, formatting, data, charts, slide animations, 

and more, just like you would on a PC or Mac.



Word document

In the iPad viewer

In Word for iPad



Microsoft Office for iPad

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In the iPad viewer



In PowerPoint for iPad

In the iPad viewer

In Excel for iPad

Excel spreadsheet

PowerPoint presentation

Tip: Open Office documents directly from the 

iPad Mail app. 

Want to get a better look at Office documents 

you receive in email? Open Office documents 

directly from the Mail app on your iPad. Just tap 

and hold the Office document and select the 

Office app you want to use. 



Microsoft Office for iPad

10

A familiar Microsoft 



Office experience, 

designed for iPad




Microsoft Office for iPad

11

What makes Word, Excel and PowerPoint for iPad unique is that they 



strike just the right balance between being unmistakably Office and 

being designed for the iPad.

A familiar Office experience

Most productivity apps for iPad work differently than Microsoft Office applications on PC or Mac. As a result,  

you lose valuable time learning new ways of working.  

If you use Office on a PC or Mac, the iPad apps feel very familiar, so there is nothing new to learn and you’ll be 

up and running in minutes. 

Word for iPad

Excel for iPad

Familiar features are where you expect to find 

them. And the feature set is remarkably robust: 

Excel offers more than 400 formulas, Word lets 

you review documents by tracking changes, and 

PowerPoint has close to 50 gorgeous transitions.

The Ribbon layout is familiar, with the most 

common commands under Home. The Ribbon 

only shows commands when you need them: for 

example, Picture or Chart commands only show  

up when you select a picture or chart. 



Microsoft Office for iPad

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Designed for iPad



The apps were created from the ground up for iPad, are optimized for touch and feel like genuine iPad apps. 

When selecting text or objects, contextual menus 

show relevant commands.

The large touch areas on the Ribbon and in overlay 

menus make it simple to create, edit and format 

documents using only touch. 

PowerPoint for iPad

Not only is the Ribbon familiar, many features 

also work consistently across the three apps. For 

example, you can format charts in Word, Excel and 

PowerPoint. As you would expect from Office, you 

can copy content from one app to the other, like 

charts, slides, tables, images.



Microsoft Office for iPad

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Resize and rotate objects 



like pictures using large, 

touch-friendly handles. 

Move the objects and 

the text flows smoothly 

around them.

Word dictation

You can even use iOS 

features like voice dictation 

to draft a document or 

AirPlay

®

 to project a 



presentation wirelessly  

on a TV screen.




Microsoft Office for iPad

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Edit, create and 



collaborate with 

confidence




Microsoft Office for iPad

15

Create a Word document on your desktop. Edit with 



Word for iPad and open it again on the desktop. 

The document still looks exactly as you intended.

Easily create great-looking documents with 

beautifully designed templates, or start from scratch 

with a blank page. 

1

When you open, edit and save Office documents with productivity apps on iPad, files are sometimes converted 



to a different file format. And often formatting or even content is lost. As a result, your document will look 

different when you open it on a computer. Or when you share the document with other people. 

The Microsoft Office apps ensure that no content or formating is lost when 

you work on the iPad.

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3



Microsoft Office for iPad

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Robust editing and formatting 



Office for iPad has many of the robust editing and formatting tools you expect from Microsoft Office. And more 

than you would expect on your iPad.

Format text using the tools you expect from  

Office, including more than 60 Office compatible 

fonts, styles, highlighting, text effects, bullets  

and numbers. 

Make charts look stunning – even in Word and 

PowerPoint – by applying chart styles, colors, 

layouts or selecting one of 40 Chart types.

Insert text boxes or shapes, and format them using 

styles or by selecting exactly the colors you want.



Microsoft Office for iPad

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Insert pictures from your Camera Roll or Photo 



Streams, then use picture styles, shadows and 

reflections to make them stand out.

Insert tables and format them in seconds with table 

styles and style options. 

Copy and paste between apps. For example, create 

a chart in Excel and paste it in Word or PowerPoint.




Microsoft Office for iPad

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When you’re working on an Office document, 



AutoSave ensures that changes are automatically  

and frequently saved. If you don’t like the end 

result, you can restore the original document.

Simply share your work with others by emailing a hyperlink or the entire document.

Document collaboration and review 

In Word and PowerPoint for iPad, multiple people can work together simultaneously on the same document. 

Make sure your document is saved in OneDrive, OneDrive for Business or SharePoint so that others have access 

to the latest version of the document.




Microsoft Office for iPad

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Work simultaneously with others on the same Word 



document or PowerPoint presentation. Others can use 

Office 2013, Office Online, or Office for iPad.  

To make the document review process in Word easier, 

turn on Track Changes. 

With Display for Review, you can choose how changes 

in the document should appear. If you want a clean 

document, select No Markup.  

Step through the changes in the document and decide 

which ones to accept or decline. Of course, you can 

also accept all changes with one tap.



Tip: tap inside a comment balloon and tap the “Add 

Comment” command. Your comment will show up 

as a reply to the existing comment. You can edit, 

add, and delete comments. 




Microsoft Office for iPad

20

Made for the cloud 



and Office 365


Microsoft Office for iPad

21

Access up-to-date documents in OneDrive, 



OneDrive for Business and SharePoint. It’s easy to 

pick up from where you left off, because the apps 

know what documents you were working on last, 

no matter what device you were using. 



Tip: If you want to take many documents with 

you, consider using the OneDrive for Business app 

for iPad. You can select which documents to take 

offline and edit them using Office for iPad. The 

OneDrive for Business app is the perfect companion 

for Office 365 and for the Office apps.

Save documents to OneDrive, OneDrive for 

Business or SharePoint so that you can access them 

anywhere, on any device. You can even save them 

locally on your iPad.

You don’t always have access to an Internet 

connection. Documents in OneDrive or OneDrive 

for Business you’ve recently opened on the iPad 

are cached locally so you can edit them even when 

you’re offline. Changes are synced to the original 

document the next time you connect.

Since you want to be able to get things done everywhere, the apps 

are seamlessly integrated with Microsoft’s cloud services and especially 

Office 365.



Microsoft Office for iPad

22

Free



With Office 365 Subscription

Open from OneDrive, email 

attachments, or third-party apps 

using the iPad document viewer



View documents, spreadsheets, 



presentations



Copy content



View comments



Share documents as hyperlink or  

as email attachment



In Excel: sort and filter Tables



In PowerPoint: view speaker notes, 



present in full screen, use laser-

pointer, pens and highlighters



Open from OneDrive for Business 



and SharePoint

Create new documents



Robust editing

Rich formatting



Save to OneDrive, OneDrive for 

Business, SharePoint and iPad



Free and with Office 365 subscription 

With the free versions of the apps, you can read your Word documents, use Excel data and present with 

PowerPoint. Your documents will look as good as they do on your PC and Mac, and better than ever on your 

iPad. With an Office 365 subscription, you can edit and create new documents with the iPad. An Office 365 

subscription not only gets you the complete Office apps for iPad, but also always-up-to-date versions of Office 

for PC and Mac.

You can sign up for a free 30 day Office 365 trial at www.office.com/try. Then download the Office for iPad 

apps in the App Store and sign in with your Office 365 account. During your trial period, you can use Office 

across your PC, Mac and iPad.




Microsoft Office for iPad

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More details about 



the apps


Microsoft Office for iPad

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Find and replace text throughout the document.



Insert tables, pictures, text boxes, and shapes to get your point across—and add footnotes and hyperlinks.

Word has robust collaboration features. Track 

changes, including the ability to accept or decline 

changes and view markup in the way that makes 

sense for the task. 

Change the layout of the page including orientation, 

margins, columns, headers and footers. 

Word for iPad




Microsoft Office for iPad

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Excel for iPad



Filter and sort data to find what you are looking for faster.

See the sum of selected cells instantly. Insert sparklines 

doesn’t exist in iPad. Excel for iPad can see Sparklines. 

Format numbers to display numbers as currency, 

percentages, dates, and more.

Explore data using AutoSum functionality.

Access a wide variety of formulas. The special formula 

keyboard lets you add numbers and formulas rapidly.




Microsoft Office for iPad

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PowerPoint for iPad



Practice and deliver your presentations confidently 

with the ability to view and edit speaker notes.

Choose from more than 47 transitions to add visual 

interest to your presentation.

Express your ideas exactly the way you want, with full 

support for rich formatting including fonts, pictures, tables, 

textboxes, shapes, transitions, speaker notes and more.

When presenting, use the built-in laser pointer, pens or highlighters to get your point across.




Microsoft Office for iPad

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Frequently asked 



questions


Microsoft Office for iPad

28

Q:



 How much does Office for iPad cost? 

A: You can visit www.appstore.com/microsoftoffice to download the Office apps for free and read, review and 

present documents, spreadsheets and presentations. To get the full editing and creation experience, you need an 

Office 365 subscription. Office 365 gives you always-up-to-date versions of Office across your PC, Mac and iPad, 

and much more. 



Q:

 Can I try Office for iPad?

A: Yes, you can read, review and present documents, spreadsheets and presentations for free. To get the full 

editing and creation experience, you can sign up for a free 30 day Office 365 trial at www.office.com/try. Then 

visit www.appstore.com/microsoftoffice to download the Office for iPad apps in the App Store and sign in 

with your Office 365 account. During your trial period, you can use Office across your PC, Mac and iPad. 



Q:

 What are the system requirements for Office for iPad? 

A: You need an iPad running iOS 7.0 or later. 

Q:

 What languages and markets is Office for iPad available in? 

A: We offer Office for iPad in the following 29 languages: Catalan, Croatian, Czech, Danish , Dutch, English, 

Finnish, French, German, Greek, Hungarian, Indonesian, Italian, Japanese, Korean, Malay, Norwegian, Polish , 

Brazilian Portuguese, Portuguese, Romanian, Russian, Simplified Chinese, Slovak, Spanish , Swedish, Traditional 

Chinese, Turkish, Ukrainian. 

As of today, Office for iPad is available in the following 135 markets: Albania, Angola, Anguilla, Antigua & 

Barbuda, Argentina, Armenia, Australia, Austria, Azerbaijan, Bahamas, Barbados, Belarus, Belgium, Belize, Benin, 

Bermuda, Bhutan, Bolivia, Botswana, Brazil, British Virgin Islands, Brunei, Bulgaria, Burkina Faso, Cambodia, 

Canada, Cape Verde, Cayman Islands, Chile, China, Colombia, Congo, Republic of, Costa Rica, Croatia, Cyprus, 

Czech Republic, Denmark, Dominica, Dominican Republic, Ecuador, El Salvador, Estonia, Fiji, Finland, France, 

Gambia, Germany, Ghana, Greece, Grenada, Guatemala, Guinea-Bissau, Guyana, Honduras, Hong Kong, 

Hungary, Iceland, India, Indonesia, Ireland, Italy, Jamaica, Kazakhstan, Kenya, Korea, Republic of, Kyrgyzstan, 

Laos, Latvia, Liberia, Lithuania, Luxembourg, Macau, Macedonia, Madagascar, Malawi, Malaysia, Mali, Malta, 

Mauritius, Mexico, Micronesia, Fed. States of, Moldova, Republic of, Mongolia, Montserrat, Mozambique, 

Namibia, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, Norway, Palau, Panama, Papua New Guinea, 

Paraguay, Peru, Philippines, Poland, Portugal, Romania, Russia, São Tomé and Príncipe, Senegal, Seychelles, Sierra 

Leone, Singapore, Slovakia, Slovenia, Solomon Islands, South Africa, Spain, Sri Lanka, St Lucia, St Kitts & Nevis, St 

Vincent & Grenada, Suriname, Swaziland, Sweden, Switzerland, Taiwan, Tajikistan, Tanzania, Trinidad and Tobago, 

Turkey, Turkmenistan, Turks and Caicos, Uganda, Ukraine, United Kingdom, United States, Uruguay, Uzbekistan, 

Venezuela, Zimbabwe.

Q:

 What Office 365 subscription plans include Office for iPad? 

A: Office 365 Home, Office 365 Small Business Premium, Office 365 Midsize Business, Office 365 E3 and E4 

(Enterprise and Government), Office 365 Education A3 and A4, Office 365 ProPlus, and Office 365 University.  



The new Office 365 Personal will also qualify when it becomes available later this spring.  


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