21 Do’s and Don’ts to Improve Your Email

21 Do’s and Don’ts to Improve Your Email PRESENTATION

By Husniyabonu Jumanazarova

Teacher: O.SH.Muxiddinova
Group: OMR-61

Bad Email or Bad Behavior? Email isn’t bad… it’s just written that way. Bad email behavior is commonplace in many companies. Long unreadable emails. Red fonts. Silly signatures. Unwieldy attachments that clog your inbox. It seems silly, and it really is inexcusable. Yet, when were you or anyone at your company taught how to write better emails? Chances are, there aren’t any email standards or training at your company. Instead, everyone is left to work in a free-for-all of email chaos.

Email Dos and Don’ts Despite its reputation, email isn’t all bad. In fact, it can be a very productive tool when used correctly. The following tips can help you write better emails, get better responses, and create less frustration with your co-workers.

Do’s
Don’ts

21 Dos and Don’ts to Improve Your Email Communication:

Do Keep Your Emails Short – Effective emails shouldn’t be more than a few lines long. Use 5 lines as a good guideline. If you find yourself writing an essay, it should probably be a separate document or report.

Don’t Reply-All to say Thanks to 1 Person – If you want to thank 1 person, you don’t need to copy 33 other people on the email.

Don’t Use BCC – There is no real use for the BCC field. Really, there isn’t. Either publicly copy someone on email or don’t include them.

Do Write your Emails Backwards – To improve responses to your emails, lead with the question or call-to-action as the first line in your email.

Don’t Copy the Entire Universe – Copying more people won’t get your message read more. In fact, it actually becomes counter-productive because if you are always copying extra people, they will stop reading your emails in general.