Mamun -university roman -german philology english department

5) Create the body of your formal letter

Write the body of your letter in formal language. Be direct and try to keep it as brief as possible, often between three or four paragraphs in total.
The first paragraph should be kept short and is designed to introduce you and to state the purpose of the letter- to make an enquiry, complain, request something, etc.
The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organising it in a clear and logical manner rather than expanding too much.
The last paragraph of a formal letter should state what action you expect the recipient to take- to refund, send you information, etc.

6) Close the letter with a formal sign-off

Just as there are conventions about creating the salutation for your letter, there are also rules about how you close or sign-off your letter. If you do not know the name of the person, end the letter using 'Yours faithfully'. If you know the recipient's name, use 'Yours sincerely'.

7) Add your signature

Sign your name, then print it underneath you signature using capital letters. If you think the person you are writing to might not know whether you are male of female, put your title in brackets after your name. Optionally, it can also be helpful to include your phone number and email address.

8) Proofread your letter

Now that you've completed the first draft of your letter, read if over from start to finish and check for any errors in grammar and spelling. Make sure it reads well and that the recipient will understand what the letter is about.
If you want more help with how to write formal or informal letters please feel free to ask us in our Letter Writing forum. Our teachers will be able to help answer any questions you might have. Ask us a Question
I.2 Types of formal letters

Suppose you have to write a letter, how you want it to appear? It should be clear and concise. It should be interesting and easily understandable. Since you have read about letters, you are also familiar with informal and formal letters. Also, you have an idea about the informal and formal letter format.
We know that all these letters have a pre-specified format. Everyone has to write business letters of some type once in their life. It is important to express the main content of the letter in clear and unambiguous term. In this section, we are going to study the types of formal letters with samples. Let us start.
A formal letter has a format which needs to be followed. A typical formal letter format is

1. 
   Sender’s address
   
2. 
   Date
   
3. 
   Name / Designation of Addressee
   
4. 
   Address of the Addressee
   
5. 
   Salutation
   
6. 
   Subject
   
7. 
   Body – Introduction, Content, Conclusion
   
8. 
   Complimentary Close
   
9. 
   Signature / Name of the Sender
   
10. 
    Designation of the Sender