Santa barbar city college

ADVISOR/STAFF SIGNATURE ___________________________________________

(Signature signifies agreement to terms on reverse side)
FINAL APPROVAL ______________________ DATE _________________________

Student Program Advisor, Office of Student Life (or Designee)

Calendared: ____________________

***This room may be scheduled Monday-Thursday, 12:30pm – 5pm and anytime on Friday.

MUSICAL GROUPS ON CAMPUS

Amplified music on campus is subject to approval by the Student Program Advisor of the Office of Student Life. All requests should be brought to The Office of Student Life.

The approved area for amplified music is the Calden Overlook on West Campus.
Here are some guidelines to help you get started.

1. 
   The designated time for outdoor musical groups is from noon to 1:00pm.
   

2. 
   A contract must be signed if a group is being paid. The contract should be turned in one week in advance.
   

3. 
   The performing group is responsible for bringing all equipment needed.
   

4. 
   The sponsoring Club and group playing are responsible for cleaning up the area.
   

5. 
   The College does not provide any type of stage or extension cords.
   

6. 
   The Office of Student Life Staff reserve the right to control the volume level of any group playing on campus.
   

8. All groups should fill out the following Musical Entertainment Agreement:

MUSICAL ENTERTAINMENT AGREEMENT
This Agreement, entered into, the place and time herein written by,__________________________________

(Entertainer), party of the first part, and _____________________________________ (S.B.C.C. sponsor),

party of the second part:

1. 
   Party of the first part agrees to provide entertainment for the students and faculty to be held on ________________________ (date) between the hours of 12 Noon and 1PM. Since volume level and interruption of class instruction is a primary concern, the band agrees to play starting at the lowest volume levels. The Office of Student Life (or Designee) will determine the appropriate volume level for the entire performance.
   
2. 
   This contract must be signed regardless of compensation or lack of. Contracts shall be signed at least 3 days in advance.
   
3. 
   As consideration for the fulfillment of the above-mentioned appearance, the party of the second part agrees to pay the party of the first part, the sum of ___________, payable at the completion of said engagement.
   
4. 
   The party of the first part agrees to abide by all existing College Policies and Regulations in the same manner as College employees or College students.
   
5. 
   If, on account of sickness, accident, or other unavoidable circumstances, the party of the first part fails to appear, or the party of the second part is prevented from presenting said program, this contract shall be considered null and void. If, for whatever reason, either party cannot make it, the other party should be given 48 hours notice whenever possible.
   
6. 
   The time designated for musical groups is 12 Noon – 1PM. If a group starts late, it will be paid the portion of the agreed upon fee in proportion to the time played (i.e. if the group plays 30 minutes they will receive ½ of the agreed fee).
   
7. 
   The group will perform on West Campus at the Calden Overlook, subject to the approval of the Office of Student Life.
   
8. 
   There will be no stages provided for any type of performance.
   
9. 
   The group must provide all of its own equipment, INCLUDING EXTENSION CORDS.
   
10. 
    Should the party of the first part fail to comply with any of the provisions contained herein, the College District may refuse the payment referred to in paragraph 2.
    

___________________________________ _______________________________

Representing Party of the First Part Date
____________________________________ ­­­­­ _______________________________

ASB or Club Representative Date

____________________________________ _______________________________

Student Program Advisor, Office of Student Life Date

Calendared:__________________________

The form below and the Waiver of Claims and Medical Treatment Authorization must be completed by any student participating in a field trip.
FIELD TRIP PARTICIPATION FORM

I, _________________________(student’s printed name) have read, understand and am willing to observe each of the following regulations without reservation.

1. 
   This voluntary field trip is a College sponsored activity, therefore, the rules of conduct as stated below are in effect:
   

1. 
   Basic responsibilities: Each participant, student or advisor shall recognize his/her responsibility for proper conduct during a trip to, from and at the event.
   
2. 
   Regulations of Conduct: It is contrary to California State Law to possess, serve or consume ALCOHOLIC BEVERAGES or other drugs at any school function…. regardless of the age of those participating. Any infringement of this or other rules may lead to dismissal from school and the immediate return of the entire group as deemed necessary by the advisor(s).
   

• 
  Illegal drugs will not be permitted on any field trip.
  
• 
  The responsibility for property damage on any trip - defined by law.
  

2. 
   Arrangement will be made for transportation and I will stay with the group the entire trip. If I drive a car I will follow caravan rules.
   

2. 
   I understand that the staff member(s) in charge are in complete authority at all times and I will follow all of their directives.
   

List below the NAME AND ADDRESS of parent, guardian or person to be notified in case of emergency. In the event of a medical emergency, I authorize medical treatment deemed necessary and hold harmless any medical facility or its personnel, Santa Barbara City College, its employees, or fellow students.

_______________________________________ ____________________________

Person to contact in case of emergency Phone

_______________________________________________________________________________

Address

_________________________________________ ____________________________

Student Signature Date

_________________________________________ ____________________________

Signature of parent or guardian (students under 18 yrs. old) Date

Conference Attendance Agreement

__________________________________________ ____________________________________________

Name of Conference Location
__________________________________________

Dates of Conference

All participants are required to observe the regulations and all standards described in the Santa Barbara City College (SBCC) Standards of Student Conduct and the California Education Code.

I agree that I am attending this conference as a representative of SBCC and that SBCC and/or the Club/Organization has paid all or parts of my expenses. I agree that I will conduct myself in a responsible manner and agree to the following:

16. 
    I agree to follow all policies relating to the non-use of alcohol and drugs. The California Education Code and College policy prohibits the possession and/or use of alcoholic beverages (regardless of students age), narcotics, or dangerous drugs such as marijuana, LSD, except as permitted by law. Prescription drugs must be listed on the Medical Consent Form that is submitted with my application.
    
17. 
    I agree to conduct myself in a manner compatible with the college’s function as an educational institution. In the event that I cause damages to facilities / equipment, I am liable for replacement costs. Behavior that would endanger others or myself will not be tolerated.
    
18. 
    I agree not to have outside visitors participate in conference activities. Requests for exceptions must be submitted and approved by the college advisor prior to departing to the conference.
    
19. 
    I will meet regularly with the college advisor at the conference as requested.
    
20. 
    I will notify the college advisor, in advance and provide specific plans, if I leave the hotel/conference site during the conference.
    
21. 
    I will assume financial responsible for any fees paid for me if I decide, for any reason, not to attend the above named conference after this form is signed. This includes conference registration, travel and lodging expenses etc. (Although an attempt will be made to replace me if I cancel, there is no guarantee and if a replacement cannot be found, I will be responsible for all costs associated with my reservation).
    

Return this agreement in to your College Advisor by: _____________________________________________

I understand that any violation of this agreement may result in my immediate return to my home at my own expense and/or other disciplinary action as defined in the S.B.C.C. Standards of Student Conduct.

I have read and agree to abide by all the terms set forth in this agreement.
Student Signature: __________________________________________________ Date: ____________________________
Print Name: _______________________________________________________
Attachment: Standards of Student Conduct

Reviewed: __________________________________________________ Date Approved: _________________________

College Advisor(or Designee)

Waiver of Claims and Medical Treatment
The student “WAIVER OF CLAIMS AND MEDICAL TREATMENT AUTHORIZATION” form is to be completed for each club member participating in any field trip. On the trip, the College Advisor should keep these forms on him/her at all times. Please duplicate and provide copies to all members before the field trip.

An adult student (over 18 years of age) may use his or her own private vehicle on a voluntary basis provided the student first signs a waiver and holds the college harmless, shows evidence of insurance, current vehicle registration and a valid drivers license. Information must be submitted no less than 3 working days before such use. Such use shall not be allowed for field trips without prior approval of the responsible department manager, department chairperson or division chairperson.

NAME:_______________________________________________ DATE:____________________________________
ADDRESS:____________________________________________ AGE:_____________________________________
CITY/ZIP:_____________________________________________ DATE OF BIRTH:___________________________
PHONE:______________________________________________
IMPORTANT! READ CAREFULLY BEFORE SIGNING
I do hereby expressly acknowledge the existence of some risk of personal injury in participating in said activity and agree to assume the risks of all injuries resulting therefrom and damage to property. I agree to indemnify

and hold harmless Santa Barbara City College, its agents, employees, and fellow students from and against any and all liability, including all expenses, medical, legal or otherwise, incurred by Santa Barbara City College in defense of any claim or suit.

In the event the above named is injured, I authorize medical treatment deemed necessary and hold harmless any medical treatment facility or its personnel who administer such treatment.

I have read the above. I understand its contents and do hereby agree to the terms set forth.
STUDENT SIGNATURE:___________________________________________ DATE:____________
_____I am the parent or legal guardian of participant who is under 18 years of age to whom the above statements apply and for whose benefit I am executing the Agreement.
I have read this consent and I understand its terms. I execute it voluntarily and with full knowledge of its significance.

_______________________________________________ ____________________

Signature of participant or participant’s Parent or Legal Guardian Date

____________________________________________ __________________

Print name of signatory Date

In case of emergency please contact:___________________________________________________________

Relationship:________________________________________ Phone #______________________________
Medical Insurance Carrier:_____________________________ Policy #_______________________________
Please list any prescription medication:_________________________________________________________


Santa Barbara Community College District

STUDENT VOLUNTARY TRANSPORTATION AGREEMENT

Field Trip:____________________________ Dates:____________________________

Location:
Name:______________________________________ Birth Date:_____________________________
Driver’s License:_______________________ Exp. Date:___________________ _
Year/Make of Auto:_______________ Insurance Carrier/Agent:______ ___________
Policy #:___________ Liability Limits:___________ Exp. Date: _________ Phone:____________
Driving Restrictions (if any):______________________________________________ _

_________________________________________________________________________

I understand the Santa Barbara Community College District may be providing transportation to and from the above activity, however, I may not wish to avail myself of the transportation provided by the District. Please explain reason:__________________________________________

______________________________________________________________________________________________________________________________________________________________________________

The above student hereby requests permission to provide for his/her own transportation at his/her own expense.
It is fully understood and agreed that the District is in no way responsible, nor does the District assume liability for any injuries, losses or death, resulting from this non-District sponsored transportation. Although the Santa Barbara Community College District may suggest travel times, routes, or caravaning to or from this event, I fully understand that such suggestions are not mandatory.
__________________________________________________ ______________________________

Student Signature Date

__________________________________________________ ______________________________

Parent/Legal Guardian Date

(If under 18 years of age)
________________________________________________ ______________________________

District Approval Signature Date

PROCEDURES FOR ORGANIZING A DANCE

One month in advance:
1. Obtain a “Use of Facilities Request” form from The Office of Community Services A112.

2. Complete the form and turn it in at least one month prior to the date of the event.

3. Meet with The Office of Student Life to discuss plans and costs.

2. 
   Schedule a table through The Office of Student Life (3 weeks in advance for West Campus) to sell presale tickets.
   

One week in advance:

1. Sell tickets in front of Campus Center and/or West Campus.

2. Cashbox for making change is available in the Cashier’s Office, SS -150.

Anticipated Costs:
1. Rental fee is waived for S.B.C.C. Clubs.

2. 
   Custodial fees - $35.00 per hour for 4 - 8 hours (Clean up).
   
3. 
   Security - 2 officers @ $15.00 per hour each. Officers arrive ½ hour prior to the start of the dance and stay
   

until the crowd disburses.

4. The sponsoring Club will also cover any vandalism or damage charges.

Music:
1. If a D. J. or a band is used, a Music Contract must be filled out.

2. Obtain a Purchase Order from Accounting to order a check.

Set-Up:
1. Begin set-up after 4:30PM for a Friday dance.

2. Schedule set-up time with the Office of Community Services for a Saturday dance.

3. Do not tape anything to the windows.

4. Remove all decorations before leaving.

5. Contact the H.R.C. Department ext. 2888 for refreshments.
Workers needed:

1. 
   The Club Advisor or Substitute (approved by The Office of Student Life) must be present the entire time of the event.
   
2. 
   Ticket seller/taker at the door, school I. D.’s should be checked.
   
3. 
   If charging for refreshments, two people work the station.
   

DURING DANCE

1. 
   One Security Officer should be stationed on the patio. The second Security Officer should be in the dance area / CC lobby door jam, to watch funds at the door and the dance area.
   
2. 
   Senate or Club members should assist in the dance area, if feasible, to back up Security.
   

THE ADVISOR HAS ULTIMATE REPSONSIBILITY TO HANDLE ALL PROBLEMS.


SIGNS REQUIRED AT DOOR
1. School I.D. required at the door.
2. No one may leave the dance and re-enter. If you leave you must pay to re-enter.
3. No alcoholic beverages allowed.
AFTER EVENT

1. Turn in cash funds to Advisor.

2. Have Treasurer fill out P. O.’s for all payments.
3. Thank you letters and income/expense cost breakdown.

Santa Barbara City College

Standards of Student Conduct

Summary

The following is a summary of the Santa Barbara Community College District Governing Board policies for Student Personnel; Section 3231, Standards of Student Conduct; Section 3235, Student Grievance Policy; and section 3232, Alcohol/Drug Use Policy.
We at Santa Barbara City College, as members of an institution of higher education, believe that our special contribution to the achievement of the ideal of social justice is to provide a setting in which ideas may be freely explored and objectively examined. A student enrolling at Santa Barbara City College assumes an obligation to act in a manner compatible with the college's functions as an educational institution. These regulations apply on campus and at all college-sponsored activities or at activities sponsored by college clubs or organizations on or off campus, except where specifically limited. Students shall be subject to college discipline for any of the following misconduct, which occurs at any time on campus, or at any off-campus facility or college-approved or sponsored function.