End of Schedule 2
Schedule 3 Exit Plan (if applicable)
Introduction
-
It is in the interests of both parties to a contract to have a clearly defined exit strategy – it removes uncertainty, reduces risk and helps develop a strong relationship. Uncertainty over the exit roles and responsibilities, scope, cost and duration make it difficult to achieve a smooth exit that provides value for money for the school and risk reduction for the both the school and the supplier.
-
The Exit Plan should be reviewed periodically during the contract and it will probably evolve, making changes necessary as the contract progresses and begins to near its completion.
The objective of the Exit Plan is to ensure:
-
An orderly and smooth termination of the contracted activities leading to the completion of the contract and its outcomes at the expiry of the contract or if in exceptional circumstances, where the contract is terminated immediately or early.
-
A plan for communicating with all partners and employees during the exit period, in ways that avoid any detrimental impact on respective business resulting from the termination.
Key requirements are:
-
That the responsibilities of both parties to the contract are clearly defined in the event of expiry or termination and the Plan should be known and understood by all delivery partners
-
The Plan should identify what action will be taken by all parties in the case of an immediate or early termination of the contract and actions to be taken as the contract reaches its normal completion date. It should confirm what is owned by whom at the end of the contract/termination e.g. data, IPR, assets. It should also identify:
-
what information will be provided by the contractor, when and under what circumstances to allow effective due diligence, if appropriate
-
What access to procedures, systems and people will be allowed by the contractor to the school and when and how.
-
What active support will be provided by the contractor to support the cessation of the contract?
-
How long the transition period/support requirement will take.
-
Who pays for what, when and how?
Documentation and Access
-
The contractor shall provide the school on request with information and documentation reasonably necessary to assist with the cessation of the contract. The contractor shall co-operate with all reasonable requests made by the school relating to the contract activities.
-
The Exit Plan should include key activities and decision to be taken for three scenarios: immediate exit, early exit and completion of the contract.
Schedule 4
Personnel Security Standard Checks
The School carries out Personnel Security Standard verification checks on all new employees. Contractors and consultants with a similar level of access to Departmental assets as Departmental staff must undergo the same level of checks.
The verification process consists of 4 separate checks as follows:
-
Identity.
-
Employment history.
-
Nationality and immigration status.
-
Unspent criminal records.
Identity
You should ensure that the identity of any relevant staff and sub-contractor’s staff has been verified and that the evidence can be provided to the School on request.
The Departmental process for verifying an identify is to request the following information and to check the full name and signature, date of birth and full permanent address against qualifying documents :
-
Name.
-
Date of birth.
-
Full permanent address.
-
NINO or other unique personal identifying number.
-
Employers' details for the past three years.
-
Qualifications and licenses.
-
Educational details and references (where appropriate).
-
Permission to work in the UK (if appropriate).
Alternative arrangements can be made including the use of commercial agencies provided that the minimum requirements listed above are met.
Employment History
You should ensure that an individual’s employment history has been verified and that the evidence can be provided to the School on request.
You should verify the last 3 years’ employment or academic history checking with previous employers, following up references (where required) or using a commercial CV checking service.
Ask for further references if:
- An employer’s reference is not available. Get a second personal one from a person of standing in the candidate’s community (e.g. a JP, medical practitioner, officer of the armed forces, teacher, lecturer, lawyer, bank manager, civil servant etc.)
- The individual has been in education full time. Get a reference from their academic institution.
- The individual has served in the Armed Forces or Civil Service. Get a reference from their service or department.
Nationality and Immigration Status [If applicable]
You should verify an individual’s nationality and immigration status and ensure that they have a right to remain and work in the UK. Evidence must be provided to the School on request.
The minimum requirement for the verification process is as follows:
Individuals should be asked to produce one of the following:
-
A UK passport describing the person as a British citizen or citizen of the UK and colonies with the right of abode in the UK.
-
A passport with a certificate of entitlement issued by the UK with the right of abode in the UK.
-
A passport or ID card issued by a European Economic Area (EEA) State, or State with an agreement forming part of the Communities Treaties (e.g. Switzerland) and which describes the holder as a citizen.
-
An EEA registration certificate, permanent residence document or (permanent) residence card, or EEA residence permit. (Swiss nationals are treated as EEA nationals for these purposes.)
-
A passport or travel document endorsed to show they are exempt from immigration controls, with indefinite leave to enter or stay in the UK, or no time limit on the stay.
-
A passport or other travel document endorsed to show that the holder has current leave to enter or remain in the UK and is permitted to take the employment in question (provided that it does not require the issue of a work permit).
-
An Application Registration Card (ARC) which indicates that the holder is entitled to take employment in the UK.
Alternatively you can ask the individual to produce a document issued by a previous employer, Inland Revenue, School for Work and Pensions’ Jobcentre Plus, the Employment Service, the Training and Employment Agency (Northern Ireland) or the Northern Ireland Social Security Agency, which contains the national insurance number of the person named in the document and one of the following.
-
A full UK birth certificate which specifies the names of the holder’s parents.
-
A birth certificate issued in the Channel Islands, the Isle of Man or Ireland.
-
A certificate of registration or naturalisation as a British citizen.
-
A letter issued by the Home Office, to the holder, which indicates that the person named in it has been granted indefinite leave to enter, or remain in, the UK.
-
An Immigration Status Document issued by the Home Office, to the holder, endorsed with a UK Residence Permit, which indicates that the holder has been granted indefinite leave to enter, or remain in, the UK.
-
A letter issued by the Home Office, to the holder, which indicates that the person named in it has subsisting leave to enter, or remain in, the UK and is entitled to take the employment in question in the UK.
-
An Immigration Status Document issued by the Home Office, to the holder, endorsed with a UK Residence Permit, which indicates that the holder has been granted leave to enter, or remain in, the UK and is entitled to take the employment in question in the UK.
Or you can ask the individual for:
A work permit or other approval issued by Work Permits UK and a passport or other travel document endorsed to show that the holder has current leave to enter or remain in the UK and is permitted to take the work permit employment in question, or a letter issued by the Home Office to the holder confirming the same.
Unspent Criminal Record
Organisations other than sole traders that are awarded contracts by the School should obtain a DBS check on behalf of their employee and should provide a copy for the School as it may be required to obtain a security pass to enter Departmental premises.
Sole traders must make a self declaration of any unspent convictions. The School aims to check all declarations through Disclosure Scotland.
You must not supply any individual if they are:
-
On probation (in a legal sense.)
-
Under a suspended prison sentence.
-
Released from prison on parole.
-
Still under a conditional discharge.
.
Example scoring system for Award Stage Annex 1
Evaluation scoring matrix
The following is an example of the type of scoring matrix that could be used for bids in the Award Stage.
0-5 scoring system:
-
Assessment
|
Score
|
Summary
|
Interpretation
|
Excellent
|
5
|
Very strong evidence of appropriate knowledge, skills or experience.
|
As well as addressing all, or the vast majority of, bullet points under each criteria heading, it will demonstrate a deep understanding of the project. All solutions offered are linked directly to project requirements and show how they will be delivered and the impact that they will have on other areas/stakeholders.
|
Good
|
4
|
Sufficient evidence provided of appropriate knowledge, skills or experience. Have confidence in their ability to deliver the required service
|
Will reflect that bidders will have addressed, in some detail, all or the majority of the bullet points listed under each criteria heading. Evidence will have been provided to show not only what will be provided but will give some detail of how this will be achieved. Bidders should make clear how their proposals relate directly to the aims of the project and be specific, rather than general, in the way proposed solutions will deliver the desired outcomes
|
Acceptable
|
3
|
Reasonable evidence of appropriate knowledge, skills or experience. Meets requirements in many areas but not all.
|
Will again address the majority of the bullet points under each criteria heading but will lack some clarity or detail in how the proposed solutions will be achieved. Evidence provided, while giving generic or general statements, is not specifically directed toward the aims/objectives of this project. Any significant omission of key information as identified under each criteria heading will point towards a score of 3.
|
Minor Reservation
|
2
|
Some evidence of appropriate knowledge, skills or experience. Meets requirements in some areas but with important omissions
|
Will reflect that the bidder has not provided evidence to suggest how they will address a number of bullet points under the evaluation criteria heading. Tenders will in parts be sketchy with little or no detail given of how they will meet project requirements. Evidence provided is considered weak or inappropriate and is unclear on how this relates to desired outcomes.
|
Serious Reservations
|
1
|
Very little evidence of appropriate knowledge skills or experience
|
Will reflect that there are major weaknesses or gaps in the information provided. The bidder displays poor understanding and there are major doubts about fitness for purpose.
|
Unacceptable
|
0
|
No evidence/response
|
Will result if no response is given and/or if the response is not acceptable and/or does not cover the required criteria.
|
Example scoring and weighting grid
Your capability to perform the contract will be evaluated using the criteria set out below and the scoring matrix above. The highest scoring bid will be consider the most economically advantageous tender and the successful bidder (subject to the standstill period).
Scoring Grid example
|
Assessment Criteria (should clearly state expected outcomes in each heading)
|
Weighting
|
Assessment Score (0-5)
|
Total score
|
Ref
|
Requirement
|
|
|
|
|
Bidders should describe their approach to the requirement stated in the specification. They should include:
-
-
-
Response (maximum of xxx words):
|
15
|
|
|
Ref
|
Delivery [and Pilot Testing]
|
|
|
|
|
|
10
|
|
|
Ref
|
Education
|
|
|
|
|
|
10
|
|
|
Ref
|
Communication
|
|
|
|
|
|
10
|
|
|
Ref
|
Health and safety including safeguarding arrangements
|
|
|
|
|
|
10
|
|
|
Ref
|
Value for money
|
|
|
|
|
Explain how the school determines value for money
|
15
|
|
|
Ref
|
Costs
|
|
|
|
|
Ask for a cost breakdown (include a table of costs in the ITT that bidders complete).
|
10
|
|
|
|
|
|
|
|
Award Stage- Weighting of Scores for each Requirement Section (using example above)
Requirement Heading [examples only]
|
Example Maximum Weighted Score
|
Requirement
|
75 (5 x15)
|
Project Delivery [and Pilot Testing }
|
50
|
Education
|
50
|
Communication
|
50
|
Health and Safety/ Safeguarding
|
50
|
Value for money
|
75
|
Costs
|
10
|
-------------------
|
|
--------------------
|
|
Maximum Total
|
360
|
Dostları ilə paylaş: |
