Haiphong department of transport

Road section from Km 15+240 to Km 16+580

SITE SPECIFIC MITIGATION PLAN – N15



CURRENT SITUATION

- The route runs along the existing dyke of Lach Tray river, residential area near the dyke and Hai An harmonization reservoir (Cat Bi), aquiculture pond and apartment blocks on Road No. 7-3, the section between aquiculture pond and Cat Bi road.

Attention should be paid to the following matters

Change the centerline of dyke of Lach Tray river;

Dust, noise, traffic safety and construction safety in residential areas near dyke and at road sides;

Aquiculture ponds and lakes that are cut;

The risk of pond water quality degradation during construction;

ATTENTION & NOTES DURING CONSTRUCTION

It is necessary to have methods for reducing effects of dust and noise on residential areas, especially residential areas at the edge of the dyke; it is proposed to use barriers to separate the construction site from residential area and construction site from reservoir;

For temporary roads, it is necessary to ensure traffic safety and reduce effects of dust and noise due to material transport;

It should ensure water supply for aquiculture ponds and lakes;

Install warning signs at site and traffic signs at crossing points with inter-village road;

Labour safety must be considered for workers at river dyke, especially during flood-tide at night.

ATTENTION & NOTES DURING OPERATION

install road-crossing culverts, ensuring supplying water for ponds and lakes;

Plant trees at road edge, dyke sections and houses near dyke edge, harmonization reservoir and residential areas at the end of route section to reduce dust and noise of vehicles running on road;

Arrange traffic safety signs at intersections at reservoir sides;

Road section from Km 16+580 to Km 17+600

SITE SPECIFIC MITIGATION PLAN – N16



CURRENT SITUATION

The project route is adjacent to the apartment block at Thanh To ward, residential area and army base;

The route cuts Cat Bi and Nguyen Van Hoi; and 2 adjacent roads in Dang Lam resettlement area;

The routes cuts cultivation and aquiculture areas and the canal.

Attention should be paid to the following matters:

The risk of traffic congestion at existing roads like Nguyen Van Hoi, Cat Bi;

Dust, noise, construction safety and traffic safety during construction and material transport, having effects on residents living near the route; Canals and ditches are cut, affecting water supply and aquiculture ponds.

ATTENTION & NOTES DURING CONSTRUCTION

Coordinate with road authority in implementing sound traffic control/diversion methods by arranging signs and site partitions to avoid traffic jams;

Strictly follow regulations on traffic safety during transport of materials and methods on construction safety at site;

Ensure the continuity of water supply and irrigation and drainage for cultivation area;

ATTENTION & NOTES DURING OPERATION

Install traffic signs at project intersections – Nguyen Van Hoi Cat Bi, intersections at Dang Lam road;

Re-align the canal and construct road-crossing culvert at Sta.Km17+390, ensure water demands for cultivation and aquiculture areas

Ensure army base is consulted during construction

Road section from Km 17+600 to Km 18+790

SITE SPECIFIC MITIGATION PLAN – N17



CURRENT SITUATION

- The route will run through residential areas; Le Hong Phong – Ngo Gia Tu intersection; cultivation area, path system and Dang Hai road.

Attention should be paid to the following matters:

High risk of traffic congestion at existing roads like Le Hong Phong, Ngo Gia Tu, Dang Hai;

Ensure that if irrigation canals and ditches are cut, alternative supplies can be provided to ensure continuity of supply;

Dust, noise and safety during construction and material transport

ATTENTION & NOTES DURING CONSTRUCTION

Coordinate with road authority in implementing sound traffic control/diversion methods by arranging signs and site partitions to avoid traffic jams

Strictly follow traffic laws and regulations on construction safety at site

Ensure the demands can be satisfied for water supply and irrigation and drainage for cultivation area;

ATTENTION & NOTES DURING OPERATION

Arrange sufficient safety signs at intersections;

Pedestrian bridges at the crossing point with Le Hong Phong road should be delayed until such time as traffic warrants the bridges

Re-align the irrigation canal at cultivation area where is cut by the route; arrange road-crossing culverts at Km18+330;

Canal

Road section from Km 18+790 to Km 19+917 (at route end)

Inter-village road cuts the project route

SITE SPECIFIC MITIGATION PLAN – N18

Kim Quang Tu Pagoda

Pumping station need to be relocated

CURRENT SITUATION

The route runs through residential areas and cultivation areas (where fruits and trees are planted)

Attention should be paid to the following matters

Shifting the pumping station;

The road running close to Kim Quang Tu Pagoda;

The route cutting inter-village road;

Dust, noise and safety during construction and material transport

ATTENTION & NOTES DURING CONSTRUCTION

Ensure water supply during construction for cultivation and aquiculture areas;

Implement traffic safety methods, site safety (signing system) and methods for minimizing dust and noise for residents living at road edges;

ATTENTION & NOTES DURING OPERATION

Build noise fencing wall for affected temples and pagodas like Kim Quang Tu, Dinh Sam Bo to minimize impacts of noise;

It is necessary to study reasonable solutions for water supply for cultivation and aquiculture areas where connections are cut

Install traffic safety signs at crossing point between the inter-village road and the project route

APPENDIX 3: SPECIFICATIONS FOR CONTRACTORS IN ENVIRONMENTAL AND SOCIAL MANAGEMENT

1500 PROJECT SAFETY

1600 MAINTENANCE AND PROTECTION OF TRAFFIC
1700 ENVIRONMENTAL MANAGEMENT

2400 PROTECTION OF EXISTING ROADS AND STREETS

3300 BORROW MATERIALS

01500 - PROJECT SAFETY

1. GENERAL

These requirements are additional to the requirements listed in the General Conditions of Contract. The Contractor shall, as a priority in all its activities, undertakings and endeavors, ensure the continued and continuous safety measures of the public and all persons directly or indirectly associated with the Works.

2. COMPLIANCE WITH LEGISLATION

The Contractor shall comply with all relevant safety and industrial health legislation including the

Rules and Regulation of the Socialist Republic of Vietnam and the authorities having jurisdiction.
3. PUBLIC SAFETY

The Contractor will be responsible for the safety of the public passing through the site. All excavations, plant or items of potential danger to the public must be barricaded and sign-posted to the satisfaction of the Engineer. The Contractor must provide sufficient watchmen to ensure the safety of the public at all times. All existing pedestrian routes shall be maintained in a safe condition unless an alternative route is provided to the satisfaction of the Engineer.

4. AVAILABILITY OF SAFETY-RELATED DOCUMENTS

The Contractor shall comply with the Engineer’s requirements insofar as displaying in each of its site offices, workshops and canteens a copy of such safety and industry health posters and keeping on the Site copies of safety and industrial health regulations and documents. All

regulations and documents shall be translated into languages that are understood by the operators engaged by the Contractor or subcontractors and such translations shall be displayed or kept alongside those in Vietnamese and English languages.
5. SAFETY MANAGEMENT PLAN

The Contractor shall prepare and submit to the Engineer for review and approval no later than 28 days after the Notification of Award, a Safety Plan, as part of the Contractor’s Environmental Management Plan (CEMP) as described in Specification Section 1700 “Environmental Management” which shall contain, without limitation, the following details:

(a) Safety control staff organizational structure, which should identify the personnel to be engaged solely for safety assurance (including the Contractor’s Environment/Safety Officer (ESO) who will be responsible for all safety on the Site), the responsibilities of the participants and the subdivision of the project safety assurance tasks into elements which can be effectively controlled, technically and managerially.

(b) Names, addresses, telephone and facsimile numbers of all participants shall be listed where known;

(c) Criteria for appointment of principal staff;

(d) Proposed interaction and communication procedures between the Contractor’s construction personnel and safety assurance staff, including proposals for radio communication facilities. In particular, the establishment of a regular communication and reporting system;

(e) An undertaking signed by the managing director of the Contractor to the effect that the Contractor will ensure that safety and industrial health are given the highest priority in all aspects of the Works and in discharging his contractual obligations;

(f) Frequency, coverage and intent of site safety meetings together with the rational for attendance;

(g) Frequency, coverage and intent of regular site safety reports;

(h) Methods of promoting an awareness of site safety and industrial health amongst all persons directly or indirectly associated with the Works. This shall include proposals for on site publicity, training courses for all workmen on the Site and at all levels of supervision and management, incentive schemes for the promotion of compliance with safety measures and other similar measures. The frequency, coverage and application of training courses shall be included together with the means of attaining the objective that all workmen shall be required to attend a safety induction course within their first week on Site and thereafter at times appropriate to their prospective duties and at intervals of not more than six (6) months;

(i) A hazardous materials statement which shall cover, but not be limited to, the following items:

 Storage of liquid materials and toxic materials,

 Waste control and management;

 Controls related to the use of explosives.

(j) Understanding of and means of ensuring due compliance with the statutory regulations relating to construction work in the Socialist Republic of Vietnam;

(k) The powers vested in the Safety staff which would enable them to take urgent and appropriate and direct action to make safe the Site and prevent unsafe working practices, undue disruption to the environment, correct improper or inadequate traffic control measures or other infringements of the Safety Plan or statutory regulations;

(l) The means by which Safety and industrial health matters and requirements will be communicated to Subcontractors of all tiers and their due compliance with the Safety Plan and all relevant statutory regulations is ensured;

(m) Method by which the Safety Plan procedures and practices proposed by subcontractors will be reviewed for compliance with the Site Safety Plan and statutory regulations;

(n) The safety equipment, rescue apparatus and protective clothing which will be required for the Works, including the quantity, sourcing, standards of manufacture, storage provisions and means of ensuring proper utilization by all workmen and staff employed directly or indirectly by the Contractor and repair to or replacement of damaged equipment. Such equipment shall include, but not be limited to, goggles and other eye protectors, hearing protectors, safety harnesses, safety equipment for working underground and in the confined spaces (e.g. sewers, drains etc), rescue equipment, fire extinguishers, first aid equipment, lanyards, hard hats and, where appropriate, associated shock absorbers, chest harnesses;

(o) The means by which safety equipment, scaffolds, guardrails, working platforms, hoists, ladders and other means of access, lifting, lighting, signing, and guarding equipment shall be inspected, tested and maintained and the standards below which such items will be removed from the Site and replaced;

(p) Operation and equipment of the specified first aid base;

(q) Emergency and rescue procedures and associated equipment; (r) Protection of authorized and unauthorized visitors to the site;

(s) Emergency Response Plan. An emergency response plan to deal with accidents and emergencies, including environmental/public health emergencies associated with hazardous material spills and similar events, shall be prepared for the approval of the Engineer and ESO

(t) The means by which the Safety systems will be supervised, monitored and audited by the ESO to ensure due compliance with the principles and objectives of the Safety Plan at all levels of construction. Procedures for updating the Safety Plan;

(u) Records to be prepared and maintained by the ESO and the Safety staff and communication procedures to be adopted by the ESO such that the, Engineer and others associated with

the Works (e.g. Subcontractor) are kept fully informed on matters relating to site safety and industrial health regulations throughout the period of the Contract;

(v) Proposals for statistical measurement and monitoring of the safety and health performance of the Contractor and Subcontractors of all tiers and how such proposals reflect responsible practice in the construction industry. The means by which the site safety and industrial health performance of the Contractor and Subcontractors of all tiers can be compared with local and international norms shall be given together with the suggested rationale for establishing such norms;

(w) An appreciation of the industrial health hazards likely to be associated with the Works and proposals for minimization of the risks associated with such hazards. The means of minimization of the effects of climatic exposure (heat, wind and moisture) and an exposure to noxious substances;

(x) Proposals to ensure that construction methods do not compromise the Contractor’s commitment to the Safety Plan or his compliance with statutory regulations.

(y) The means by which all hazards associated with working on, adjacent to and above tidal water shall be accommodated including but not limited to details of proposed rescue boats, safety nets, warning signs, warning and navigation lights, search procedures, life saving equipment, watching for persons entering the water and any other appropriate equipment or procedure.

6. SAFETY OFFICER
The requirements for the Environmental/Safety Officer (ESO) are shown in Specifiaction 01700 – Environmental Management.
6.1. SAFETY OFFICERS LINES OF COMMUNICATION

The Contractor’s Staff Organization Plan shall show direct lines of communication and reporting between the ESO and the Contractor’s Representative or Project Manager and between the ESO and the Contractor’s Director responsible for the Contract. The Contractor shall instruct and require the Contractor’s Representative or Project Manager and the Director responsible to be directly accountable in all matters concerning site safety and proper traffic control. The term Contractor’s Representative or Project Manager describe the person nominated by the Contractor to act on its behalf for this Contract.

7. SAFETY REPORTS

The Contractor shall submit regular site safety reports to the Engineer as a requirement of the Safety Plan. A summary report shall be submitted as part of the Monthly Progress Report. Prior to submission, the Contractor’s Representative or Project Manager or shall endorse the Report. Site safety reports shall comprehensively address all relevant aspects of site safety and industrial health regulations and, in particular, report on all site safety audits undertaken during the period covered by the report.

14. BREACHES OF SITE SAFETY PLAN

Any breaches of the Safety Plan or the statutory regulations or disregard for the safety of any persons may be the reason for the Engineer or Employer to exercise his authority to require the Contractor’s employee, Subcontractor’s employee and or the Contractor’s Representative’s or Project Manager removal from the Site.

8. SUB-CONTRACTOR’S SAFETY PLAN

(a) The Contractor shall provide his Subcontractors with copies of the Safety Plan and shall incorporate into all sub-contract documentation provisions to ensure the compliance with such plan at all tiers of the sub-contracting.

(b) The Contractor shall, unless the Engineer’s approval in writing is given, require all subcontractors to appoint a safety representative who shall be available on the Site throughout the operational period of the respective sub-contract. In the event of the Engineer’s approval being given, the ESO or safety staff, without prejudice to their other duties and responsibilities, shall ensure, as far as is practically possible, that employees of subcontractors of all tiers are conversant with appropriate parts of the Safety Plan and the statutory regulations.
9. SAFETY MEETINGS

The Contractor shall convene regular safety meetings in accordance with the Safety Plan and shall require attendance by the ESO and safety representatives of Subcontractors unless otherwise agreed by the Engineer. All safety meetings shall be notified in advance to the Engineer who may attend in person or by representative at his discretion. The minutes of all safety meetings shall be taken and sent to the Engineer within seven (7) days of the meeting.

10. SAFETY EQUIPMENT AND CLOTHING

The Contractor shall ensure that safety equipment and protective clothing as described in the Safety Plan are available on the site at all practical times and that measures for the effective enforcement of proper utilization and necessary replacement of such equipment and clothing is incorporated into the Site Safety Plan.

The Contractor shall provide all persons legitimately on the Site with protective clothing, such clothing as a minimum shall be as follows;

 Protective headgear (hard hat or similar),

 A reflective jacket,

 Safety boots (with steel toe caps and steel sole plate)

 Other items such as safety glasses, gloves, life vests, Wellington boots etc. as appropriate to the operation being undertaken.
11. SAFETY INSPECTIONS

The Contractor shall regularly inspect, test and maintain all safety equipment, scaffolds, guardrails, working platforms, hoists, ladders and other means of access, lifting, lighting, signing and guarding equipment. Lights and signs shall be kept clear of obstructions and legible to read. Equipment, which is damaged, dirty, incorrectly positioned or not in working order, shall be repaired or replaced immediately.

12. FIRST AID BASE

The Contractor shall establish, maintain and fully equip at least one first aid base.

(a) The first aid base shall be located at the Contractor’s principal works area and shall consist of a treatment room fitted with a hand wash basin two treatment couches and sterilizing equipment and lockable cupboards to contain sufficient medical supplies for the Contractor’s workforce, the Engineer’s site supervisory staff and any visitors to the Site. In addition, six stretchers shall be stored, available for instant use. The first aid base shall contain a

recovery room that shall be furnished with six chairs and six footrests. The First Aid post shall be air-conditioned, with cooling capability sufficient to maintain the temperature of the inside of the building at 20 degrees C.

(b) A qualified nurse and nurses aid shall be in attendance at the first aid base during all times when work is being undertaken on the Site, including work by any Subcontractor and periods when only emergency activities are being undertaken, such as during periods of inclement weather.
13. SAFETY INFORMATION AND TRAINING

(a) Initial Safety Induction Course. All workmen shall be required to attend a safety induction course within their first week on Site.

(b) Periodic Safety Training Courses. Periodic safety course shall be conducted not less than once every six months. All Subcontractor employees will be required to participate in relevant training courses appropriate to the nature, scale and duration of the subcontract works. Training courses for all workmen on the Site and at all levels of supervision and management.

(c) Safety Meetings. Regular safety meetings will be conducted on a monthly basis and shall require attendance by the ESO and safety representatives of Subcontractors unless otherwise agreed by the Engineer. The Engineer will be notified of all safety meetings in advance. The Engineer may attend in person or by representative at his discretion. The minutes of all safety meetings will be taken and sent to the Engineer within seven (7) days of the meeting.

14. PLANT & EQUIPMENT
All Construction Plant and equipment used on or around the Site shall be fitted with appropriate safety devices. These shall include but not be limited to:

(a) Effective safety catches for crane hooks and other lifting devices,

(b) Functioning automatic warning devices and, where applicable, an up-to-date test certificate, for cranes and hoists.
15. QUALIFIED PERSONNEL

Suitably qualified personnel shall operate all Construction Plant and equipment used on or around the Site.