Microsoft Word Azercosmos rfp 18. 13

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Section 2: 
INSTRUCTIONS TO OFFERORS 
 
2.1 PROJECT 
TITLE 
 
The project is called Azerspace-2 Communications Satellite Project Feasibility Study. 
 
2.2 DEFINITIONS 
 
Please note the following definitions of terms as used in this RFP. 
 
The term "Request for Proposals" means this solicitation of a formal technical proposal, 
including qualifications statement. 
The term "Offeror" means the U.S. firm, including any and all subcontractors, which 
responds to the RFP and submits a formal proposal and which may or may not be 
successful in being awarded this procurement. 
2.3 
DEFINITIONAL MISSION REPORT 
 
USTDA sponsored a Definitional Mission to address technical, financial, sociopolitical, 
environmental and other aspects of the proposed project.  Portions of the report are attached at 
Annex 2 for background information only.  Please note that the TOR referenced in the report are 
included in this RFP as Annex 5. 
 
2.4 
EXAMINATION OF DOCUMENTS 
 
Offerors should carefully examine this RFP.  It will be assumed that Offerors have done such 
inspection and that through examinations, inquiries and investigation they have become 
familiarized with local conditions and the nature of problems to be solved during the execution 
of the Feasibility Study. 
 
Offerors shall address all items as specified in this RFP.  Failure to adhere to this format may 
disqualify an Offeror from further consideration. 
 
Submission of a proposal shall constitute evidence that the Offeror has made all the above 
mentioned examinations and investigations, and is free of any uncertainty with respect to 
conditions which would affect the execution and completion of the Feasibility Study. 
 
 

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2.5 PROJECT 
FUNDING 
SOURCE 
 
The Feasibility Study will be funded under a grant from USTDA.  The total amount of the grant 
is not to exceed US$604,000.   
 
2.6 
RESPONSIBILITY FOR COSTS 
 
Offeror shall be fully responsible for all costs incurred in the development and submission of the 
proposal.  Neither USTDA nor the Grantee assumes any obligation as a result of the issuance of 
this RFP, the preparation or submission of a proposal by an Offeror, the evaluation of proposals, 
final selection or negotiation of a contract.   
 
2.7 TAXES 
 
Offerors should submit proposals that note that in accordance with the USTDA Mandatory 
Contract Clauses, USTDA grant funds shall not be used to pay any taxes, tariffs, duties, fees or 
other levies imposed under laws in effect in the Host Country. 
 
2.8 CONFIDENTIALITY 
 
The Grantee will preserve the confidentiality of any business proprietary or confidential 
information submitted by the Offeror, which is clearly designated as such by the Offeror, to the 
extent permitted by the laws of the Host Country. 
 
2.9 
ECONOMY OF PROPOSALS 
 
Proposal documents should be prepared simply and economically, providing a comprehensive 
yet concise description of the Offeror's capabilities to satisfy the requirements of the RFP.  
Emphasis should be placed on completeness and clarity of content. 
 
2.10 OFFEROR 
CERTIFICATIONS 
 
The Offeror shall certify (a) that its proposal is genuine and is not made in the interest of, or on 
behalf of, any undisclosed person, firm, or corporation, and is not submitted in conformity with, 
and agreement of, any undisclosed group, association, organization, or corporation; (b) that it has 
not directly or indirectly induced or solicited any other Offeror to put in a false proposal; (c) that 
it has not solicited or induced any other person, firm, or corporation to refrain from submitting a 
proposal; and (d) that it has not sought by collusion to obtain for itself any advantage over any 
other Offeror or over the Grantee or USTDA or any employee thereof. 
 
2.11 
CONDITIONS REQUIRED FOR PARTICIPATION 
 
Only U.S. firms are eligible to participate in this tender.  However, U.S. firms may utilize 
subcontractors from the Host Country for up to 20 percent of the amount of the USTDA grant for 

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specific services from the TOR identified in the subcontract.  USTDA’s nationality requirements, 
including definitions, are detailed in Annex 3.   
 
2.12 
LANGUAGE OF PROPOSAL 
 
All proposal documents shall be prepared and submitted in English, and only English. 
 
2.13 
PROPOSAL SUBMISSION REQUIREMENTS 
 
The Cover Letter in the proposal must be addressed to: 
 
Mr. Rashad Nabiyev 
CEO/Chairman of the Board 
Azercosmos OJSCo. 
72 Uzeyir Hajibeyli Street 
AZ1000, Baku, Azerbaijan 
 
 Phone: 
 
[phone] 
 Fax: 
[phone] 
 
 E-Mail: 
[e-mail] 
 
An Original and eight (8) copies of your proposal must be received at the above address no 
later than 16:00 Baku time, on October 24, 2013. 
 
Proposals may be either sent by mail, overnight courier, or hand-delivered.  Whether the 
proposal is sent by mail, courier or hand-delivered, the Offeror shall be responsible for actual 
delivery of the proposal to the above address before the deadline.  Any proposal received after 
the deadline will be returned unopened.  The Grantee will promptly notify any Offeror if its 
proposal was received late. 
 
Upon timely receipt, all proposals become the property of the Grantee. 
 
2.14 PACKAGING 
 
The original and each copy of the proposal must be sealed to ensure confidentiality of the 
information.  The proposals should be individually wrapped and sealed, and labeled for content 
including the name of the project and designation of "original" or "copy number x."  The original 
and eight (8) copies should be collectively wrapped and sealed, and clearly labeled, including the 
contact name and the name of the project. 
 
Neither USTDA nor the Grantee will be responsible for premature opening of proposals not 
properly wrapped, sealed and labeled. 
 
 
 

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